Phyllis A. Hovey

*** ********** ****

Madison, AL 35758

256-***-****

Professional Experience

Familiar with a wide array of programming languages, networking topologies and concepts

including the following:

Deltek GCS Premier PRIDE Deltek Cost Point STANFINS

SOMARDS

FAR/DFARS/CAS

GFEBS

CCAR/ODS

EDA/WAWF

CISIL

July 2020 to PeopleTec / Program Analyst (Huntsville, AL)

December 2020 Pull Status of Funds (SOF) from GFEBS and reconcile to checkbook, obligations and expenditures

for all five (5) elements. Coordinate with performers to receive cost estimates, Statement of Work

(SOW), and monthly report. Analyze performer monthly reports, utilize data for internal reporting

and plan funding increments.

Coordinate funding actions with performer POC’s, Technical POC’s, and Army G-8. Draft FRS and

route for signatures. Coordinate Work Breakdown Structure (WBS) creation and release funding

through GFEBS CJ20N. Support the COR’s by analyzing monthly contractor reports, facilitating

monthly communication, and drafting contract documents as needed such as Technical Directives

(TD), Request for Services Contract Approval (RSCA), and memos. Track government salary

expenditures. Draft and submit biweekly MTTs. Review and obtain approval of Variance requests

from the Business Management Office (BMO). Facilitate financial communication and coordination

between Command and customers to include drafting, coordinating, and routing assessments

waivers as necessary.

Review funding letters, drafting, submitting and regularly updating spend plans to customers in

KMST. Updating and submitting monthly Obligations and Expenditures reports to customers.

Facilitate fiscal year-end close in GFEBS to ensure 100% obligation of current funds and expiring

funds. Assist in drafting financial charts, staffing agreements for Command and external reporting

Participate in various weekly, bi-weekly, and monthly technical and financial meetings with

internal/external customers and performers. Developing, coordinating, and staffing agreements

such as Support Agreements (DD1144), Memorandum of Understanding (MOU), and Memoranda

of Agreement (MOA) needed in the funds/resource receipt and execution processes.

.

Apr 2020 to Broadleaf, Inc. / Closeout Specialist (Arlington, VA)

July 2020 Performed contract closeout for Contracting Officer for DARPA from cradle to grave. Updated

tracker and attached missing documents. Exceeded monthly goal of 12 closeout out documents

and 6 DD 882’s.

Oct. 2019 to Brainbox Intelligent Marketing / Sr. Financial Analyst (Huntsville, AL)

Feb 2020 Provided support to SAMD / Foreign Military Sales. Reviewed funding documents for Foreign

Military Sales. Assisted in closeouts for Admin funding and Case Funding .Updated information in

SOMARDS and CISIL

Dec 2018 to Qualis, Inc./ Sr. Financial Analyst (Huntsville, AL and Ft. Belvoir, VA)

Mar 2019; Jun Provided support to SMDC and PM FPS. Prepared MIPR’s in GFEBS. Tracked funding

2019 to Oct. obligations, commitments and disbursements in GFEBS. Prepared financial reports for SMDC

2019 management. Performed routine and recurring budget administrative duties which facilitate the

conduct of more complex analysis. Researched un-commitments, unliquidated obligations (ULO’s),

disbursements and expenses in GFEBS. Ran Ad-hoc reports for upper management Performed

other duties as assigned.

Jul 2018 to Trident Technologies /Sr. Financial Analyst (Huntsville, AL)

Nov 2018 Researched DTS obligations and made recommendations for travel of government personnel.

Tracked funding obligations, commitments and disbursements in GFEBS for Admin and FMS

funding. Prepared financial reports for upper management. Performed other duties as assigned.

Feb 2018 to Amyx, Inc. / Sr. Financial Analyst (Arlington, VA)

Jul 2018 Tracked funding execution and conducts independent analyses against programmed and budgeted

levels for Operation and Maintenance and Defense Wide, Joint Improvised Explosive Device Defeat

Fund (JIEDDF), Overseas Contingencies Operations (OCO), appropriations. Reviewed, analyzed,

synthesized, and consolidated budget execution data to inform senior leadership of trends,

anomalies, and any other significant observations for decision-making. Integrates, consolidates,

manages tasks, presents, interfaces, reviews, prepares, and/or informs JIDA Leadership and others

(DoD, Congress, etc.) regarding budget execution via reports, briefings, memos, info papers, etc.

