Administrative Assistant Front Desk
Resume:
Maite Castellon
Miami, FL **128
***********@*****.***
Objective
To acquire a position that allows for full use of my abilities and furthering of my knowledge base while allowing for personal and professional advancement and growth.
Skills
●Extensive Customer Service Experience
●Strong use of JDEdwards accounting software
●Knowledge of Novatime Payroll system
●Knowledge of Peachtree Program (2+ years)
●Proficient in SAP accounting software
●Highly proficient in Microsoft Word, Excel and Access – 15+ years experience
●Highly proficient with Outlook Express and Internet Explorer
●Excellent Communication and Verbal skills
●Fluent in English and Spanish
●Written Translation skills (English and Spanish)
●Excellent Mathematical and Compositional skills
●Excellent skills in international shipping & document preparation
●Strong Project Management/Coordination skills
Experience
Telecur International, Miami
Administrative Assistant
09/2018 – 03/2019
Temporary Position as an Administrative Assistant for a small, privately owned catering and event management company. Processed payroll for all employees, managed office supplies and office purchases, handled incoming and outbound shipping, extensive Customer Service, AP/AR and all basic office duties.
Early Learning Coalition, Miami
Receptionist
2/2018 - 5/2018
Assignment as a Front Desk Receptionist for a small organization. Duties included all front desk functionality such as switchboard operations, vendor liaison, shipping, mail distribution, office supply maintenance, opening and closing of office. Routed all incoming calls to appropriate members.
Mariano Moreno Culinary Institute
Administrative Assistant / Receptionist
08/2017 - 11/28/17
Temporary Assignment as an Administrative Assistant at this company with duties that included but were not limited to: General Reception: meeting and greeting students, setting up calendar schedules, of classes, answering all incoming calls, preparing and sending packages via various methods. Translation of recipes for any and all upcoming classes, maintaining all scheduling processes for upcoming classes and events, preparing flyers for events, updating and maintenance of all student database information. Preparing and submitting monthly budget reports for Director approval.
Telecur International
Administrative Assistant
06/2011 – 05/2017
Position as an Administrative Assistant/ Office Manager for a small, privately owned catering and event management company. Processed payroll for all employees, managed office supplies and office purchases, handled incoming and outbound shipping, extensive Customer Service, AP/AR and all basic office duties.
Century Marketing Group
Administrative Assistant
06/2010 - 06/2011
Various duties which included, but were not limited to: AP/AR, customer service, event coordination, office supply management, payroll, vendor relations, office calendar maintenance, internet research.
On the Run Courier, LLC
Office Manager/Dispatcher
11/2008 – 01/2010
Office Manager for a small courier company, duties included, but not limited to: AP / AR, payroll & other varied office duties. Served as central operator, in charge of receiving & dispatching orders for a fleet of 6 drivers.
Office Team
Administrative Assistant
02/2008 – 11/2008
Contract assignment as an Administrative Assistant/ Receptionist, utilizing my range of skills with duties which included, but were not limited to: heavy translation services from English into Spanish and vice versa, for a large international company and its affiliates in South America, as well as extensive travel and event coordination for top level executives, event coordination and general administrative duties.
Ivax Pharmaceuticals
Administrative Assistant
11/2005 – 11/2006
Assistant to the Director of Operations for this facility. Duties included but were not limited to: plant purchasing for production department, packaging and maintenance departments; Ordering, maintaining uniforms / lab coats for facility containing close to 200 employees; ordering & implementing safety shoes for all employees; event coordination; processing of payroll; vendor files maintenance; permits & renewals for various environmental / safety licensing; vehicle tags & registration renewals; processing & submitting all incoming vendor invoices; general administrative duties.
FPL Fibernet
Accounting Representative II
02/2005 – 11/2005
Position within which I handled various accounting projects including: Preparing and distributing monthly budget reports, researching discrepancies on client bills, running and mailing monthly Fiber Lease bills for all FiberNet clients, creating and maintaining client files; was backup for AP representative which included heavy use of SAP software.
Management Technologies
Sales Coordinator
02/1998 – 03/2004
Project Coordinator for a software company, duties included: Acceptance and processing of new orders, scheduling and control of calendar installations for 4 product specialists, preparing property for on-site installation and training, creating customized training schedules based on site specific needs, arranging travel / accommodations for specialists all over the world, including processing any required visa / entry requirements. Duties also included daily shipment and commercial document preparation for fulfillment of all hardware shipments related to purchases, collections / accounting follow up, and general production processes.
Education History
07/2012 Miami Dade College – Business Administration Studies
06/1993 Miami Sunset Senior High School - High School Diploma
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