Office Administration, Site Management, Liasioning, Vendor Management

Key Skills

Administration, Documentation, Vendor Management, MIS Management, Liaison & Coordination, Team Building, Implementation of HR policies, Leadership skills.

Profile Summary

Performance-driven Professional with over 12 years of experience in Toll Operations & General Administration, Documentation, Vendor Coordination, Office Maintenance, Office correspondence, Documentation & Filing, Team Management, Preparing MOM & Dash Boards, preparing presentations, Asset Management, Implementation of HR policies & Good Communication Skills. Work Experience:

July -2021 to till: M/s. Reliance Infrastructure Ltd as Manager-Toll Operations -Namakkal, Tamilnadu Responsibilities:

Updating daily revenue activities to HO including weekly & monthly reports Daily Bank Remittance and updating MIS records

Preparing of Monthly bills related to vendors and preparing budget for monthly stationery requirements and other requirements at Toll Plaza.

Preparing various MIS reports like revenue and traffic reports, collection analysis reports and presentations, accident & incident management, Schedule-M & Schedule-X for NHAI Necessary record keeping of ISO Documents

Statutory Auditors for the Audit related issues

Administrative Tasks:

Maintenance the Toll Plaza Infrastructure

Coordinate and follow-up for timely preventive maintenance through service providers (Ambulance, Patrolling vehicles, Crane, Generator Sets)

Liaisoning with TNSTC, NHAI, Local Government Bodies, PCB etc., Purchasing of Monthly stationery

Coordinate with Accounts Department for timely receipt of Bills. Scrutinize, Validate & Processing of Bills.

Carry out analysis of various expenses on periodic basis. Providing appropriate MIS to Head Office

Draft appropriate SOPs in the area of operations.

Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company). Conduct periodic meetings with the Vendors and submit the Vendor Evaluation forms to the concerned HOD Aug-2018 to Feb-2020: M/s.Anakapalli Tollway Pvt.Ltd (Macquarie Group, Australia) as HR & Admin Officer at Regional Office, Rajahmundry, Andhra Pradesh.

Monitoring day-to-day administrative activities at Regional Office Ensure the implementation corporate admin policies in the organization Coordinating to 6 Toll plazas situated multiple locations across states from Andhra Pradesh to Odisha Administrative Tasks:

Facilities Management / Repairs & Maintenance

Day to day supervision of Facilities at Regional Office Coordinate and follow-up for timely preventive maintenance through service providers Purchasing of Monthly stationery

Courier & Travel Management

Maintenance of Office Guest House

Vehicle insurance and Claims

Billing / MIS

Coordinate with AGM-F&A for timely receipt of Bills. Scrutinize, Validate & Processing of Bills.

Carry out analysis of various expenses on periodic basis. Providing appropriate MIS

Vendor Management

Coordinate with Service Providers, Suppliers to ensure quality of Services. Provide necessary assistance to Procurement Team for procurement of Material or Service. Submission of Vendor Evaluation Reports to concerned HOD Controls & Compliance

Identify and implement appropriate Controls in various activities and functions. Track expiry dates of all the Permissions/ License and ensure timely renewal. Draft appropriate SOPs in the area of operations.

Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company). Conduct periodic meetings with the Vendors and submit the Vendor Evaluation forms to the concerned HOD HR Activities

Coordinating Head-HR, HO, Mumbai

Collecting attendance from sites and updating

Coordinate with Selected candidates for securing relevant documents Coordinate joining formalities with the candidate

Ensure employee ID generation and biometric generation for attendance Ensure proper filling of exit forms

Ensuring a proper display of notices and policies on notice board at respective locations Ensure that all relevant registers applicable for that state are maintained Sept-2017 to Feb-2018: M/s. GMR Hyderabad Vijayawada Express way Pvt.Ltd, as Operations Manager – Andhra Pradesh

Jan’2012 to Aug’2017: M/s. Reliance Infrastructure Ltd as Manager Toll Operations - Tamilnadu Jun’2011 to Dec’2011: M/s. Nagarjuna Constructions Ltd as Asst. Manager Toll Operations - Karnataka Oct’2010 to May’2011: M/s. IRDSA Private Ltd as Asst. Manager Toll Operations - Tamilnadu Sep’2009 to Sep’2010: M/s. Reliance Infrastructure Ltd as Manager Toll Operations – Tamilnadu Responsibilities:

Updating daily revenue activities to HO including weekly & monthly reports Daily Bank Remittance and updating MIS records

Statutory Auditors for the Audit related issues

Preparing of Monthly bills related to vendors and preparing budget for monthly stationery requirements and other requirements at Toll Plaza.

