Alicia Milburn

**** ********* ****

Dallas, Texas 75287

972-***-**** (C), adrvg8@r.postjobfree.com

Executive Administrative support professional recognized for taking a leadership role in support of top c-level management for over 20 years. A proven and verifiable record for utilizing strong technical and interpersonal skills to enhance organizational efficiencies and profits. Work Experience:

April '16 – September '17 (Laid-Off)

RSR Corporation / Environmental Health & Safety Assistant

· Assisted Vice President with daily tasks

· Made Travel arrangements for VP, EHS Managers and employees at the smelters.

· Prepared and processed expense report for 5 people in Concur Prepared Purchase Request for PO to be assigned to them in SAP Software

· Create EHS Request and updated all SDS's (Safety Data Sheets) for all the smelters an non-smelters in SDSPro

· Kept up with all the files for each smelter and non-smelter. Electronic and paper versions

· Kept up with all the R2 Desk Audit Packets per smelter. This is all of our licenses and certificates that I would send to our suppliers.

· Helped answering phones when receptionist was doing mail runs. (all admins turns)

· Helped out in the accounting department on special projects and large projects in the SAP System.

· Did quarterly Board Meeting minutes and Board Presentation done in PowerPoint and word

· Order Department office supplies

· Created new document templates for the SharePoint Site.

· Collected monthly Blood Leads from AS400 and created reports for all smelters and non- smelters

· Made charts and reports with the blood-lead results in Excel and PowerPoint June ’14 – September ‘15

CARCON Industries/STL Engineers - Executive/Personal Assistant & Marketing Director to CEO

· Weekly Timesheets, Bi-Weekly Payroll, reconcile American Express, Gas Card, & cell phone bill

· Prepare Invoices to be paid or to be sent out to client for payment

· Assist President /CEO, 2 Civil Engineers, and 1 Director of Operations

· Create SOQ’s, RFP’s & RFQ’s Proposals for as many as 7 proposals at one time

· PowerPoint Presentations, Word Documents, Spreadsheets to keep up with numerous projects

· Personal Assistant duties on call 24/7

July ’12 – Feb ‘14

Woodbridge Home Exteriors - PR Executive Assistant/ HR Assistant

· Posting and Phone Interviewing applicants for Texas, Kansas and Oklahoma

· Support the PR Manager on any tasks he needs

· Run reports daily, bi-weekly and monthly for the PR Manager

· Keep up with all trade shows, including the invoices and getting materials sent to the location

· PR Payroll TX – KS, Distributed paycheck stubs to managers

· New hire packets, tracking of attendance, PTO, Sick, Vacation requests, and Expense Reports

· Medical, Disability & Life Insurance for New hires (after 3 months to 6 months), COBRA Notifications to Broker and Blue Cross Blue Shield, Status changes

· Unemployment responses – Claims to Texas Workforce & Kansas Unemployment

· Employee Handbook – Updating and giving to new employees

· Terminated employees, separation paperwork

Aug. ’11 – May '12

Advantage Claims Recovery Group, Inc. - Sales Executive Assistant

· Assisting President’s on managing his day to day activities

· Scheduling meetings, interviews, travel and any ad hock jobs and assist 4 to 6 Sales Reps.

· Expense reports, Travel, Car rental, Hotel, E-mail blast, Mailings

· Trade Show preparation, which consist of sending promotional items to shows, travel, and

· Input trade show attendee’s information into ACT and follow-up with e-mail blast, mail or call

· Bi-Weekly commissions and payroll for 40 people, using ADP, doing weekly, monthly and quarterly reports

· Webinar/Presentations for CEO of company

· Keep PMB’s updated with renewals and money in accounts. Looking up and getting new PMB’s set-up for new clients

· Send and scan and keep track of all new client packets

· Add/delete and keep ACT Database clean and updated Jul. ‘07 - Aug ‘11

Marketing Assistant/Executive Assistant for three different companies on contract basis

· Creating marketing ideas to promote new promotions

· Put together all materials for all trade show Domestic and international

· Assisted the Executive Assistant with any legal mailings and help with the Accounting Department.