Knowledgeable in all aspects of the PPBE process in order to provide guidance and technical

assistance to JIDA senior leadership. Participates in developing detailed budget execution reports,

and finance documentation for JIDA leadership's awareness and information. Conferred with other

subject matter experts (cross-functional) and specialists to evaluate data and information collected

form execution reports. Attends briefings and conferences to present and prepare budget execution

reports. Resolved financial/budget execution problems with many organizations involved, to present

and recommend budget adjustments, and to appear as an expert witness before agency, DOD,

OMB or congressional appropriations committees to testify on behalf of the Army and program

budgets. Resolved issues with contracts in closing out the contracts that still had funds to be

recouped. Expert knowledge and understanding of agency, DOD, OMB, and Congressional budget

execution process and practices.

May 2017 to Galorath Federal / Sr. Financial Analyst (Arlington, VA)

Dec. 2017 Provided technical budget support by serving as a source of budgetary information for various

appropriated and reimbursable accounts. Provided up-to-date budgetary information through

maintenance of an automated ledger and access to Standard Operation and Maintenance Army

Research and Development System (SOMARDS) and the General Fund Enterprise Budgetary

System (GFEBS). Responsible for adjusting a wide variety of appropriated fund accounts to reflect

the effects of budgetary transactions. Assisted in the development of annual budget submission

and work with the supported units in developing the appropriate level of funding to provide

sustainment of fielded and new systems. Demonstrated a thorough knowledge of established

guidelines and procedures in suggesting alternative means of obtaining and using available funds.

Determined appropriate accounting classification and appropriations to be charged by object class,

fiscal year, and element of resource. Commits funds and ensures obligations are recorded in a

timely manner. Provided financial execution of program related work including Reprogramming and

Realignment Requests and Military Interdepartmental Purchase Requests (MIPRs), obligation plans

or phasing of obligations for submission. Maintained multiple manual tracking systems.

Processed funding transactions through the Defense Travel System (DTS). Developed,

coordinated, and tracked funding and budget activities with the PMSP Resource Management

section, the Major Army Command (MACOM), and owning organizations. Utilized SOMARDS to

research, maintain, update, and adjust financial data as necessary. Prepared Programs Objectives

Memorandum (POM) within a 5 year fiscal period. Prepared Budget Estimate Submission (BES)

which addresses the first fiscal year of the five year POM Submission through E-probe and WSR.

Prepared P&R forms for the Army budget as well as Test & Evaluation (T&E) exhibits. Worked with

Contracts Department to make sure contracts closed on time and money was recouped off of the

contracts with the Army.

Teracore, Inc. / Sr. Consultant supporting Department of Homeland Security Science and

Technology Directorate

Performed contract close-outs and Outgoing Inter/Intra Agency Agreements with vendors such as

NIST, DOE and internal for no-year, two (2) year, three (3) year and construction agreements from

Jan 2016 – cradle to grave. Worked closely with the Project Manager in developing a solid statement of work

April 2017 (SOW), IGCE), BPAD, D&F, Market Research Memo to align correctly with the Acquisition Baseline

structure of a contract and to accurately describe the bona fide need for the IAA. Developed strong

relationships with DHS Senior Personnel, Stakeholders and outside vendors to complete critical

deadlines. Provided information for the data calls that came into the Branch Chief and worked

closely with government staff in resolving issues. Assured adequacy of internal controls throughout

the acquisition process. Assisted in resolving any billing (IPAC) and/or collecting discrepancies

between S&T and Reimbursable customers. Worked closely with the PM’s to make sure that their

SOW’s were in compliance with OMB Circular A-11 and DHS requirements. Worked closely with

Finance to correct cost transfer and journal voucher errors on billings.

eSTSI, Inc. / Sr. Financial Analyst/Team Lead supporting State Department in Vendor

Management Office of Bureau of Information Resource Management.

Performed analysis and auditing from cradle to grave of asset management, supply chain

management, invoices, travel claims, other direct charges, indirect handling charges, optional

May 2015 – tasks, incentives, surge tasks, contract access fees and all non-fixed-price contract tasks. Prepared

October 2015 monthly, quarterly, and annual financial status reports. Assisted in preparing program financial

statements, footnotes and supporting documentation, including the Program Management

Discussion & Analysis (MD&A), in accordance with Office of Management and Budget / OMB

Bulletins 06-03 and OMB Circular A-136, as well as other agency standards and instructions.

Supported the invoice and financial statement audit process, which includes working closely with

client personnel to compile records, source documents, and audit trails and prepare audit support

documentation. Ensured compliance with current financial management and accounting

requirements. Provided financial and accounting data call information to customers. Validated

adjusting entries to ensure financial statements/invoices and account balance data are accurate.

