Senior Document Controller
Resume:
Charlie Jr. Remedios Mangampo
Senior Document Controller
Contact address: Mansoura, Doha. Qatar
E-mail: **********@*****.*** Mob: +974-****-**** Company Sponsorship : Crosshair Project Management Date of Birth : May 15, 1979
Age : 43
Nationality : Filipino
Total Years of Experience : 14 years (11+ years’ experience in Qatar) Degree : Bachelor of Commercial Science Major in Management Specialization : Administration / Documentation
Visa Status : Transferable
KEY QUALIFICATIONS
Motivated Senior Document Controller with over 14 years of organizational expertise; Can work under high pressure, organize and multi-tasking, exceptional at providing services in the area of operations Documentation Management, including implementation of automated documents for systems generation with an eye for future updates and modifications. Awardees of Best Employees of the Year and Best Employees of the month in my previous company. Passed by Ashghal and Hamad Medical Corp. Interview. Having an experience working in Consultancy and Main Contractor (Roads and infra, Buildings, Hospitals etc… with the knowledge and familiarize on all disciplines / category in documentations such as Architectural, Structural, Civil, Electrical, Mechanical MEP and with the experience in QA/QC Documentation, T&C, O&M and Final turn over / Close out / Final Dossier.
EDUCATION AND PROFESSIONAL AFFILIATIONS
2010 JOSE RIZAL UNIVERSITY Mandaluyong, Philippines Bachelor of Commercial Science Major in Management
(4 years course)
LANGUAGE CAPABILITIES
Tagalog: Mother language
English: Spoken – Fluent Written – Fluent Reading – Fluent COMPUTER SKILLS
Scheduling Software: MS-Project, Primavera Contract Management (PCM-P6), Aconex, Dom. Doc, PM Web.
Design and Flowcharting Software: Basic AutoCAD, VISIO Professional Office Automation Software: Word, Excel, PowerPoint, Access, Share Point, Adobe acrobat Pro, PDF, Nitro
Drawing Software: Photoshop
Other: Knowledge of hardware systems and networks
EXPERIENCE RECORD:
Aug 2020 – Present
James Cubitt & Partners
Engineering Consultancy
1, Cuban Hospital, Dukhan, Qatar
Client:
Hamad Medical Corporation
Health Facilities Development
MDCCH01 \ Construction & Upgrading
Fire Life Safety and CCTV Security
Surveillance System Supply, Installation
& Commissioning
2. SNF - Medical City, Qatar
MC.MP.29 \ Remodeling & Fit-Out of the
Existing Skilled Nursing Facility
(Design-Build)
Senior Document Controller
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Coordinating all activities related to the Document Control Procedure, including technical documents, drawings, and correspondence.
Maintain updated records of all approved documents and drawings and their distribution clearly, (Stamp as CONTROLLED). Organize & Control Document Management System to include revision control, change request & document formatting.
Expedite the return of the documents and approvals or comments within the required time from internal and external parties to whom they have been issued or distributed, reviews completeness of documentation and prepares document transmittals.
Input document data into the standard registers ensuring that the information is accurate and up to date; generate the various document control reports as required.
Prepare, send, receive, distribute and file mail, email, faxes and other correspondence, performs file back up to ensure proper electronic storage and archiving of electronic registers, performs proper disposal of obsolete documents during project close out in accordance to project requirement.
• Monitoring and updating of Material Approval submission.
• Monitoring and updating of Method Statement & ITP for submission
• Monitoring and updating of Pre-Qualification for submission
• Monitoring and updating of logs
• Monitoring and updating of NCR’s
• Monitoring and updating of SOR & SDR
• Monitoring and updating of Shop Drawing
• Monitoring and updating of Pre-As-Built / As-Built Drawing
• Monitoring and updating Request For Information (RFI)
• Monitoring and updating of Work Inspection Request (WIR) REFERRAL:
• Monitoring and updating of Material Inspection Request (MIR)
• Monitoring and updating of Site Instruction (SI) / Engineer’s Instruction (EI)
• Monitoring and updating Reports (Calibration, Site Survey, Test Report, QA/QC Reports. Etc…)
• Monitoring and updating Monthly & Weekly Reports.
• Preparing for submission of Payment Application
• Updating and preparing of Minutes of Meeting (MOM)
• Updating and preparing of Plans & Procedures.
• Updating and preparing of Testing & Commissioning (T&C)
• Updating and preparing of Operation & Maintenance (O&M)
• Updating and preparing of Project Closeout / Final Dossier’s
• Uploading / Downloading / Distribution of documents using the required Electronic Document Management System (EDMS). PM WEB SYSTEM.
