Office Administrator
Resume:
CURRICULUM VITAE OF PHILLEMON KHOZA
Tel: +** (0-65-826-****
Fax: +27 (0-86-689-****
Email: adru5n@r.postjobfree.com
PLEASE TREAT AS CONFIDENTIAL
PERSONAL DETAILS
FULL NAMES: Phillemon Vusumuzi Khoza (Phil)
LOCATION: Pretoria, Gauteng
ID NUMBER: 870-***-**** 085
EE PROFILE: African Male
LANGUAGE PROFICIENCY: English, Afrikaans, Zulu, Pedi DRIVER’S LICENSE: Code 10
NOTICE PERIOD: Negotiable
EDUCATION, TRAINING AND DEVELOPMENT BACKGROUND
ACADEMIC QUALIFICATIONS
INSTITUTION QUALIFICATION YEAR OBTAINED
Kopanang High School Grade 12 2007
Tshwane University of Technology National Diploma: Office Management & Technology
2013
Tshwane University of Technology B-Tech: Business Management and Information Services
On hold
CAREER SUMMARY
EMPLOYER POSITION DURATION
Construction Industry Development Board Data Capture 1 Year Construction Industry Development Board Office Admin 3 Months PNP Prime Services Foreign Exchange Trader 5 years Forward with Future Trading Enterprise Office Admin 1 Year Tshwane University of Technology Procurement Administrator 4 Years Tshwane University of Technology Receptionist (Student Assistant) 1 Year EMPLOYER: Construction Industry and Development Board (CIDB) POSITION: Data Capture
DATES OF SERVICE: November 2020- October 2021
RESPONSIBILITIES:
Assess and process registrations and applications.
Validate and submit documents.
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Adherence to assessment compliance.
Performing system check on new and existing applicant.
Making copy of payment if cash of EFT and write company number and CRS number on the copy of payment.
Scan copy of payment to email and file and then file in shed drive and save with CRS number.
Call contractor or return file if there is non-compliance.
Follow-ups on non-compliance issues identified.
Send file to BA from the non-compliance list if documents have not been received within 30 days.
Email spreadsheet to BA on a daily basis.
REASON FOR LEAVING: Contract ended
EMPLOYER: Construction Industry and Development Board (CIDB) POSITION: Office Admin
DATES OF SERVICE: July 2020-September 2020
RESPONSIBILITIES:
Logging IT issues and follow ups.
Maintain and update CRM systems.
Call contractor or return file if there is non-compliance.
Follow-ups on non-compliance issues identified.
Manage general telephonic and emails queries.
Interact with contractors and suppliers.
Filling of contractor’s information.
Email spreadsheet to BA on a daily basis.
REASON FOR LEAVING: Contract Extended to Data Capture position. EMPLOYER: PNP Prime Services
POSITION: Foreign Exchange Trader
DATES OF SERVICE: January 2018 to date
RESPONSIBILITIES:
Oversee and maintains the organization’s foreign currency market position.
Execute foreign currency transactions for clients.
Establish local exchange rates for retail customers based on market fluctuations; communicates rates to and directs other staff accordingly.
Advise international clients on foreign markets and fluctuations.
Maintain current knowledge and close following of major commodity markets including crude oil, petroleum and natural gas products, and precious metals.
Recommend products based on international currency and commodity markets.
Perform other related duties as assigned.
CAREER HISTORY
EMPLOYER: Forward with Future Trading Enterprise
POSITION: Office Admin
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DATES OF SERVICE: January 2015 – December 2015
RESPONSIBILITIES:
Supervision of staff, minutes writing and distribution.
Coordination and promotion of decisions.
Memorandum and report writings.
Office administration and support duties.
Dealing with supply chain management matters including tendering items, and management of information flow.
Drafting of specific documents.
Dealing with catering and travelling arrangements, liaison with other stakeholders, departments and making follow-ups on decision taken during meetings.
REASON FOR LEAVING: Contract ended
EMPLOYER: Tshwane University of Technology
POSITION: Procurement Administrator
DATES OF SERVICE: July 2011 – December 2014
RESPONSIBILITIES:
Financial:
Identify, negotiate and implement order forms and framework agreements which result inefficiencies in line with financial and forecasting requirements.
Identifying the different types of business transactions associated with buying and selling.
Maintain accurate auditable records of all procurement process which result in high process compliance.
Issue cash payment receipts to students and other stakeholders.
Balancing of ledgers and master orders for the FO.
Managing and filling of cash receipts and payments.
Recording and processing cash transactions.
Record petty cash payments and receipts.
Reconcile cash on hand with petty cash records.
Stakeholder:
Plan and engage with practical lecturers to understand orders specifications and with suppliers to develop a profile of delivery and capability which results in effective market engagement.
Ensuring costing of stock, functions is done timely and accurately on daily basis.
Minutes writing, distribution, co-ordinate and promotion of decision making.
Memorandum and report writings.
Office Administration and support duties.
To report and where possible, take action about customer complaints and compliments.
Management of information flow.
Stock management in SAGE and MIS.
General asset allocation, return forms and recons.
Allocating asset numbers to assets.
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Dealing with catering and travelling arrangements.
Liaison with other stakeholders and departments, making follow-ups on decision taken during the meeting.
Technical purchaser for equipment and ingredients.
Ensuring purchasing is conducted in accordance with the Procurement and TUT policy.
Research offers and quotations.
Procurement, administration, adjudication, recommendation and evaluation and evaluation of suppliers.
Manage all financial documents for the financial officer.
Preparing master orders.
Secretarial function for the department.
Diary management, Coordinate expenses claims for department and submit for payment.
Update pricing policies on the system.
Display notices and send out sms as well as emails requested.
Managing of ITS, logging off job cards, asset registry, preparing of presentation slides for functions and classes, and any other related duties that the Lectures and HOD may assign from time to time. REASON FOR LEAVING: Contract ended
EMPLOYER: Tshwane University of Technology
POSITION: Receptionist (Student Assistant)
DATES OF SERVICE: January 2011 – 2011 July.
RESPONSIBILITIES:
Providing administrative support to the department staff and students acting as the first line of communication between students and the department.
Liaising with postgraduate students, printing of progress report. Scanning of documents for record keeping.
Helping with registration, screening of first time applications, and communicating problem clearly to students.
Assisting with organizing workshops and student class representative meetings.
Logging of job cards to the technical service or helpdesk.
Delivery of internal documents to various departments of the University.
Rendering of general receptionist, office services and secretarial functions.
Providing of stationery and office equipment.
Assisting lecturers with technical problems and integration of office tools. REASON FOR LEAVING: Career progression
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References / Testimonial
Name or person:
Designation:
Company:
Contact telephone numbers:
Email:
Mrs. Annah Modiba
Supervisor
CIDB
adru5n@r.postjobfree.com
Name or person:
Designation:
Company:
Contact telephone numbers:
Email:
Mr. Sean Mnguni
Fundamental Analyzer
PNP Prime Servicess
adru5n@r.postjobfree.com
Name or person:
Designation:
Company:
Contact telephone numbers:
Email:
Mrs. Mlotywa
Director
Forward with Future Trading Enterprise
adru5n@r.postjobfree.com
Name or person:
Designation:
Company:
Contact telephone numbers:
Email:
Mrs. Ida Mgole
Senior Lecturer and Supervisor
Tshwane University of Technology
adru5n@r.postjobfree.com
Name or person:
Designation:
Company:
Contact telephone numbers:
Email:
Dr. Shai
Senior Lecturer
Tshwane University of Technology
adru5n@r.postjobfree.com
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