EMPLOYMENT

*/** – */** Professional Staffing Group - Northeastern University Boston, MA

Temporary Employee (Executive Assistant) – Office of the Provost

Full administrative support of Senior Vice Provost for Research and Graduate Education and Dean of Academic Affairs for External Program & Vice Provost for Health Research

Calendar Management

Meeting scheduling and coordination

Meeting minutes

Graduate Course Review circulation and tracking

Expense reimbursements

Travel Arrangements

Serving as first point of contact for Senior Vice Provost for Research and Graduate Education

Responding to inquiries received through the research website

Facilitating in the preparation of presentations and meeting materials

9/13 – 4/14 Office Team – Boston Medical Center Boston, MA

Temporary Employee (Executive Assistant) – Nursing Administration

Full administrative support of SVP, Chief Nursing Officer

Meeting scheduling and coordination

Preparation and distribution of meeting minutes

Calendar management

Expense reimbursement, invoice processing

Posting variance tracking reports online

Tracking Direct Admits via Excel spreadsheet

As needed provide support with presentations or reports

Create and maintain files

Coordination, implementation, and deployment of project based work

3/13 – 9/6/13 Randstad - Tufts University Somerville, MA

Temporary Employee (Executive Assistant) – Tufts Technology Services

Calendar management for the VP & CIO of Tufts Technology Services

Providing administrative support to the Department as needed.

3/10 – 6/12 University of California, Los Angeles Los Angeles, CA

Management Services Officer I (Promotion) – Department of Radiological Sciences – Diagnostic Neuroradiology

Continued to support three physicians in the Neuroradiology Section and had direct supervision of three administrative assistants.

Responsible for working collaboratively with faculty, supervised staff and human resource director to resolve issues, identify opportunities and create a professional and positive working environment.

Hiring and recruiting qualified personnel.

Understand management’s objective and create processes to accomplish the required goal.

7/07 – 3/10 University of California, Los Angeles Los Angeles, CA

Administrative Specialist – Department of Radiological Sciences – Diagnostic Neuroradiology

Hired permanently from the temporary position:

Calendar management: Scheduled lectures, conferences, clinical procedures, student shadowing, and committees

Scheduling patient clinical procedures: lumbar punctures, intrathecal chemotherapy, epidural injections, blood patch, nerve block, etc., and clinical or research scans: CT, MRI, fMRI, and CTA.

Maintained CV’s and biosketches. Completed paperwork for credentialing

Facilitated getting research applications submitted to the Internal Review Board (IRB) and acted as a liaison between the IRB office and the physician regarding obtaining additional information pertinent to the research application.

Prepared and maintained faculty and fellow clinical rotation schedules

Making domestic and international travel arrangements for faculty and fellows.

Processed travel reimbursements for faculty and fellows

Created and maintained fellow portfolio documenting training for ACGME accreditation and audits

Facilitated getting patient film uploaded to the PACS system

Managed fellowship interview process

Retrieved reference materials from online sources and from the library for book chapters being written.

Provided typing assistance in preparation of manuscripts as well as desktop publishing assistance in preparing PowerPoint slides of images to be used in book chapters.

Title: Scheduler, scheduled patient clinical procedures. Duties included:

Triage calls from patients attempting to schedule a clinical procedure;

Checked for insurance authorizations;

Informed patients of pre- and post procedure instructions;

Using IDX scheduled patient procedures;

Maintained patient records and forwarded patient medical records to Medical Records once the procedure was completed;

Acted as a liaison between the patients and the doctors regarding the procedure and pre- and post procedure instructions;

Researched CPT codes as requested.

Created procedure information sheets for Diagnostic Neuroradiology procedures

2/07 – 5/07 AdminiStaff Century City, CA

Executive Assistant, responsibilities included:

Ensuring prospectus and marketing materials were sent out to prospective clients.

Processing investment agreements from new customers and maintaining a log of the checks received as an initial investment

Researched expenses charged to the corporate credit card and monitored office operating expenses and gave information to the Controller.

Ensured daily deposits were processed in a timely fashion so they were posted to account for that day.

4/06 – 12/06 National Federation of Independent Business Los Angeles, CA

Executive Assistant

Provided primary support for West Region Vice President of Operations and administrative assistance to other regional staff as needed.

