SAP, SRM, ERP, PTP Procure-to-Pay Process, P2P (Manufacturing & Capi
Resume:
Elizabeth Fregoso
************@*****.***
Professional Summary
Supply Chain operations execution at all levels of Sourcing and BUYER, ERP, SAP/ Purchasing and IT Purchasing activities to insure cost reduction, best quality, and timely delivery. Expedited material cost efficiently.
Capitalize in the diverse Procurement Industry in Strategic Sourcing, Buyer, P2P, Purchasing, Expediting with a diverse background in Offshore drilling, Onshore, Midstream, Upstream, Downstream, Domestic and International Exports, Capitol Equipment/Tooling, Long Lead Equipment, and Raw Material and other commodities.
Scope of responsibility included effective execution of the day-to-day operations of Supply Chain, Procurement Purchasing activities within the boundaries of pre-established framework and supply agreements for Completion & Intervention category products and services. Provide meaningful spend data to support Category Management activities.
Specialized in delivery on purchases of diverse commodities and services and maintained and establish good relationships with Suppliers interact and collaborate with Project management and engineers. Expedite purchases of major equipment supporting Capitol Projects, deliveries of Compressor stations (centrifugal & steam), Valves, Pipe, long lead equipment, fittings & flanges, materials, topsides, engineered pipe supports, pipe fabrication, manual valves, and other commodities and Services.
Capitalize in Procurement Supply Chain Management, Purchasing Industry in which will drive business results by leveraging my professional experience in the implementation of Purchasing of raw materials, Long Lead Equipment, Services and other Commodities.
Accomplishments
Proven track record of generated Cost Savings BP Oil Spill MC-252 Incident Response - $28M
Proven track record of generated Cost Savings Weatherford $2.5M
Proven track record of generated Cost Savings (cradle to grave) of $25.8M – Reliance & Yemen Projects, ExxonMobil, Chevron, Chrysler and logistic costs.
BP Reduced Cost Savings of $28M and logistic costs.
SNC-Lavalin Cost Savings of $750M including logistic costs.
Reduced lead time and downtime 49%
Total Procurement experience: 10+ yrs.
Skills
SAP, SRM, ERP, PTP Procure-to-Pay Process, P2P (Manufacturing & Capitol Projects)
ORACLE 11.59/JDE database, Software-Inventory/Purchasing module, (MRP) database
Major equipment purchases supporting Capitol Projects
Developed & Maintained Strong Supplier Relationships
Collaborate with Engineers and Project Management and Stakeholders
Tracking System Status Report of all material Requisitions
CPP Contracts/MSA/ PO Tracker & RFQ Tracker
Ariba (EPC), Maximo database, Microsoft Office Suite
Professional Experience:
PHILLIPS 66 – Supply Associate – Contract Dec. 2021 – May 2022
Manage direct purchases between 3rd party facilities and customers.
Support daily centralized scheduling team purchasing functions and purchase order maintenance.
Work closely with inside and outside resources to resolve order impediments and develop for Lubricants.
Execute purchases of raw material and finished goods inventories.
Manage GR/IR, billing issues and PO management.
Troubleshoot and process PO's and complete the GR/IR part of the process.
Single point of contact for Material Planners; responsible for turning requisitions, maintaining the PO's, working GR / IR
OLIN – BUYER – Contract April 2020 – June 2021
Created (SAP) Purchase Orders for Services/Labor PR to PO, validated all bid quotes, Sole Source Forms, confirmed Qty, cost and validated Validity dates on contract agreements, and confirmed all invoices for payment thru VIM – Vendor Invoice Management, Functional Inbox,
Supported and collaborated with multiple stakeholders in the creation of Purchase Orders and email requests for increasing or decreasing purchase orders and other requests related to Services/Labor.
Responsible for all aspects of purchasing, from creation of RFQ to review, analysis and creation of Purchase Order, including potential invoice exceptions.
Develop ongoing relationships to successfully negotiate commercial terms and contracts
Issued and managed purchase orders, Suppliers requests.
Established and maintained vendor relationships to ensure supply purchased goods, services and rentals all met the quality and service standards of our Customer.
Proactively reviewed analytics and provided potential cost savings, solutions and key improvements for internal processes.
Communicated with internal leadership team, concerning vendor performance, pricing issues, delivery issues and all other pertinent information that required cross-functional strategies within the supply chain
Interfaced with field operations, project management and engineering departments to prioritize required materials and services to meet Customer needs and expectations.
