TINA SPARKS

New Albany, OH 614-***-**** adrvp6@r.postjobfree.com Linkedin.com/in/tina-sparks-cwca-14583499 EXECUTIVE ADMINISTRATIVE ASSISTANT

Resourceful, goal-focused executive assistant with 15+ years of experience and success providing thorough and skillful administrative support to senior executives, directors, and managers. Proven ability to streamline operations while maintaining projects to completion. Effectively manages and prioritizes multiple projects while keeping with strict timelines. Excellent organizational and time management skills. Works collaboratively with diverse, cross-functional teams with strong communication, adaptability, and problem-solving skills with an excellent work ethic.

Successful background includes office administration, public relations, prioritizing/completing projects, and coordinating special events. Confidently interface with clients and colleagues across all organizational levels.

Command exemplary independent, self-motivated, resourceful, creative, and organized aptitudes, with excellent research and writing skills. Able to quickly learn new processes and thrive in challenging work environment. CORE SKILLS

--- Project Management --- Expense/Budget Reporting --- Complex Travel Planning

--- Strategic Planning --- Vendor Relations --- Operational Streamlining

--- Client Relations --- Document Production --- Process Improvements

--- Event/Meeting Planning --- Multi Calendar Management --- Microsoft Office PROFESSIONAL EXPERIENCE

MESSER CONSTRUCTION MAY 2021 – NOV 2021

Administrative Services Manager

Collaborate with the Administrative Services Executive to ensure a high level of administrative support and coordination is executed in the regional office.

Support regional VP, OVPs/SPEs as needed

Manage switchboard operations

Manage regional budget and process regional invoices, credit card statements and travel reimbursements

Manage building maintenance needs

Responsible for office supplies, office space, office equipment and mail distribution

Coordinate employee related transactions which include 2nd interviews, onboarding, and separations

Manage weekly craft travel reimbursements and craft & administrative allowances as needed

Manage region page on MyMesser

Regional email group management

Plan and coordinate office events (i.e., company picnic & holiday party) and regional office meetings, including the ESOP and midyear meeting

NATIONWIDE INSURANCE Executive Secretary 2014 – AUG 2020 Vice President and NF Life Sales Team 2017 – 2020 Vice President and Predictive Analytics Team 2014 – 2017 Provided high-level administrative and clerical support and played a key role in facilitating successful workflow through organizing and constructing documents and agendas, managing day-to-day office operations.

Served as subject matter expert of the NF Life Sales Team and coordinated workday activities for VP and DVPs. TINA SPARKS 614-***-**** adrvp6@r.postjobfree.com Page 2

Coordinated complex calendars and schedules for VP and DVP's and arranged meetings for other associates. Created critical travel folder/itinerary and travel information for calendars, arranged travel accommodations, and finalized expense reports.

Managed and processed onboarding paperwork for new hires including workspace, equipment, software, phone, and system access.

Classified/distributed incoming mail and packages; coordinated and tracked FedEx and office supplies; reduced spending on supplies by 42% in 2015 through reorganization and improved distribution of supplies.

Planned and coordinated meetings logistics including venue, catering, and equipment setup for NF Life Sales Team; systematized various technical arrangements for VP and DVPs.

Coordinated and organized payment submission forms for invoices and submitted to NF Sales Expense Team with required documentation.

Took initiative to handle last-minute large book order to send to the national sales meeting in Orlando, taking personal responsibility for this project with librarian and event planner out on vacation.

Organized the first CI&A Book Club event and successfully created opportunity for the subsequent involvement.

Streamlined manager’s calendar organization by reducing all 1-hour meetings to 45 minutes, blocking calendar from all-access to prevent at-will scheduling, and schedule blocked time to allow for important meeting requests. ABBOTT NUTRITION Secretary III 2004 – 2013

Delivered administrative support to 2 directors and 8 brand managers in the Pediatric Brand Marketing Department, including preparing and formatting documents, agendas, and reports, coordinating individual and team calendars, answering and directing incoming calls and coordinating and tracking supply inventory.

Created financial project numbers in the Project Request Approval Process system (PRAP), produced PO requisitions, and processed all invoices in EPAS.

Introduced procedure to maintain database/log to track invoices and PO requisitions; created PO status report to update team on weekly approval status, which significantly decreased processing time from 8 to 3 weeks.

Resolved invoices and issues with monthly A/P reports, resulting in reduction of error notification time and decrease in processing time, allowing quicker invoice payments.

Created Monthly Accrual Report and Year End Accrual Report, forwarded to brand managers and finance team at month-end; assumed critical role to train new pediatric administrative assistants in Concur and Abbott's PRAP/EPAS systems.

Secured regulatory compliance; obtained OEC numbers to place orders in CSO Internal Gratis database for requests.

Independently launched process improvement for creating/managing project folders for Pediatric Marketing Department, including a checklist and new filing system; educated associates on procedure and performed spot checks on increasing compliance rates.

ELFORD, INC. Administrative Assistant/Marketing Assistant 2001 – 2004 Provided primary administrative support to Senior Chairman, Director of Marketing and Business Development/Preconstruction and the Client Development Manager.

Produced documents and other collateral materials for proposals, presentations, and marketing purposes; coordinated all facets and completed proposals in efficient manner.

Maintained accurate records in Commence, Excel and Access database systems, including mailing lists for direct mail campaigns; coordinated and planned internal and external meetings; managed and coordinated travel arrangements.

Maintained corporate log sponsorships and Elford Caring and Sharing Program (season ticket holder for Nationwide Arena and Schottenstein Center sporting events); managed corporate ticket requests and disbursal; created calendar of events.

Managed and retained inventory and biannual disbursal to employees of the “Elford Pride” clothing fulfillment program; ordered and tracked promotional items for client events and trade shows. TINA SPARKS 614-***-**** adrvp6@r.postjobfree.com Page 3 EDUCATION

The Ohio State University, Columbus, Ohio / Course work in Computer Science Proficient in WordPerfect 6.1, Microsoft Office 97, 2000 & 2003, Lotus Notes, Outlook, GroupWise and ACT software Trained in Abbott’s EPAS and PRAP systems

Extensively trained in Abbott’s CSO Internal Gratis Database. Completed internal courses in Insurance, Marketing, Brand Management and Marketing Research & Analytics (2014) Completed Conflict Management Course (2014)

Completed Decision Making and Situational Self Leadership workshops (2011)

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