Worked closely with Finance on JV errors, Direct and Reimbursables. Coordinated with program

elements and assist client in maintaining and updating plans for testing of internal controls over

financial reporting in accordance with the GAO Financial Audit Manual (FAM) and client guidance.

Assist client to coordinate program elements to perform testing of internal controls in accordance

with the IRM test program. Provided assistance to document, analyze and evaluate all test results

to determine effectiveness of controls in all assertion areas. Maintained required documentation of

testing performed and results obtained. Developed Corrective Action Plans (CAPs) to address

material weaknesses identified through control assessments and testing. Designed, developed,

implemented, and maintained an automated database system to track and provide status update on

correction of audit findings and recommendations as required for compliance with the requirements

of OMB Circular A-50, “Audit Follow-up”., Assisted engineering and technical studies/tasks as

directed by the COR. Prepared documents, listings, tables, briefings and worksheets using MS

Office (Word, Excel, Access, and PowerPoint) applications. Served as the Project Lead in

interfacing with the COR. Completed monthly status reports. Wrote and delivered performance

related documentations such as annual reviews, disciplinary and corrective actions as necessary.

Enterprise Resource Performance, (ERPi) Inc. / Sr. Consultant/Auditor for an SAP

implementation project and consulting in the area of DoD ERP Requirements for the

Department of the Army

January 2015 – Subject Matter Expert (SME) in the area of system requirements in accordance with DFAS Blue

May 2015 Book, FIAR, and FISCAM Controls. Client support, creating and evaluating process documentation,

design documentation, and feeder system documentation. Conducted coordinated, and

participated in weekly audit review meetings and conferences, Army SBA Weekly Audit meetings

and ERP Auditability IPA Meetings. Evaluated test of designs (TOD) and test of operational

effectiveness (TOE)against internal controls as published by GAO. Experience with the Office of

Management & Budget (OMB) Circulars, A-123, A-127, and A-130, National Institutes Standards

and Technology (NIST)’s Security and System Standards, Joint Financial Management

Improvement Program (JFMIP), Federal Financial Management Improvement Act (FFMIA of 1996).

Strong analytical skills with the ability to define, collect, and analyze data, establish facts, draw valid

conclusions and make logical decisions.

Jacobs Technology (USG) / Senior Program Analyst supporting USSOCOM at the NATO base

in Stuttgart Germany

Provided advice and make recommendations on all aspects of assigned budget responsibilities to

April 2014 – the SOCAFRICA J8 staff and other program officials. Reviewed, analyzed, and made

November 2014 recommendations on all aspects of assigned budget responsibilities to the SOCAFRICA J8 staff

and other program officials. Analyzed and evaluate the effects of program plans and budget issues.

Continued to monitored expenditures in relation to planned execution levels. Developed

cost-benefit analyses of proposed budgetary and program actions and advised the SOCAFRICA

J8 staff of the most advantageous courses of action. Presented budget estimates and justifications

to the SOCAFRICA J8 staff. Developed financial analysis spreadsheets and tools for conducting ad

hoc financial analysis at SOCAFRICA. Reviewed, analyzed, and edited budget estimates and

requests for allotment submitted on behalf of SOFAFRICA. Examined, reviewed, and evaluated

financial operations and transactions to recommend financial actions or methods, determined

financial feasibility or financial soundness, determined regulatory compliance, or perform other

financial activities related to business operations. Updated SOCAFRICA internal obligations

tracking daily to ensure program financial status is current. Monitored, reviewed, analyzed, and

validated Fund Cite Authorizations (FCAs), Operational Funds (OPFUNDS), and monthly 1208

Special Mission Funds workbooks. Continually monitored expenditures in relation to planned levels

on all assigned programs. Populated the monthly status of funds report, with applicable spend

plans and financial data. Prepared reports of analysis and made recommendations for remedial

action. Updated and analyzed USSOCOM Financial Tracking Systems for all appropriations and all

types of funding. Maintained funds distribution and execution document control logs reflecting

current status daily. Prepared daily fiscal year end closeout reports and determined the necessary

adjustments required to close out the subsidiary and general ledger accounts. Reviewed current

processes by gathering specific relevant background information (such as financial results, policies,

and procedures) from the appropriate information sources. Identified appropriate solutions and

formulated sound reasonable recommendations for management’s corrective action, using

appropriate criteria and cost-benefit considerations. Developed financial analysis spreadsheets and

tools for conducting ad hoc financial analysis at SOCAFRICA.

