Data Entry Front Desk
Resume:
Reyna Hernandez
Spring, Tx ***89
*****.***********.**@*****.***
Objective
To secure a position where I can serve as an important part of a team and ease office administration, clerical and data entry needs in a way that will improve efficiency and performance within the organization with opportunities for growth from the comfort of my own home.
Experience
Office Administrator / Data Entry / Remotely
November 4, 2021 – July 2022 Coldfire Manufacturing
Calculate timesheets for payroll-submit to bookkeeping
Send Invoice, statements and proof of delivery as well as packing lists to customers & enter all pertinent information into the google sheets excel in the Coldfire Google Drive
Update the google drive for collection email activity and approved updates for payments as well as updating the drive with invoices
Collect all invoices, receipts and other pertinent materials, copy, scan and organize into google drive proper folders for Accounts Payable – Assure all items have management approval prior to upload/download
Assemble input and scribe minutes of pertinent meetings
Organize calendar and meetings
Coordinate Spec Book for Products with aid and direction from QC
Coordinate Maintenance Book with Maintenance and Management
Coordinate and Publish Maintenance & QC Inspection schedule
New Account Initiation
Sample coordination
Office Supply Ordering
Homemaker
April 2014 – November 2021
Recruiter / License Admin/ HR Specialist
February 2005-April 2014 ABM Janitorial/Security Services Houston, Tx
Work with recruiting team members to develop, implement and execute strategy for multiple requisition
Work with onboarding team to ensure New Hire processing is completed
Maintain relationships with candidates, which includes supplying information on our company, our hiring process and helping to decide area of interest within the company.
Supply prompt and responsive follow up to both candidates and hiring teams
Facilitate interview and hiring discussions with interviews and hiring managers
Responsible for the renewals, updates, duplicates and new license applications for Houston, Austin, San Antonio and Corpus Christi and Louisiana
Ensure that all paperwork being sent to TXDPS or LSBPSE has all required signatures, fingerprint cards are filled out properly
Make file folders for each new hire, print out label and properly file folder
Answer phone calls from employees and place calls to the state board about any questions or issues.
Assist with HR interviews, and placement for new applicants
Conduct background checks and ensure proper court papers are provided to TXDPS or LSBPSE if applicable
Relief of receptionist for any breaks and substitute receptionist when she/he is not available. Aid front desk when extra help is needed
Create spreadsheets and other urgent letters being mailed out to employees or to the TXDPS or LSBPSE
Aid in our BSOAS Training Program, such as ensuring all required signatures, dates, initials and grade Level 2 Exam
Advice supervisors, managers, and S/O when security license is ready for pickup and help with the process of issuing the license
HR Receptionist
Responsible for answering multiple lines and helping every call to the best of my ability.
Help our daily applicants with the completion of application and ensure the proper window screening
Run background check and state licensing status for every applicant
Help other visitors to our building with what they need
Responsible for entering code out applicants and scoring ERI on every applicant.
Help with anything needed during orientation class
Responsible for making new folders for our new hires and follow the proper procedures to ensure every employee is added into our payroll system
Enter daily applicants and weekly new hires into our database
File employees’ paperwork and folders
Aid with making ABM badges for employees and the handing out of board cards
Responsible for insuring proper completion of I-9 Forms and EEO Forms
Aid with stop payment forms, address change forms, discrepancy forms and direct deposit forms
Help with uniform close out when uniform clerk is not available.
Garnishment Clerk
Enter proper dollar amount or percentage for child support, uniform, pagers, bankruptcy, student loans and IRS Levy deductions
Respond to employment verification phone calls, faxes and mail
Answer multiple phone calls from employees, and other agencies
Responsible for the filing of every employee with deductions and keep up with updating their status
Review every green bar payroll report for every pay period to ensure the balancing of all deductions
Print out spreadsheets for every agency whom the deductions will need to go to and attach a copy of it to every single check.
Make copies of every check ready to be mailed out with spreadsheet and make sure to stamp with mail out date.
Relieve front desk for lunch break.
Payroll Clerk
Process Direct Deposits for our employees.
Handle stop payments and reissue of checks, investigate fraudulent check cashing, reversals on direct deposits and conduct quality control on journal entries for accuracy.
Complete AP check request for outdated, mutilated and lost payroll checks.
Complete and receive confirmations on cashed or non-cashed payroll checks.
Aid with filing of salary employee’s timesheets, commission slips and bonus slips.
Enter employee counts for our south-central employees as well as for our south east employees monthly.
Back up for running our check process and distributing them to the proper branches.
Responsible for our regional office overnight mail and packages and ordering our federal express and lone star supplies.
Receptionist backup responsible for aiding our incoming calls.
Accounts Payable File Clerk
Maintain accounting AP files, including PO’s and vendor files.
Responsible for relieving our receptionist.
Responsible for the mailing out of company checks, having certain checks signed, keeping track of all check’s backup and the making new folders for new AP accounts.
Aid in mailroom distribution.
Night clerk Responsible for ---
the hiring of our Houston janitorial employees and aiding our Spanish speaking applicants on completing new hire paperwork.
Maintaining and reviewing payroll timesheets for 9 buildings for every pay period.
Distributing checks to the proper buildings on every pay day.
Answer multi-phone lines
Assist Project Managers.
Filing of employee's timesheets.
Belt Line
2003-2004 Tyson Foods Portland, ME
Fill varieties of ham and pepperoni in pouches as they run through the belt lines at a fast pace.
Placing labels on sealed packages
Placing packages in proper boxes ready for distribution.
Keeping track of how many boxes are to be distributed to certain companies around the U.S. and printing out completed task for every order needed for the day.
Cleaning out our area of distribution on daily basis
Education
1997-2000
Aldine Senior High School
Graduate
Skills
Bilingual in reading, writing and speaking English and Spanish
Multi-task in a fast pace environment
Filing experience
Teamwork experience
Recruiting and Screening interview
Supports workplace diversity
Professionalism and organization
Contact this candidate