Assistant Administrative Coordinator
Resume:
Shirley McLaurin
ROCKFORD IL **104
Phone: (646) 457– 2160
***************@*****.***
Accomplishments: Created and maintained an electronic expenditure report, tracking various Bureaus funding allocations to ensure invoices and payments are charged correctly.
Monitored Physical fitness contract totaling One Million Dollars.
Developed and implemented Bureau tracking and monitoring systems for all on going maintenance expenditures and monitored spending to ensure the effectiveness of spending.
6/2004-10/2006 Associates of Occupational Science in Medical Assisting
Mandl College of Allied Health
Certificates: Case Management, Individual Counseling, Group counseling, Alcoholism & Substance Abuse Treatment W/Adolescents, HIV/AIDS, 12 Core Functions, Right to Know training
EMPLOYMENT
2014-2021 Dept. of Health and Mental Hygiene
Principle Administrative Associate II
Administrative Coordinator
• Responsible for providing fiscal and administrative support to the East Harlem District Public Health Office
• Review purchase requisitions and procurement documents checking descriptions and specifications to determine their accuracy and consult with agency staff and vendors to adjust possible discrepancies
• Serves as Administrator in Administrators absence; supervising (3) clerical staff
• Supervise staff with preparing requisitions, receiving reports and justifications for both personnel and procurement of goods/services
• Assist with preparing complex financial and personnel reports, fiscal monitoring of contracts and other bureau expenses, expenditure and financial status reports
• Develop and maintain Budgetary controls and computerize tracking systems
• Verifies available funds in OTPS web. Generate and reconcile expenditure reports, including Age Open orders
• Liaise with inter-agency divisions: Contract payment, Internal Accounting, Office of Budget and Procurement
• Prepare documents for accounts payable
• Originate personal actions using the PATS system
• Type requisitions and memos, maintain filing systems, and provide other office support (i.e. payroll distribution and time keeping)
Dept. of Health and Mental Hygiene
2010-2014 Clerical Associate IV
Assistant Administrative Coordinator
• Responsible for providing fiscal and administrative support to the East Harlem District Public Health Office
• Review purchase requisitions and procurement documents checking descriptions and specifications to determine their accuracy and consult with agency staff and vendors to adjust possible discrepancies
• Serves as Administrator in Administrators absence; supervising (3)clerical staff
• Supervise staff with preparing requisitions, receiving reports and justifications for both personnel and procurement of goods/services
• Assist with preparing complex financial and personnel reports; fiscal monitoring of contracts and other bureau expenses, expenditure and financial status reports
• Develop and maintain Budgetary controls and computerize tracking systems
• Verifies available funds in OTPS web. Generate and reconcile expenditure reports, including Age Open orders
• Liaise with inter-agency divisions: Contract payment, Internal Accounting, Office of Budget and Procurement
• Prepare documents for accounts payable
• Originate personal actions using the PATS system
• Type requisitions and memos, maintain filing systems, and provide other office support (i.e. payroll distribution and time keeping)
Dept. of Health and Mental Hygiene
2007-2010 Principal Administrative Associate
Assistant Administrative Coordinator
• Responsible for providing fiscal and administrative support to the East Harlem District Public Health Office.
• Serves as Administrative Coordinator in Admin. absence; supervising (3)clerical staff
• Supervise staff with preparing requisitions, receiving reports and justifications for both personnel and procurement of goods/services
• Assist with preparing complex financial and personnel reports; fiscal monitoring of contracts and other bureau expenses, expenditure and financial status reports
• Develop and maintain Budgetary controls and computerize tracking systems
• Verifies available funds in OTPS web. Generate and reconcile expenditure reports, including Age Open orders
• Liaise with inter-agency divisions: Contract payment, Internal Accounting, Office of Budget and Procurement
• Prepare documents for accounts payable
• Originate personal actions using the ePE212 system
• Type requisitions and memos, maintain filing systems, and provide other office support (i.e. payroll distribution and time keeping)
Dept. of Health and Mental Hygiene
2006-2007 Procurement Analyst I/ OTPS Coordinator
• Served as liaison with the Office of Procurement and vendors to procure goods and services
• Reviewed purchase requisitions and procurement documents checking descriptions and specifications to determine their accuracy and consult with agency staff and vendors to adjust possible discrepancies
• Assisted with preparing complex financial and personnel reports; fiscal monitoring of contracts and other bureau expenses, expenditure and financial status reports
• Responsible for verifying available funds in OTPS web; generated and reconciled expenditure reports, including Aged Opened orders
• Liaise with inter-agency divisions: Contract payment, Internal Accounting, Office of Budget and Procurement
• Prepared documents for accounts payable
• Originated personal actions using the ePE212 system
• Acted as Bureau ePE212 reviewer to ensure actions are accurate, contact programs to discuss and modify actions as needed to ensure actions are in accordance with agency protocol.
Dept. of Health and Mental Hygiene
2005-2006 Office Machine Aide
• Prepared documents for accounts payable and petty cash coordinator
• Liaise with vendors to procure goods and service, resolve discrepancies
• Provided assistance to office staff and sites to ensure equipment is functioning properly
• Assisted with developing and maintaining Budgetary controls and computerize tracking systems
• Assisted with special projects as assigned
• Assisted with oversight of materials management, order supplies and inventory control
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