Coordinated, help direct, as well as perform all required functions from purchase through to satisfactory delivery of products/professional services and Supplier payment.
Responsible for process improvement, submit master data management documentation, coordinating all procurement activities for assigned commodities to meet the requirements of the business and the initiating and managing requests to add Suppliers to the Approved Vendors List.
Responsible for resolving Supplier invoice holds
SAP System (PO and VIM - invoice/pay process)
Weatherford Inc. – Contract July 2019 – Feb. 2020
STRATEGIC SOURCING LEAD
Provided Strategic Sourcing for operation and manufacturing suppliers.
Implemented and provided guidance and support to the region and country purchasing and sourcing organizations and the global category management team to ensure all category management strategies and sourcing plans were adopted, operational, and delivering expected value.
Cost Savings $2.5M
Worked with the global, region, and country purchasing and sourcing organizations to achieve year-over-year cost, delivery and overall performance improvements from Weatherford’s supply base.
Negotiated supply pricing, lead times and delivery terms for assigned tactical spend items from assigned sites.
Worked with stakeholders for clarification on scope and specs, quality, volume, logistic and delivery requirements for new purchases.
Created Sourcing Contracts for the New Pricing Agreements once negotiated with Suppliers and approved by Legal Department.
Provided Buyers with New Pricing Agreements for new purchases with lead times, validity dates, and contact information needed to implement negotiated changes.
Prepared daily tracking and reporting, including status and progress of negotiated pricing agreements.
Drove rationalization/standardization of supplied goods and services
Implemented new and revised streamlined policies and processes to continuously improve procurement and sourcing processes.
Take responsibility for leading contract and service level agreement negotiations.
Developed and executed negotiating strategies using cost models, scenarios, and market intelligence. Established acceptable negotiation boundaries to help determine trade-offs and business benefits from a range of negotiation outcomes.
Created bid packages and coordinated the bid (RFI, RFT, RFQ) process including, pre-bid/proposal meetings, walk-throughs, bid openings, bid tabulation and bid reviews.
Support activities involve loading and managing RFP events, negotiating pricing, commercial contract terms and conditions, consistently maximizing business value.
Schlumberger – Contract Jan. 2019 – May 2019
SOURCING SPECIALIST (Supply Chain Management)
Coordinated resolution of SAP supplier queries and discrepancies regarding payment and monitor the progress in reducing overdue invoices and open invoices through regular updates in SAP and run reports and export to Excel Spreadsheet.
Point of contact as SAP Order receiving to accounts payable, Sourcing, and supplier manager.
Resolved payment issues and discrepancies with Vendor accounts.
Performed data entry and project accounting tasks (e.g. A/R, A/P, invoice review in SAP)
Reviewed accounting details including purchase order, work order, cost centers, etc.
Determined if supporting documentation such as subcontractor invoices, timecards, and other costs matched with submitted invoices.
Scheduled meetings with Vendors and management for Accounts resolution and review on procurement progress.
Updated Pricing on PO’s and contacted Suppliers/Vendors for pricing updates and discrepancies.
SNC Lavalin (Saudi Aramco Project) - Contract
PROJECT BUYER Dec. 2017 - April 2018
Worked directly with client and its suppliers to procure manufactured commodities and responsible for the Requisition to PO (Purchase Order) placement for compressors and vessels and other commodities.
Quoted and supported sales contracts, Expedited Purchased materials, worked in high-paced environment.
Ensured all purchases of repairs, services and third-party charges complied with company policies and procedures.
Converted Purchase Requisitions to Purchase Orders, expedite purchase order and update purchase order information in MRP system.
Cost savings over $750K both on commodities and logistic costs.
Communicated with field on purchase order discrepancies, made amendments to purchase orders extended lead times and customer requirements.
Utilized the Syteline MRP system to manage Purchasing inventory items and other commodities.
Manage Supply Chain to schedule material to meet stated inventory objectives
Review and process return purchase orders.
Handled supply base including contact and general costing information, lead time and capabilities.
Performed other duties as assigned
BP America - Contract Aug. 2017 – Dec. 2017
CATEGORY MANAGEMENT ANALYST
Assisted in the application of category management for efficiency and effectiveness and developed adjustments accordingly.
Provided spend data to support category management activities; served as procurement data/category management data analyst for support activities
Supported the global market-survey sourcing activity through the Request for Information (RFI) process which informed the global EPMS (Engineering and Project Management Services) strategy for Upstream.