Can provide if requested.
EXPERIENCE RECORD:
Oct 2019 – May 2020 Serin Industrial Area, Qatar
Client: ASHGHAL
IA 12/13 C 054 ST, Construction of
West Corridor, P010 – Package 1
REFERRAL:
Senior Document Controller - Close Out
Monitoring and updating of all related Document close out that will report to the bank for final turn over of the project.
Monitoring / follow-up all documents specially the Pending IR's Monitoring / Sending weekly and Overall Milestone reports Monitoring / preparing of Closeout documentation
Control of records both Electronic and Hard Copy
Updating, Monitoring & Control of Logs
Coordinate all activities related to the Document Control Procedure, including technical documents, drawings, and correspondence. Can provide if requested.
EXPERIENCE RECORD:
Nov 2017 – Oct 2019 JH Construction Wakra, Qatar
Client: ASHGHAL
IA 2017 C 037 G – DS136-P07 -
ACCESS ROADS TO AL WAKRAH
CENTRAL MARKET
REFERRAL:
Document Controller (QA/QC)
Responsible for making of Inspection Request (IR)
Attaching checklist and approved shop drawing and all relevant requirements for raising IR.
Monitoring of IR especially the rejected
Monitoring & Filling of Concrete pour records
Control of records both Electronic and Hard Copy
Updating, Monitoring & Control of Logs
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings
Coordinate all activities related to the Document Control Procedure, including technical documents, drawings, and correspondence. Maintain the files and control logs as required by the project. Maintain updated records of all approved documents and drawings and their distribution clearly. (Stamp as CONTROLLED)
Organize & Control Document Management System, to include revision control, change request & document formatting.
Uploading & Monitoring of documents to Kahramaa Website. Expedite the return of the documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed
Reviews completeness of documentation and prepares document transmittals.
Preparing and compiling of Material approval submission. Preparing and compiling of Method Statement & ITP for submission Preparing and compiling of Pre-Qualification for submission Encoding and monitoring of compaction test report & concrete test result. Can provide if requested.
EXPERIENCE RECORD:
Jan 2015 – Nov 2017 SALFO & Associates SA Duhail, Qatar Client: ASHGHAL
IA 14/15 C 035G – Improvement of
Roads Surrounding Duhail ISF Camp
Document Controller
Control of records both Electronic and Hard Copy
Updating, Monitoring & Control of Logs
Monitoring, Received & distribution of Request For Inspection Test (RFIT) Updating/Uploading in Primavera Contract Management PCM (P6) to the Client
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings
Coordinate all activities related to the Document Control Procedure, including technical documents, drawings, and correspondence. Maintain the files and control logs as required by the project. Reviews completeness of documentation and prepares document transmittals.
REFERRAL:
Maintain updated records of all approved documents and drawings and their distribution clearly.
Organize & Control Document Management System, to include revision control, change request & document formatting.
Uploading & Monitoring of documents to Kahramaa Website. Expedite the return of the documents and approvals or comments within the required time from internal and external parties to whom they have been issued or distributed
Prepare submittals and documentation for client review Monitoring and updating of ANCR logs for ANAS
Monitoring and Updating of NCR’s from Contractor.
Can provide if requested.
EXPERIENCE RECORD:
Aug 2013 – Dec 2014 IRINATECH W.L.L. Lusail, Qatar Client: Qatari Diar
CP1 Project Lusail City
Utility Tunnel & Control Room
(MEP)
Document Controller
Control of records both Electronic and Hard Copy
Organize & Control Document Management System, to include revision control, change request & document formatting.
Controls issuance of document numbers, including maintenance of proper document registers for EPC, detail engineering or construction engineering project.
Reviews completeness of documentation and prepares document transmittals.
Updating/Uploading Aconex in the archive.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date; generate the various document control reports as required.
Controlled the copies of latest approved documents and drawings and be given to the appropriate staff, subcontractors and suppliers as applicable. Maintain updated records of all approved documents and drawings and their distribution clearly.
Receive and release all incoming and outgoing documents such as Method Statement, Document submittal, Transmittals, Drawings, RLM, Letters and Certificates. Determines filing category and makes input to the automated document/control databases.
Prepare, send, receive, distribute and file mail, email, faxes and other correspondence
Performs file back up to ensure proper electronic storage and archiving of electronic registers.
Performs proper disposal of obsolete documents during project close out in accordance to project requirement.
Maintain the files and control logs as required by the project. Uploading & Monitoring of documents to Aconex.
