Document Controller Administrative Assistant
Resume:
JANICE TABUG
BALACANAO
Summary
An Accountant and well-qualified professional adoptive to changing
conditions. Demonstrated ability to provide leadership to an organization with a focus on revenue and product longevity where I provide my experience in variety of office task.
Skill Highlights
• Cost Reduction and Containment
• Administrative Specialist
• Managing Multiple Priorities
• Flexibility
• Time Management
• Relationship building
Experience
Accountant – December/2022 - Present
Artbeton Contracting & Trading WLL, Doha Qatar
• Prepare, supervise and maintain the accounting system (revenues, invoices, payments, receipts, statement of accounts, petty cash, purchase orders, inventory, etc.).
• Prepare and reconcile the reports of the daily cash collection, subscriber payments, self-parking etc.
• Supervise the deposits and deal with the bank where necessary.
• Support the operations in their daily cash collection and reporting system.
• Keep updated books of accounts in the system (QUICKBOOKS) and do monthly closing as per the deadlines.
• Check and authorize the invoices, PO, payments etc.
• Assist and support in quarterly revenue audits and for yearly financial audits.
• Manage the cash flows / follow up the receivables / make arrangement for payments.
• Suggests new practices to improve the audit and control of revenue generation.
Accountant – February/2020 – November/2022
Uniquip-Hoelscher WLL, Doha Qatar
• Managing the company’s accounts payable and receivable
• Reviewing and reconciling accounts, processing payment to external partners and maintaing updated records of invoices and receipts.
• Process bank deposits and reconcile bank financial statements.
• Prepare, send and store invoices
• Assist in budget preparation and expense management activities for assigned accounts.
• Prepare management reports / revenue trend reports (monthly / yearly), budget, forecast, monthly financial statement, bank reconciliation, IFRS pack, etc.
Contact
Address:
Al Muntazah, Doha, Qatar
Phone:
Email:
******.*********@*****.***
Personal Data
Age: 36
Nationality: Filipino
Civil Status: Single
Visa Status: Work Permit with
NOC – Available to join
immediately
Education
Bachelor of Science in
Commerce Major in Financial
Management – University of
Saint Louis of Tuguegarao,
Tuguegarao City, Cagayan,
Philippines – 2001 to 2005
JANICE TABUG
BALACANAO
Contact
Address:
Al Muntazah, Doha, Qatar
Phone:
Email:
******.*********@*****.***
Certifications
Document Controller – Certificate
of Completion - Philippine
Integrated Institute, Doha, Qatar –
June 2019
Procurement – Certificate of
Completion - Philippine Integrated
Institute, Doha, Qatar – January
2019
Essentials of Human Resource
Management – Certificate of
Completion
Excellence Training Center,
Doha, Qatar – January 2018
• Assist in auditing activities by providing necessary information and preparing requested documentations
• Contact clients and send reminders to ensure timely payments
• Update internal accounting database (TALLY) and spreadsheet
• Prepare reports of payrolls on monthly and fortnightly basis.
• Record and maintain LC payments / receivables to the accounting system
Administrative and Commercial Assistant - May/2017 to January/2020 TAWRID Qatar WLL, Industrial Area, Doha, Qatar
• Reports functionally to General Manager and acts as secretary.
• Create and process new leases as well as lease renewals and additions, such as vehicle rentals, renewals of vehicle registrations and fire and protection insurance renewals.
• Reinforce management and other staff to ensure compliance with applicable state and local laws.
• Maintain resident and other office files while practicing company-wide file retention policies and update company personnel records and documentation
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
• Prepare, manage and store paperwork for HR policies and procedures and organize and manage new employee orientation, on-boarding, and training programs
• Sustaining the safeguarding documentation, metrics, training records, documents, client service accounts, and process confirmation.
• Coordinate activities involved with procuring goods, and services such as critical components, equipment, parts and supplies with consideration to price and delivery.
• Resolve problems that are related to transportation and logistics systems
• Negotiate transport or logistics rates with suppliers and customers so as to improve the supply chain
• Analyze areas of corporate logistics so as to find out the most cost- effective means or method of transporting supplies
• Discuss defective or unacceptable goods or services with Quality Control personnel, vendors and others to determine source of trouble and take corrective action.
• Answering to the issues related to shipment, customer satisfaction, export and import concerns, and logistic planning
• Monitor the entire process of product movement
• Track shipments across different channels.
Administrative Accountant – November 2011 – February 2017 Sehnaoui Plant DMCC – Jumeirah Lakes Towers, Dubai, UAE
• Responsible for the accounting cycle, in addition to providing support on administrative tasks. Reports directly to the General Manager and cooperates constructively with all companies and departments.
• Preparing sales invoice and upkeep of an accurate accounts filing system
JANICE TABUG
BALACANAO
Contact
Address:
Al Muntazah, Doha, Qatar
Phone:
Email:
******.*********@*****.***
Certifications
Accounting and business
management
International Training Institute,
Dubai, UAE – March 2013
Business Personality
Development
Nadia Training Institute, DUBAI,
UAE – March 2009
• Preparation and input of month end journal vouchers
• Debtor and creditor reconciliations
• Preparation for financial accounts, including budget and cash flow
• Proactively identifying business improvement opportunities
• Fixed asset accounting, reconciliation and depreciation journals
• Preparation of bi-weekly invoice and expenses claim payment runs
• Responsible for overall office administration and facility logistics
• Develop, influence, and implement office policies and procedures
• Perform general administrative duties such as offer preparation, ordering supplies, travel arrangement, exhibitions preparation. Accounts Executive / Accounts Assistant - April 2007 – October 2011 Pampa Industries (inter) Corp – Jebel Ali Free Zone Authority, Dubai, UAE
• Responsible for performing routine entry level work in maintaining, analyzing and reporting financial information
• Set-up billing sales order document based on the payment terms and schedules defined in the customer contract
• Provide analysis of various accounts and reconciliation within established time frames, calculates and prepares reimbursement billings and tracks receivables.
• Preparation of journal entries, claims and other accounting records, organizing own work, setting priorities and meeting critical deadlines.
• Determines payroll requirements; maintains payroll data; prepares and process monthly payrolls coordinates and remit payments for 150 employee benefits
• Processing online application for visa for the new employee and cancelled employee at Dubai Trade for Jebel Ali Free Zone portal. Administrative Assistant / November 2005 - February 2007 Skies Merchandise - Manila Philippines
• Assist accountant with reconciliation of statements and review financial records for accuracy
• Prepares documentation for payment and responsible for accounts payable.
• Render quarterly and annual financial reports to the management of the organization
• Prepares internal financial reimbursement, direct payment vouchers and travel reimbursements.
• Performs timekeeping and payroll distribution function while maintaining employee information.
Contact this candidate