Provided in-depth analysis of supplier rates, market intelligence, and benchmark data supporting supplier negotiations as well as the development and application of EPMS (should cost model).
Actively measured, recorded, and reported back to PSCM category management implementation and valued delivery to the business.
HP Manufacture - Contract April 2017 – Aug. 2017
Materials Inventory Control
Provided day-to-day inventory control support to manufacturing and distribution areas.
Conducted cycle counts scheduling, physical inventory coordination, inventory variance research and reconciliation as required.
Utilized inventory control operating systems and report tools to control material flow and compile records with quality, cost, and type of material received, inventory accounts, or discrepancies.
Prepared requisition requests, verified material received to determined physical and financial variances.
Boardwalk Pipeline – Midstream – Contract
PROJECT BUYER Aug. 2015 – Oct. 2016
Processed Capitol Project requisitions high volume, materials and supplier services; requested quotes from Vendors and awarded the purchase order to the vendor with best pricing and delivery lead time.
Cost savings of over $1M on compressor stations both centrifugal & steam, material, pipe, valves, fittings & flanges, gaskets, etc. – by cost comparison.
Created purchase orders via Oracle generated purchase order number and submitted for final approval and expedited material for expedient delivery.
Executed bid packages and coordinated the bid (RFI, RFQ) process including, pre-bid/proposal meetings, walk-throughs, bid openings, bid tabulation and bid reviews.
Support activities involve loading and managing RFP events, negotiating pricing, commercial contract terms and conditions, consistently maximizing business value.
Followed up with order acknowledgements with suppliers and service providers, and updated PO’s accordingly and status reports for Project Managers and shipping and receiving to ensure all material and parts were accounted for in a timely manner to allow Goods Receipts to be entered in system database.
Reviewed initial baseline schedules prior to PO release and monthly progress reports from suppliers after PO had been issued.
Managed the progress of all material requisitions and developed a status tracking system report to help support all Project Managers and Procure-to-Pay process.
Reported all corrective and recommendation actions taken or to be implemented to appropriate parties involved for timely deliveries.
When required visited Supplier’s manufacturing facilities to ensure timely deliveries and organized Lunch & Learns with suppliers for both engineering and procurement personal to implement strong relationship with suppliers and in house stockholders.
Handled all spot purchases and rush orders on a timely manner for Project start up.
Confirmed expediting material on a timely delivery schedule within a timely manner for start-up of Project.
Assisted Project Managers and generating Purchased Orders for their project teams.
Resolved invoice discrepancies against PO’s, contacted Vendors for credit memos and corrected invoices.
Collaborated with engineering for spec clarifications, and project managers to generate multiple reports and assist on financials of project proposals.
Air Liquide - Contract April 2015 – June 2015
PSCM -BUYER - Procurement Supply Chain Management:
Ensured that all requests clearly defined mechanical and performance specifications and/or scope of work to effectively communicate Air Liquide requirements to potential suppliers.
Maximized the Purchasing power of client USA, to reduce total cost of ownership and increase efficiencies and measured savings of $950K.
Placed timely and accurate Purchase Orders/Contracts in ORACLE accordance with the requirements of internal customers and the approved supplier list maximizing savings in each transaction. Expedited material for expedient delivery.
Pre-qualified Contractors in accordance with Company Policies.
Issued requests for proposal, analyzed technical and commercial responses from suppliers on required products and services, negotiating the requirements and sourcing the requirement through suppliers.
Genpact LLC, - Contract June 2014 - Dec. 2014
Assisting Manager / BUYER
Created and processed Purchase Orders via SAP for lead time heavy equipment, compressor stations, materials, pipe, fittings & flanges, gaskets, etc. and supplies, comparing costs and evaluated quality and suitability for timely delivery.
Solicited quotes, reviewed and processed requisitions, executed and awarded PO’s to Vendors.
Prepared bid specifications and prepared Commodity spreadsheets.
Maintained and developed vendor contacts; managed and developed the status tracking reports on progress of material requisitions. Expedited material for expedient delivery.
Assisted shipping and receiving to ensure all material was accounted for in a timely manner to allow Goods Receipts to be entered promptly.
BP America – NAG/ North America Gas – PSCM Projects Nov. 2011 – May 2014
PSCM BUYER / SAP Backbone - Contract
Collaborated with engineering to confirm material specs for purchase of required material.
Ensured requisitions for materials and services were converted into Purchase Orders, MRO and sourcing.
Cost savings of over $2M on Valves, Pipe, Compressor Stations (centrifugal & steam) and other commodities.