Jacobs Technology (ASG) / Served as Senior Program Analyst supporting Army PEO Soldier

April 2013 – Responsible for managing the funds distribution, controlling and reporting for one or more assigned

March 2014 Soldier equipment and/or capability programs. Reviewed, analyzed, and interpreted financial

management planning documents and directives received from higher echelon. Assisted the

Director in the controls and management of funds in accordance with all established regulations

and policies. Developed internal methods, procedures, and controls to ensure adequate control and

effective execution of the financial portion of assigned programs. Provided expert financial advice

and guidance to PEO Soldier staff and Project Managers and resolved complex financial issues.

Prepared and briefed major portions of financial reviews and briefings to key PEO Staff members

and Army leadership. Coordinated, integrated, and maintained surveillance over internal and

external actions associated with assigned programs. Reviewed Program Managers’ funding

requests to ensure use of funds is within policy and appropriation guidelines and prepared pertinent

Military Interdepartmental Purchase Requests (MIPR) or Purchase Requisitions (PR) to issue

funding for R&D and Procurement programs to include Other Procurement Army (OPA). Assisted in

the development and execution of program Obligation and Outlay plans to ensure all program and

budget requirements are met as well as best posture program funds to meet the pre-established

funds execution OSD/Army execution goals. Prepared daily Status of Funds (SOF) in accordance

with FIAR guidance for OMA and present to Chief of Resource Management Division. Ensured

financial transactions were appropriately posted, reconciled and balanced within all accounting

systems at the sub-allotment and appropriation level to support recurring internal and external

reviews such as the DFAS Tri-Annual and Mid-Year Reviews. Updated monthly obligation and

expenditure plans for all programs in complex tracking spreadsheets. Prepared Program Objective

Memorandum (POM) templates and other budget planning data calls to include review and

submission of P&R forms. Worked closely with Program Managers in creation and revision to Task

Plans, WBS Structures, and Continuing Resolution Authority (CRA) requirements. Assembled

program explanations, on a monthly basis, for submission to the Joint Program Manager (JPM) on

any variances to planned funding execution or program accomplishments. Provided responses for

taskers requesting information or review of financial data on past execution or future budgets as

required.

July 2012 – Lanmark Technology, Inc. / Served as Budget Analyst supporting Army JIEDDO

November 2012 J8

Under the PPBE process, applied technical knowledge in analyzing army reimbursable funds

through the financial daily reconciliation of transactions. Performed all execution of funds through

commitments, obligations, and expenditures. Ensured that all funds were within scope of the DoD

Execution goals. Maintained a high awareness of Defense and Army Financial Management

policies and operating procedures as well as the information systems employed to execute financial

operations. Provided technical assistance to internal and external customers and other resource

managers. Performed cyclic system balancing, researched differences and systemic problems

related to the financial system within STANFINS and CCaR. Created over $28 billion in MIPRS to

fund JIEDDO projects. Performed analysis and oversight for assigned activities and accounts under

the PPBE process. Researched and reconciled financial obligations, accruals and disbursements to

achieve proper recording, payment and liquidation of accounting transactions. Monitored utilization

of current and prior year appropriated funds to minimize problem disbursements to prevent

Anti-deficiency Act violations. Participated in year-end activity to include commitments, obligations

and disbursements are fully funded. Utilized STANFINS, ODS, EDA, MOCAS and CCaR financial

management systems to verify and validate financial report information. Ensured guidelines set

forth in DODFMR, DFAS 37-1, DFAS 37-100-FY and any other financial management guidance,

policies and regulations were being properly followed.

Sept. 2007 – Paradigm Technologies / Budget / Financial Analyst supporting Missile Defense Agency

Oct. 2010 Strong application and knowledge of Program, Planning, Budgeting and Execution (PPBES)

structure to include commitment and obligation data. Experience with contract management

analysis, interpretation and administration functions. Dual role within Human Resources and Budget

Execution group whereby administered $68 Million in Permanent Change of Station (PCS) costs;

drafted and briefed monthly financial status to MDA’s senior management. Reviewed, interpreted,

entered and developed recommendations/options for financial planning, budget and execution to

include unobligated commitments and unliquidated obligations; provided specific knowledge and

interpretation of the DOD financial processes and guidelines to include President’s Budget Directive

and the POM/Budget process. Provided support in Government Accountability Office (GAO) audit,

congressional requests, and Department of Defense Inspector General (DOD IG) audits to the

Missile Defense Agency (MDA) Aegis Ballistic Missile Defense (BMD) Program Office. Reviewed

unobligated and unliquidated obligations for validity and initiated internal controls to correct the

discrepancies.