· Day to day running of the office, ordering office supplies, distribution of mail, answering phones

· Balancing petty cash, Monthly, weekly and daily reports

· Setting up meeting and conventions

· Entering time sheets, and invoices into Peachtree

· Assisted two (2) Principal Brokers and one (1) Director, day-to-day business and bids, proposals

· Helping estimators, creating proposals, letters, lease documents on a daily basis

· Prepare documents in Photoshop, Google Earth and REApps

· Creating fliers and putting them into Co-Star

2001 – Jul. ‘07

Brink’s Home Security - Executive Assistant/Home Technologies

· Assisting the Vice President of Home Technologies

· Developing and creating reports daily & monthly

· End of year budgeting in excel with formulas, macros for up to 15 markets and total department

· Running Reports in MasterMind and exporting them into excel

· Scheduling Meetings (in/out of town), updating calendar, travel arrangements and yearly conferences for about 250 people

· Typing Monthly Managers Reports and letters to customers regarding the company

· Help with spreadsheet in other departments for Inspection Sales when needed

· Creating and preparing presentations for meetings and conferences. Oversee all department needs and support the Vice President, Senior Manager National Accounts, Manager National

· Accounts, two Senior Managers Field Operations and 19 Sales Reps

· Preparing for trade shows approximately 6 to 7 a year

· Running Reports in Master Mind and exporting in excel for reporting purposes

· Scheduling Meetings, updating calendar, travel arrangements and conferences for 250 people 2000– 2001

Dr. Pepper/Seven Up - Executive Assistant

· Assisting Vice President of IBC Root Beer, Vice President, Director, and Accounting Manager

· Creating and pulling reports on a daily, weekly and monthly basis

· Interviewed and trained new hires

· Typing of monthly manager’s reports, presentations for meetings and conferences

· Travel, calendars, misc. correspondence

1998 - 2000

Pillsbury – Addison - Executive Assistant/Office Manager/HR Assistant

· Assisting Vice President of the Central Region

· Track and monitor employee’s time, compile bi-weekly payroll

· Develop and generate daily, weekly and monthly reporting in excel

· Interviewing and conducting orientations of new employees.

· Oversee general office need

· Prepare presentations for meeting and conferences in and out of town (Approx. 250 people)

· Updates and schedule Vice Presidents calendar.

1990- 1998

E & J Gallo Winery - Recruiting Administrative Assistant/Corporate, Southern Division, Military Division Administrative Assistant

· Assisting an Assistant Regional Manager, Division Manager & Director of Training & Recruiting, and approximately 16 National Account/6 Field Marketing/Area Managers and 15 Domestic and International Managers

· Typing about 80-100 letters a month along with typing forms, tracking reports, creating presentations, generating reports in excel, scheduling travel/seminars for applicants and staff

· Creating special events and holiday presentations, chain category analysis presentations

· Compiling, generating and distribution of weekly and monthly sales reports; and ad and pricing recaps for the Chain Division

· Paying bills bi-weekly, ordering office supplies, and equipment i.e. copiers, postage machines Skills:

· Microsoft Word (Prove It Test-96%)

· Microsoft Excel (Prove It Test - 100%)

· Microsoft PowerPoint (Prove It Test - 97%)

· Typing: 60 WPM

· AS400

· SharePoint

· SDSPro

· Concur

· 10 Key by Touch

· Photoshop, Adobe Reader/Writer

· Google Earth

· QuickBooks & Peachtree (intermediate)

REFERENCES

Rhonda Nowlin – RSR Corporation – 214-***-****

Arlinda Lampton – RSR Corporation - 214-***-****

Ryan Bass – Personal Friend - 972-***-****

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