Responsible for the office management of the West Region, acting as a liaison with building management and headquarters in Tennessee to ensure rent invoices, electricity usage invoices were forwarded to appropriate office for payment.

Acted as liaison with vendors where we had multiple accounts in different states to ensure all invoices were paid on time.

Responsible for communicating standardized procedures and following up to ensure they were being performed.

Contacted member base to solicit participation in Area Action Committee events.

Provided database support in pulling demographic information to target a specific member base for individual events.

Assisted fundraising manager in processing donations received in the mail.

4/04 - 2/06 University of California, Los Angeles Los Angeles, CA

Patient Records Abstractor III

Primary responsibilities included scanning of paper medical records to convert them into electronic medical records and performing quality assurance of the data entry.

Acted as a liaison with management evaluating the system and giving input into ways to streamline and be more efficient.

Trained new employees and gave input during the hiring process.

Created an SOP to ensure all employees were doing the same process.

2/04 – 4/04 Star Staffing Personnel, Inc. – University of California, Los Angeles – Financial Systems, Wilshire Center

Administrative Assistant:

Facilitated in the maintenance of WPS, a UCLA attendance tracking database.

Gave access to new hires and performed the initial troubleshooting with employees having a problem logging into the system.

Responsible for distributing weekly payroll reports generated from Mainframe system. Provided administrative support as needed.

8/03 – 1/04 Unocal Federal Credit Union El Segundo, CA

Member Services Representative: Performed teller transactions: opening accounts, closing accounts, processing check distribution requests, VISA payments, loan payments, deposits, withdrawals, traveler’s checks, cashier checks, maintaining a cash drawer and maintaining member files.

5/01 – 5/03 Relocated to California, then postponed relocation and went back home to care for father while ill.

5/00 – 5/01 CDC IXIS Asset Management Services Boston, MA

Administrative Assistant: Provided full administrative support to the EVP/General Counsel of the Legal/Compliance department and part-time support to the SVP/Treasurer of Mutual Funds.

Full coordination of quarterly board meetings.

Facilitated General Counsel in preparation of PowerPoint presentations for Executive Committee Meetings, Audit Committee Meetings and any other presentations.

Created a database to track investment contracts for a client and saved the company thousands of dollars in outsourcing.

Facilitated in the interviewing of administrative assistants to support the Treasurer and trained the new hire.

2/99 – 5/00 Wyeth Institute Cambridge, MA

Administrative Coordinator: Provided full administrative support to the Director of Expression Profiling Sciences and three Senior Scientists.

Facilitated in maintaining a $5M contract providing administrative support to the Director by acting as a liaison with the vendor allowing open communication to address discrepancies and work through them to resolution.

Created a database to track shipments from the vendor and facilitate in monitoring shipments for contractual compliance.

Prepared the requisition and obtained all appropriate signatures for monthly orders with vendor to maintain contractual compliance.

Produced reports to assess monetary credits due to Wyeth in accordance with the contractual agreement.

4/95 – 2/99 Fleet Boston Bank (Now Bank of America) Boston, MA

Sr. Administrative Assistant (Promotion): Full administrative support for various Senior Vice Presidents providing assistance in executive recruitment scheduling interviews and calendar maintenance.

Prepared and tracked of job proposals, offer letters and acceptance letters.

Using PeopleSoft researched salaries and grade level for prospective new hires comparing them to others in the organization of

Administrative Assistant: Provided full administrative support to various Senior Vice Presidents and Vice Presidents in the Compliance department as well as providing back-up support for the Director, created Excel spreadsheets and PowerPoint presentations for board meetings.

EDUCATION

1/90 – 6/91 Executive Secretarial Roxbury Community College Roxbury, MA

6/91 – 12/92 Executive Secretarial Newbury College Boston, MA

1/93 – 3/97 Electronic Engineering Wentworth Institute of Technology Boston, MA

2/10 – 5/12 Business Administration Cerritos College (Online) Cerritos, CA

CERTIFICATES

2011 UCLA Level 1 Supervisory Certificate

SKILLS:

Typing 65+ wpm, Word, Excel, PowerPoint, Access, Publisher, Outlook, Adobe Photoshop, Adobe Indesign CS4, Alpha and Numeric data entry, ten key by touch, and basic accounting principles

REFERENCES

Will furnish upon request

Contact this candidate