Data Entry Administrative Assistant

April Van Buren

Cell Phone 813-***-**** ~ ***************@*****.***

Objective

To obtain a position utilizing my skills, with a positive attitude, great attention to detail and accuracy. A desire to succeed in a fast-paced environment and make a difference within the company.

Relevant Skills

Professional full-cycle recruiter for multiple service lines.

Proactively build ongoing pipelines of qualified candidates for critical and repeat positions through recruitment campaigns, internet searches, networking groups, social media, database search, referrals, and advertising.

Demonstrate the ability to use critical thinking skills and make sound judgment calls with little to no assistance.

Detail oriented with strong organizational, analytical and communication skills.

The Ability to handle internal and external customer inquiries and phone presentations in a professional manner.

Computer literate, proficient in Microsoft Office, Google Suite, WorkDay, TempWorks

Experienced office manager who successfully managed the daily operations of a demanding office.

Possess the ability to organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety

Experience with data entry and retrieval, update and maintain customer data.

Skilled in customer service relations and telephone operations

Friendly with the ability to work with all types of personalities and adapt to all office environments.

Professional Experience

Randstad / Cushman & Wakefield

Recruiter (contract) September 2021 – October 2022

● Manage full life cycle recruitment across multiple service lines Engineering & Facilities Management and COE/COO

● Generate a diverse candidate population using various methods including job boards, membership organizations, and personal networking

● Conduct recruitment strategy meetings with Hiring Managers to ensure a complete understanding of the job requirements, candidate matches, and the qualifications needed to fill the role. Use findings to develop and execute effective sourcing strategies, assessments, and closing approaches.

● Manage the selection process for project based and home office-based positions, including requisition management, development of position descriptions and recruitment strategy, candidate selection, salary negotiations and the facilitation of the on-boarding process.

● Conduct phone interviews with applicants to ensure candidates meet minimum qualifications and are an organizational fit for C&W

● Stay up-to-date on new sourcing tools, best practices, and how the team can best utilize these recruiting and networking tools

● Provide complete, accurate, and inspiring information to candidates about the company and position, reinforcing the values and culture of Cushman & Wakefield

● Be a C&W ambassador to attract top talent to the Company

● Proactively build an ongoing pipeline of qualified candidates for critical and repeat positions to ensure future talent needs are met

● Develop candidate talent pipelines through sourcing channels, recruitment campaigns, internet searches, networking groups, social media, database search, referrals, and advertising

● Source for multiple searches and supporting several hiring managers simultaneously

● Assist with managing and growing our employment brand and recruiting presence across social media channels

Personnel Solutions Plus

Sr Recruiter / Sr Account Manager November 2017 - Current

Manage the selection process for both project based and home office-based positions, including requisition management, development of position descriptions and recruitment strategy, candidate selection, reference and background checks, salary negotiations and the facilitation of the on-boarding process.

Conduct recruitment strategy meetings with Hiring Managers to ensure a complete understanding of the job requirements, candidate matches, and the qualifications needed to fill the role. Use findings to develop and execute effective sourcing strategies, assessments, and closing approaches.

Ensure implementation of high-quality recruitment, interviewing, selection, and strategic onboarding processes. Build the skills and commitment of hiring managers to follow best practices in all stages of the talent acquisition life cycle.

Review applications and assess candidate qualifications against criteria established in the project job descriptions or Scope of Work requirements.

Conduct thorough candidate prescreening interviews and recommend highly qualified and diverse candidates who meet the requirements for the role.

Negotiate the compensation rates with long-term and short-term contracts, project staff, and home office staff.

Provide monthly reports to specific county human resources managers on a timely basis regarding status relating to all positions

Assist with development of written recruiting protocols and procedures, lead staff training on recruitment procedures, assist with streamlining company-wide recruitment processes, and brainstorming on improvement of staffing and recruitment.

Assist with developing creative ideas and innovative recruiting techniques to source qualified professionals and a diverse talent pool. (i.e., social media, employee referrals, direct contact recruiting, internet data mining, job boards, and internal/external networks)

Ensure timely communication with candidates, hiring managers, and vendors on the recruiting process and pending needs.

Manage candidate communication and relationship management throughout the recruitment lifecycle and educate candidates of position expectations.

Serve as the Sr Recruiter on proposal teams to anticipate and plan for upcoming recruitment activities.

Work closely with the proposal leaders to develop competitive staffing strategies, identify viable candidates, and gain the personnel documents.

Assist senior staff in determining finalist candidates, based on the skill set of the short-listed candidates against proposal positions/requirements and assessment of the overall proposed team.