REFERRAL
EHS Document Controller
Reporting to the T&C Manager regarding the Permit To Work System Preparing lock out procedure (Electrical & Mechanical) Preparing and registering permit to work
Monitoring compliance of workers to the PTW requirements Monitoring of key register
Monitoring of Induction Training
Coordinating with Area Managers and Sub-con about the Permit To Work system
Updating all the documents that received and released Tracking of the Permit To Work according to the date of Issued and expired
Filing permits for future use and incident investigation Prepare and submit daily, weekly and monthly report Assisting Environmental Director and EHS Manager for preparing and submission of documents.
No more contact from the company.
EXPERIENCE RECORD:
Nov 2010 – Aug 2013
Keppel Seghers Engineering
Singapore Pte Ltd.
Umm Slal, Qatar
Client: ASHGHAL
Doha North Sewage
Treatment Works
Document Controller - QA/QC
Control of records both Electronic and Hard Copy.
Responsible for the physical management and tracking of policies, revisions, change documentation, and signature logs in accordance with Company
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings
Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases. Records all dispatched documents in the document/drawing control systems.
Expedite the return of the documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed
Prepare submittals, proposals and documentation for client and consultant review
Retrieves documents and maintains the automated distribution log. Prepare, send, receive, distribute and file mail, email, faxes and other correspondence both internal and external according to company policy. Monitor the document approval process and advise any timeline failures. Copy and distribute using transmittals (both in Hard and soft copies). Non-Conformity Reports (NCR’s) & Site Observation Reports
(SOR’s)
Issuing of NCR & SOR
Updating and tracking of NCR & SOR
Coordinate with the Construction Manager and Subcon for the NCR & SOR issue
Database & Graphs
Quality Assurance; Final Turnover Documentation [FTD] Maintain the quality records, acceptance certificates, mechanical completion certificates, and documentation for specific systems and buildings/areas prepared and collated in accordance with project requirements.
Ensuring the integrity and security of original turnover record documentation and maintain in archive.
Ensuring the integrity of the electronic and hard copy documentation Collaborate with the QA team, and others, to assist in compiling turnover packages.
Process documents through the turnover life cycle
Provide turnover support to the project team
We ensure turnover deliverables are in compliance with the documented standards and procedures.
Compiling the required documentation to provide final turnover packages; track system completion.
Assemble all turnover documents into turnover packages for client review. Manage, organize, and update pertinent data using database applications. Inspection Test Plan (ITP), Factory Acceptance Test (FAT) Procedure and Report/Site Acceptance Test (SAT) Procedure, Vendor’s Technical Specification (VTS) submission to the Consultant.
Factory Acceptance Test (FAT) Invitation Letter
Factory Acceptance Test (FAT) release note
Filing (Both Electronic & Hard Copy)
Updating the status of FAT
Editing the documents
Monitoring of approval coming from the clients
Scanning
Fax
Bookbinding
Photocopying
Coordinate with the Engineer in charge who holds the FAT Key in RFI & RFIA, Material receiving inspection, cements deliveries, etc…
Uploading of water test reports to the consultant and client Monthly report submission of water sampling results Witnessed weekly water sampling
Witnessed monthly water sampling (3rd party lab)
Weekly calibration of Ultrameters
Database & Graphs
Uploading & Monitoring of documents to Dom.Doc.
On-Site and batching plant works.
Witnessed daily cube crushing
Daily inspection of concrete raw materials
Witness monthly sampling of aggregates
Witnessed at the 3rd party lab. for cube crushing
Concrete pour records monitoring
REFERRAL: No more contact from the company.
EXPERIENCE RECORD:
Dec 2007 – Feb 2010 Mandaluyomg City Hall Manila, Philippines Document Controller / Admin Executive / Secretary
Encodes tax declaration for land, building or machineries duly approved by the city assessor’s, issued order of payment to real property owners who intend to pay real property taxes due for the current and/or previous year, Rewriting of assessment & Tax Map Control.
Performs daily document controller duties such as typing letters, memos and other documents
Photocopying and scanning of documents and drawings Monitor the document approval process and advise any timeline failures. Receipt and register of Documents including mails, correspondences and plans.
Maintain archive of all documents.
Retrieve documents from archive as requested.
Update and prepare reports.
Reports to Senior Manager. Perform typing and transcription duties Support in preparations of presentations
Develop and update document registries for efficient information flow Prepare, send, receive, distribute and file mail, email, faxes and other correspondence both internal and external according to company policy. Updates all incoming and outgoing files using Project Scenario Document Control System and/or MS Excel
Perform variety of clerical duties
Certificates/Training:
Awards:
Attested Degree by (Ministry of Interior Doha, Qatar and Philippine Embassy Doha, Qatar)
Contact this candidate