Purchased material, equipment and other commodities and services exceeding over $30M for projects.
Supported creation of official bid lists, bid documents, and bid tabs for all items estimated for front end planning.
Created bid packages and coordinated the bid (RFI, RFQ) process including, pre-bid/proposal meetings, walk-throughs, bid openings, bid tabulation and bid reviews.
Support activities involve loading and managing RFP events, negotiating pricing, commercial contract terms and conditions, consistently maximizing business value.
Supported the contract agreement activities to enable Backbone applications.
Maintained and supported Panhandle Warehouse with various commodities and emergency purchases.
Monitored and maintained all material delivery dates to ensure all deliveries were met in a timely manner.
Collaborated with internal stakeholders across multiple disciplines, cultures, geographies and suppliers.
Sourced purchased goods with an annual value of $40 million, negotiating contracts including blanket agreements and bulk Commodity pricing agreements and conducting production planning.
Executed Indirect Procurement (IP) sourcing initiatives for business stakeholders and sourcing strategies for the Procurement Project in alignment with applicable market sector and Commodity strategies.
Launched Go Live SAP Backbone PSCM Buyer in the Pan Handle regions and Alaska and assisted with workflow resolutions.
Visited with Suppliers for scheduled meetings and interfaced with their management.
Created and implemented the development of tracking reports and maintained expedited delivery status for stakeholders and Project Managers reports, thus assisting the Procure-to-Pay process.
Organized and coordinated staging of all materials and overseeing post-receipt of fabrication, assembly and coordinated appropriate inspections and testing of materials and equipment.
Ensured that contractors were in compliance with the legal requirements, company’s contracts specifications and pricing, owner specifications, government regulations and contracts terms and conditions.
Oversee the preparation and revision of contracts that involve the purchase of goods and services. Expedited materials for expedient delivery.
Maintained and build Supplier relationships in order to achieve superior supplier performance, negotiated commercial terms to deliver best value solutions and the measurement/reporting of the value delivered.
Prepared commercial evaluations, award recommendation notifications and participated in Bid Clarification Meetings.
Technip USA, Inc. – Contract July 2011 – Oct. 2011
Project Procurement Manager & SR. BUYER
PPM & Sr. Buyer for South N’Dola Project, prepare Procurement Plan, CTR’s for Stages 1 & 2
Prepared Long Lead and Critical Lists and Equipment List for Client.
Analyzed purchase requisitions to ensure clarity and completeness in description of materials and equipment, quantity and quality requirements, proper authorization of funding, delivery requirements, mode of transportation, and proper support documentation. Maintained list of qualified suppliers, by Commodity, approved by the project and/or department, made comparative analyses of price and delivery conditions, availability and quality of material and new sources of supply.
Cost savings of $1.5M on Valves, Compression Stations and other commodities for Topsides.
Solicited bids for material and service requisitions and prepare RFQ/ITB packages for bids.
Prepared Commercial Bid Tabs and letter of recommendation of awarded vendor.
Sr. Buyer for BOT-Area B Onshore Terminal / CABGOC – Cabinda Gulf Oil Company Prepared Approved Vendor List, contact suppliers and maintained good working relationships with Client, suppliers, service providers. Expedited materials for expedient delivery.
BP America – GOM MC252 IMT Deepwater Horizon Incident BP Oil Spill – Critical Resources Equipment Team - Critical Response Team – MC252 Incident Response Team, Houston, TX
PSCM BUYER / EXPEDITOR – Contract May 2010 – April 2011
Securing quotes, clarifying equipment specifications, and place confirming Purchase Orders for the Equipment Team, managed Requisition Inflow mailbox, routing requisitions to other Buyers as required and follow through creating of Purchase Orders and other procurement related documentation that facilitated
Command Station responsive office operations. Handled Service Agreements, Sub Agreements and Master Service Agreements, reviewed Contracts and assist with amending Contracts, CPP.
Cost savings of $20M on various commodities. Ensured the expediting of all materials.
Purchased heavy equipment such as Crane & Barge, offshore, onshore, and near shore skimmers (weir, disk brush drum 40 & 20, helix, octopus, termite, terminators, & alligator skimmers), minimax 12 & minimax 30 brush skimmers, side collectors-offshore skimming swiping arms system, DS250 screw pumps with spare kits for pumps, floating buoy lights, GT A 50 offloading systems, forms, leased and clean up acres for expansion of Command Operations and various other equipment and commodities needed for the incident.