Manage regular communication with contacted and proposed candidates throughout the proposal recruitment process in order to build our network and long-term relationships. Notify candidates should they not be selected as finalists and maintain regular communication with proposed candidates after submission of a proposal and after notification of award success.

Oversee maintenance of personnel files and all HR record keeping ensuring that the department documentation is audit-ready at all times.

Prepare appropriate approval documents for transfers, promotions, salary changes, and other staffing changes.

Stay current on the organization structure, personnel policy, and federal state laws regarding employment practices.

Healthesystems

Administrative Assistant February 2016 – July 2017

Create and mail injured workers prescription cards for multiple insurance carriers.

Print and mail daily EOB, LOMNs’, paper mail, mail orders, TAs and Ex Parte letters in a timely manner.

Complete reports, update logs, monthly metrics and records.

Manage daily clerical office activities.

Support management & supervisors of multiple departments while maintaining professionalism.

Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs

and maintain equipment inventories.

Use general office equipment including printer, fax machine, copier and, scanners.

Contributes to team efforts by accomplishing related results as needed.

Work independently and within a team on reoccurring, nonrecurring and ongoing tasks.

Receive, sort, and disseminate faxes, mail and packages.

Jabil

H.R. Administrative Assistant August 2013 - January 2016

Accurately maintain employee records,

Perform customer service functions with internal and external customers.

Assists with recruitment and interview processes, processing of new hire and termination paperwork.

Manage Training Management Systems (TMS) procedures and training records to stay in compliance with NACAP certifications.

Create weekly site Human Resource communications.

Verify employment for current employees and former employees and process unemployment claims.

Process subpoena requests.

Document human resources actions by completing forms, reports, logs, monthly metrics and records.

Verify I-9 documentation, maintain I-9 Records, verify work eligibility using E-Verify, submit required documents to HRIS team for data entry.

Create management and employee user guides and manuals.

Responsible for ordering and deactivating corporate AMEX travel credit cards

Company and charity event planning

Prepare meetings, order catering for multiple departments as needed

Sorting and distributing mail

A1 Temps January 2010- July 2013

Staffing Specialist

Manage daily activities of clerical staffing office.

Data entry of employee records in Smartsearch and Temp Serv

Interview, screened, reference checked, and verified credentials of prospective employees.

Scheduled interview with candidates and employees.

Negotiating salaries benefits and other compensations mutually beneficial to candidates and employers.

Conducted regular performance evaluations and counseling to circumvent serious obstacles to continued employment of temporary employees.

Telemarketing prospective clients.

Interact with the client companies and representatives to assure quality service.

Sheppard's Air Rescue Air Conditioning October 2008- December 2009

Payroll Specialist

Daily responsibilities include processing payroll for 125+ employees.

Calculate weekly hours for employees and percentages of commissions for each employee.

Create payroll spreadsheets in Excel, Successware, and Innovative Employer Solutions programs.

Calculate and process garnishments, and employee deductions.

Human Resource Administrative Assistant

Recruit new employees by job description given by specific department management managers.

Schedule appointments for interviews with corresponding department managers.

Set up testing’s for potential candidates.

Conduct criminal background, motor vehicle checks along with pre-hire and random drug testing.

Terminate employees as directed by specific department managers.

Prepare new hire paperwork for new employees.

Setting up employee accounts in the specialized data base.

Process termination paperwork and closing of employee files.

Process workers comp, unemployment, and employee benefits

Manage company cell phone and uniforms accounts for 75+ employees.

Creating email accounts for new employees.

Permitting Case Manager II

Responsible for pulling HVAC Mechanical Permits through specific counties and registering with the county clerk’s office and the county permitting departments.

Correspond with homeowners via email, phone and in person to set up appointment with the city inspectors.

Set up final inspections through the county permitting department on completed work.

Notarize Notice of Commencement on purchased equipment and register the paperwork with the clerk of courts and the county permitting departments.

A1 Temps June 2006 - August 2008

Assistant Branch Manager

Manage daily operations of branch office.

Making decisions on issues presented by staff, temporary employees, or clients to reach resolutions of problems before they escalate.

Multi-Location Recruitment using applicant tracking systems, web-based sourcing, referrals, and database creation and updating.

Interaction with the client company representatives to assure they receive quality service.

Hire, train, counsel staff and give performance review on productivity.

Process temporary employees’ payroll and troubleshoot discrepancies as needed.

Compile and calculate statistical information for monthly reports.

Summary of Qualifications

Supervisory/Leadership Skills

Interpersonal Skills

Event Planning

Problem Identification & Resolution

Policy &Procedures

Troubleshooting

Training Development & Account Management

Data Collection, Analysis & Evaluation

Customer Service / Vendor Relations

Education

Washington Irving Educational Center GED October 1997 - December 1997

References upon request

Contact this candidate