Manager Office Coordinator
Resume:
Maricela Figueroa
Moreno Valley, CA 92557
Cell: 323-***-****
********************@*****.***
Objective: To obtain a position in a school-based setting that will enable me to utilize my leadership, organizational and management skills.
Aptitude/Skills
• Self-motivated
• Possess effective organizational skills with attention to detail
• Able to work and communicate well with the public as well as co-workers, students and parents/guardians
• Able to work independently with confidentiality, discretion and limited supervision
• Bicultural/Bilingual; English/Spanish
• Adapt with Computer Technologies such as Illuminate Student Attendance, Power school, ISIS
Presently employed
Real Journey Charter Schools
Entrepreneur High School
Office Manager Office Coordinator
Office Operations
• Greet and assist students, parents, staff and any visitor warmly and in a professional manner, Maintain appropriate visitor documentation.
• Type and distribute school correspondence including letters, memos, and weekly newsletters.
• Answer busy phone lines, provide answers, take messages, and direct calls to the appropriate staff member.
• Assist in receiving and organizing supplies and materials.
• Prepare outgoing student mailings and distribute incoming mail.
• Assist with payroll (Paycom), send reminders to all hourly employees and staff members regarding approving time in a timely manner (supplemental hours).
• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Illuminate), including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff and community.
• Ensure that student records are locked up and secured each day.
• ATTENDANCE- Manage the daily student attendance process by tracking tardiness, absences, and medical leaves, verifying attendance taken by teachers, and updating attendance information in Illuminate.
• Assist Teachers and verifying that sub coverage has been obtained.
• Attend to student’s/staff injuries and properly document incident/report to CHARTER SAFE
• Voice call (via Illuminate) to all parents informing them of future upcoming events.
• Monthly ordering of Office Supplies.
• Issuing Out of Uniform slips (student not in uniform), warrants a call to parents and attending reflection room.
• Prepare Saturday school notices and deliver to all students warranting Saturday school attendance.
• Prepare outgoing student mailings and distribute incoming mail.
• Assist with payroll (Paycom), send reminders to all hourly employees and staff members regarding approving time in a timely manner (supplemental hours).
• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Illuminate), including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff and community.
• Ensure that student records are locked up and secured each day.
Experience 2016-(August 2016)- December 12, 2017.
Office Manager, Synergy Kinetic Academy
• Provides Administrative support to school site by assisting with office operations, student attendance and records, and facilitating student, parent, and visitor needs in the office.
Essential Functions
Office Operations
• Greet and assist students, parents, staff and any visitor warmly and in a professional manner, Maintain appropriate visitor documentation.
• Type and distribute school correspondence including letters, memos, and weekly newsletters.
• Answer busy phone lines, provide answers, take messages, and direct calls to the appropriate staff member.
• Assist in receiving and organizing supplies and materials.
• Prepare outgoing student mailings and distribute incoming mail.
• Assist with payroll (Paycom), send reminders to all hourly employees and staff members regarding approving time in a timely manner (supplemental hours).
• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Illuminate), including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff and community.
• Ensure that student records are locked up and secured each day.
• ATTENDANCE- Manage the daily student attendance process by tracking tardiness, absences, and medical leaves, verifying attendance taken by teachers, and updating attendance information in Illuminate.
• Assist Teachers and verifying that sub coverage has been obtained.
• Attend to student’s/staff injuries and properly document incident/report to CHARTER SAFE
• Voice call (via Illuminate) to all parents informing them of future upcoming events.
• Monthly ordering of Office Supplies.
• Issuing Out of Uniform slips (student not in uniform), warrants a call to parents and attending reflection room.
• Prepare Saturday school notices and deliver to all students warranting Saturday school attendance.
Experience: 2011-2016 (March 2016)
Office Manager, Aveson Global Leadership Academy
Student Enrollment, create file for incoming students, prepare, copy and send out welcome packets, maintain all student files.
Independent Study Enrollment, maintained all records (attendance, emails to parents, teachers)
Ensured proper techniques to prepare proper bookkeeping, principles and financial record keeping, health and safety regulations
Compose routine correspondence independently; prepare communications; schedule appointments and staff meetings as requested; train and provide work direction to clerical support
Attendance reporting (Illuminate) (Schoolmint) (Powerschool)
Managed office personnel
Maintained calendar and serve as coordinator for events, coordinate office meetings and a variety of school activities to assist the Principal in administrative tasks
Operate a variety of office machines including computer, typewriter, computer terminal, calculator and copiers Prepared and maintained related records, files and logs
Maintain good public relations with students, parents, teachers and the public; meet schedules and time lines; plan and organize work; train and provide direction to others
Create spreadsheet for lottery applicant intake information
Distributed and tracked all keys issued to employees
Reduced overhead costs staying within budget avoiding the need for over spending
Assist Special Education Department in assuring that all pertinent paperwork has been submitted and all subsequent IEP’s meetings are done within compliance.
Collection of and verification of Family Economic/ School Meal Applications
Assisted Principal in the day-to-day school operations
Special Education Department; administered first aid to ill or injured children as needed. File incident report following each injury
Answer questions and assist as necessary; collect, compile, organize and record a variety of data related to attendance, enrollment, personnel equipment, inventory
Student activities. Collection of monies in conjunction with student activities such as Jr. Prom, Prom, Grad Night, ordering of Cap & Gowns
Administer first aid to ill or injured children as needed. File incident report following each injury
2001-2010
Senior Secretary, Wilson High School
Supervised Parent Center in daily activities
Assisted Teachers in securing sub coverage
Responsible for payroll for approximately 300 employees
Assisted in Student Records Office, Title 1 Office, EL (English Learners) Office and Special Education Office
Education
2008-2009 LAUSD Organizational Skills – Supervisory Certification
2005-2006 Bilingual Certification (Spanish/English)
1996-1997 UCLA Extension- Chapter 13 Paralegal Certification
1988-1989 East Los Angeles College-Monterrey Park, CA
1986-1987 Los Angeles Business School- - Legal Secretarial Certification
Computer Skills
Microsoft Word, Excel, PowerPoint and Outlook. lluminate Attendance Student Database, Powerschool Student Attendance Data Base, SIS Student Attendance Database, Schoolmint (Student online enrollment program)
Illuminate Student Attendance Database, Paycom (payroll systems) SchoolMint enrollment program.
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