Updated and tracked all Hertz Rentals and BP Owned Equipment, tracked and maintained fleet of construction vehicles out in the field including UTV/ATV’s, Trucks BP’s Fleet and tracked MOGO Units on all equipment on Agreements/MSA, Work Releases, Contracts and Purchase Orders.
Analyst - BP America – GOM MC252 IMT Deepwater Horizon Incident BP Oil Spill Critical Resources Equipment
Analyst for the Boom Containment Team research; assist with gathering information, compiling reports for status purposes of material at locations and purchases.
Field Liaison Inspection and Inventory Control – GOM MC252 IMT Deepwater Horizon Incident BP Oil Spill
Field liaison inventory control and inspection of containment boom, skimmers, hoses and other commodities at incident locations, vendor facilities and meetings at command stations, prepare and compile reports for each Boom category and inventory status. Prepared Power point presentation of all findings and assist USCG with boom count, inventory, and paper-work.
Field sites – Mobile, Prichard, Theodore, AL., Gonzales, New Orleans, LA., Tallahassee, FL., Biloxi, MS.
Contracts/MSA/Purchase Order Specialist - GOM MC252 IMT Deepwater Horizon Incident BP Oil Spill
Reviewed and researched Contracts, Master Service Agreements, Work Releases, and Purchase Orders. Check for status of services, commodities and confirm if still out in the field being used.
Confirmed all 213/RFQ were approved and reflect the appropriate Contract, Master Service Agreement, Release or Purchase Order.
Researched for duplication of payments, invoices, 213/RFQ’s, Purchase Orders, Master Service Agreements, Releases, Contracts and contacted suppliers.
Jacobs Engineering CEP –Houston, TX July 2008 – April 2010
SR. BUYER - FULL TIME
Assigned to Motiva CEP (Crude Expansion Project) for the expansion of Plant in Port Arthur worked on AWC, Inc, and other supplier purchase requisitions: Project Cost $7.6M increase purchases by 38%.
Processed purchase requisitions to purchase orders for purchases of over $2.7M commodities, & services. Expedited all materials for expedient delivery.
Solicited bids for materials. Prepared Bid solicitations, request for quote (RFQ) packages.
Engaged appropriate resources to resolve both commercial and technical issues arising during the procurement process, reviewed and negotiated contracts, organized meeting with Clients and Suppliers.
Executed LTA (Long Term Agreement & Short Term Agreement) process of purchase orders.
Ensured appropriate approvals were obtained through proper channels (Legal department) prior to finalization of orders.
Engaged appropriate resources to resolve quality and shipping quantity discrepancies.
Expedited orders to ensure supplier promised dates were maintained.
Maintained effective working relationships with suppliers and service providers
Gulf Interstate Engineering –Houston, TX May 2006 – April 2008
SR. BUYER - FULL TIME
Assigned as Senior Project Buyer to Projects - Reliance East-West Pipeline Project in India, Project Cost $100M. For Pipeline expansion.
Yemen Project-Republic of Yemen Cost $4.5B, Project Cost $120M – increased production of purchased material and reduced downtime by 39%. For Pipeline expansion and Gathering Stations.
Cost savings of $10.8M on pipeline, compression stations, various valves and other commodities.
Executed sourcing activities typically including developing of bid packages, supporting bid proposal evaluations, providing analysis of results, and compiling recommendations to award to secure relevant internal and external approvals.
Demonstrated quality performance under strict time constraints and prioritized workload, resulted in savings of $3.2M on other Projects assigned.
Prepared Commercial bid evaluations, attached technical specifications, bill of material, scope of supply, data sheets, and drawings. Project Coordination of Client and Supplier meetings, Single Point of contact.
Contacted suppliers and maintained supplier database for bid solicitations and maintained good working relationships with suppliers and service providers, reviewed and follow through with contracts.
Prepared request for quote (RFQ) packages purchased various commodities & services of over $3.7M. Expedited all materials for expedient delivery.
Coordination of Client and Supplier meetings under my direction for Bid Clarifications, served as Single Point of contact.
Participated in formal bid openings with client, and supplier negotiations of purchase contracts for finalization of order placement. Project contract administration and category material management.
Prepared letter of recommendation (LOR) upon final evaluation of bid packages received from suppliers, resulting with the best competitive bid price negotiation and met delivery time frame.
(EPC Company- Provider of Project Management, Engineering, Procurement, and Construction Management Services for Oil & Gas Production, Transportation, and Storage systems)
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