Payroll Specialist Property Manager

Jenny Almonte

Lindenhurst NY ****** E-mail: **.********@*****.*** * Mobile Phone: 646-***-****

Proficiencies:

Ability to multi-task and prioritize

Budgeting and expense allocation

Payroll AR, AP, and account reconciliations

Invoice management

Month-End/ Year-End closing

MS Office Suite – Excel and Word

MRI, Avid Exchange, SharePoint, SiteCompli

People oriented supportive and fairness-focused.

Bilingual- Fluent in Spanish and English

Experience

The Andrews Organization- New York NY November 2013 to Present

Property Manager – Co-op/ Condo Real Estate

Oversee all maintenance and repair work, including obtaining quotes from vendors, and oversight of work to ensure all requests are addressed in a timely and professional manner.

Ensure compliance with various city, state and related government agency requirements, violation tracking and removals.

Properly maintain the portfolio according to standard operating procedures and coordinating/prioritizing schedules with superintendents and porters.

Interface internally and externally with various department as well as third party vendors.

Negotiate service contracts, including bidding/awarding, and ensuring that suppliers/service providers are meeting contractual obligations.

Present monthly reports to Board to include finances, open issues with solutions and estimated time of repairs for current and future projects.

Analyze past income and expenditures patterns and make recommendations.

Supervise onsite maintenance staff providing specifics goal and objectives relative to the day to day operation of the building.

Conduct monthly property inspections.

Establish and maintain open/positive relationships at all times with residents and contractors.

Amtrak – New York NY September 2010 to April 2013

Accountant - Project Billing

Processed an average of 100 invoices valued over three million dollars per month. Researched and resolved billing and invoice problems. Worked with Engineers with allocation of costs and expenses on the projects. Responsible for the month end close process and reconciled the advance cash accounts. Maintained government grant allocations for the Moynihan Station and MTA-ESA department of transportation per contractual requirements

Managed accounting close, accounts payable, and financial reporting for various agreements for multiple clients including government agencies and railroad agencies on construction and renovation projects

Reduced the open invoice cycle time from 60 days to 40 days by developing new dispute reporting procedures

Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency

Reviewed and analyzed contracts to ensure compliance and proper billing.

Researched and resolved billing problems that had been previously missed

Maintained the offsets on the advance accounts on Excel spreadsheet

*April 2008 – June 2008 worked as an intern *September 2008 to March 2009 was called back as a permanent employee and ultimately was part of a layoff.

New York Medical College - Metropolitan Hospital New York, NY March 2009 to September 2010

Payroll - Office support (part-time)

Completed payroll operations to ensure timely and accurate payroll generation. Assisted payroll specialist in conducting research on discrepancies of payroll information and documentation before processing. Communicated any changes on payroll to the affected employees. Coordinated approval processes of all accounts payable invoices and balanced batch summary reports for verification

Education:

Monroe College - Bronx NY

Bachelor of Science: Business Management, Minor in Finance, 2005

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