Sept. 2003 –

Department of Homeland Security / Transportation Security Admin

March 2006

Served as a government civilian staff assistant/budget analyst. Assisted Senior Budget Analysts

under the PPBE cycle to prepare, document and submit their budget estimates for each program in

the Directorate. Ensured that the estimates were in compliance with the POM/BES guidance and

Financial Management Regulations issued by Congress. Monitored execution and reconciliation of

funds through obligations and expenditures for the programs under Border and Transportation

Security directorate. Responsible for overall financial execution and contract analyses for

Contractor Performance Review. Updated and maintained Congressional Letters log, updated

Chief of Staff’s and Chief Operating Officer’s (COO) calendars, prepared time and expense reports,

prepared SF52’ for all COO Directorate staff; maintained office budget of $1.2M. Worked on

program management projects with program analysts and budget analysts to ensure TSA’s policy

and procedures were in compliance with SOP and Congressional budget funding; worked

extensively on Crisis Management budget for FY 04. Served as congressional liaison for

Undersecretary of Border and Transportation Security. Tasked all congressional to the five BTS

directorates, processed, and followed up on all overdue congressional. Liaison between DHS

Legislative Affairs and the five directorates under BTS. Promoted to Budget Analyst. Performed

analysis and auditing from cradle to grave of asset management, supply chain management,

invoices, travel claims, other direct charges, indirect handling charges, optional tasks, incentives,

surge tasks, contract access fees and all non-fixed-price contract tasks. Prepared monthly,

quarterly, and annual financial status reports. Assisted in preparing program financial statements,

footnotes and supporting documentation, including the Program Management Discussion &

Analysis (MD&A), in accordance with Office of Management and Budget / OMB Bulletins 06-03 and

OMB Circular A-136, as well as other agency standards and instructions. Supported the invoice and

financial statement audit process, which includes working closely with client personnel to compile

records, source documents, and audit trails and prepare audit support documentation. Ensured

compliance with current financial management and accounting requirements. Provided financial

and accounting data call information to customers. Validated adjusting entries to ensure financial

statements/invoices and account balance data are accurate. Worked closely with Finance on JV

errors, Direct and Reimbursables. Coordinated with program elements and assist client in

maintaining and updating plans for testing of internal controls over financial reporting in accordance

with the GAO Financial Audit Manual (FAM) and client guidance. Assisted client to coordinate

program elements to perform testing of internal controls in accordance with the IRM test program.

Provided assistance to document, analyze and evaluate all test results to determine effectiveness

of controls in all assertion areas. Maintained required documentation of testing performed and

results obtained. Developed Corrective Action Plans (CAPs) to address material weaknesses

identified through control assessments and testing. Designed, developed, implemented, and

maintained an automated database system to track and provide status update on correction of audit

findings and recommendations as required for compliance with the requirements of OMB Circular

A-50, “Audit Follow-up”. Assisted engineering and technical studies/tasks as directed by the CO.

Prepared documents, listings, tables, briefings and worksheets using MS Office (Word, Excel,

Access, and PowerPoint) applications. Served as the Project Lead in interfacing with the CO.

Sept. 2002 – Completed monthly status reports. Wrote and delivered performance related documentations such

Sept. 2003 as annual reviews, disciplinary and corrective actions as necessary.

Leon Snead and Company / Served as Assistant Program Manager under the Transportation

and Security Administration program

Responsible for budget analysis and contract administration/financial reconciliation for

Transportation Security Administration (TSA) Cost Reimbursement Program for local/state law

enforcement agencies in their support role at passenger screening checkpoints at 436 airports.

Supervised six employees who prepared purchase requests, purchase orders, and Standard Form

30’s (SF30’s) which are modifications to the contracts which provided funding and funding guidance

to the airports; oversaw the day-to-day contract administration of the Law Enforcement Officer’s

(LEO) program to make sure that the program was in compliance with TSA’s rules and regulations.

July 2003

Routinely interacted with numerous agency officials within TSA to coordinate actions in furtherance

of the TSA mission.

Education

Jan 2011 A.S in General Studies / NVCC / Annandale, VA

Bachelors of Science, Criminal Justice / Everest University / Tampa FL

Financial Management Certificate - Level 2 DAWIA / DAU University

Contract Certificate - Level 1 DAWIA / DAU University

Acquisition Certificate - Level 1 DAWIA / DAU University

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