Necessary record keeping of ISO Documents

Preparing various MIS reports like revenue and traffic reports, collection analysis reports, accident & incident management, Schedule-M & Schedule-X for NHAI

Administrative Tasks:

Maintenance the Toll Plaza Infrastructure

Coordinate and follow-up for timely preventive maintenance through service providers (Ambulance, Patrolling vehicles, Crane, Generator Sets)

Liaisoning with TNSTC, NHAI, Local Government Bodies, PCB etc., Purchasing of Monthly stationery

Coordinate with GM-F & A for timely receipt of Bills. Scrutinize, Validate & Processing of Bills.

Carry out analysis of various expenses on periodic basis. Providing appropriate MIS to Head Office

Draft appropriate SOPs in the area of operations.

Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company). Conduct periodic meetings with the Vendors and submit the Vendor Evaluation forms to the concerned HOD Sept-2007 to Aug-2009: M/s. Reliance Infrastructure Ltd, Tamilnadu as Admin and Documentation Executive:

Job Responsibilities:

Responsible for preparation and updating of various types of documents & reports (RFIs & Progress Reports), Maintenance of Inward / Outward registers and Synopsys in soft copy on day-to-day basis. Documentation and Mailing correspondence with Sub-Contractors, Consultants and Intra-office correspondence

(project offices located at different places in Tamil Naidu). Maintenance of Company Guest House and Mess.

Scrutinizing the vehicle bills and forward for approval of Accounts Manager. July-2006 to August 2007: M/s. Leaap International Pvt Ltd, Hyderabad as Sr.Executive-Documentation: Sept-2004 to June-2006: M/s. Shanthari Exports Pvt. Ltd, Hyderabad as Documentation Executive: Job Responsibilities:

Preparation of Pre-shipment & Post-shipment Documents including Marine Insurance coverage for the shipment of Granite/Marble exported. Package used: DigiXport (Software: Visual Basic) Customs Documentation, Liner Documentation, Shipper Documentation Preparation of ISO records i.e., Purchase Plan, Customer Order Review and Shipment validation process, Consignment-wise delay, maintenance of pre-shipment and post-shipment ledgers. Verification of draft B/Ls and freight invoices, getting release of the B/Ls from the liner (Maersk Sealand), submission of post-shipment documents (Bill of Exchange, Bill of Lading, Fumigation, GSP, shipping bills, etc) to Bank for realization of bills from buyers.

Preparation of supplier orders & weekly status reports, and necessary follow-up with suppliers until shipment process is completed.

Preparation of Weekly Status reports for all buyers and uploading in Internet. Coordinating with Finance Department in preparation of MIS reports. (Orders booking, raw material purchase, processing, and monthly target of sales)

Jan-2004 to Sept-2004: M/s. Apollo Hospitals, Hyderabad as Stores Assistant: Job Responsibilities:

Receiving indents from pharmacy stores throughout A.P. and supply/issue of required medicines based on indents.

Verification of expiry dates of medicines and preparation of monthly reports. Supervision of new pharmacy stores within AP.

Feb-2002 to Dec-2003: M/s. HRS IT Solutions, Hyderabad as Data Processing Executive: Job Responsibilities:

Preparation of data related to Medical Billings for onward process in the system, preparation of insurance documents for the same, and Digital Library works for Medical Students. Mar-2000 to Jan-2002: M/s. QUEST Financial Securities Market Ltd, Hyderabad as Accounts Assistant: Job Responsibilities:

Voucher preparation, maintaining petty cash book and entry of records in Work Horse software. Assisting in Billing. Education Qualifications:

2014: MBA in International Business from Alagappa University 1999: B.Com. from Andhra University

PGDCA from CMC Computer Education, Kakinada

Typewriting – 40wpm from SBTET, Andhra Pradesh

Personal Details:

Date of Birth 14th July, 1976

Marital Status Married

Permanent Address H.No.41, C/O. Mrs.Vijay Sharda, Hillview Colony, Near Police Lane, Jhalera, Una, HP-174 303 Email ***************@*****.***, *************@*****.*** Mobile 962**-*****

Languages Known English, Hindi, Telugu and Tamil

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