Manager Assistant Administrative
Resume:
MELANIE ALCOSER
SAN ANTONIO, TX 78261
*******.*******@*****.***
PERSONAL PROFILE
Dedicated Administrative Assistant with 33 years of experience with Inventory Control, Construction Project Management Assistant, Accounts Payable, Accounts Receivables and Military Service.
EXPERIENCE
4/2018 – Current
DEA SPECIALTIES CO
PROJECT MANAGER ASSISTANT
Assist four Project Managers, VP of Operations and President.
Assemble and prepare preconstruction documents, site specific safety manuals, submittals, request bonds, Start the enrollment process for ROCIP/OCIP, request COI’s. Prepare closeouts.
Make hotel reservations for installers
Reconcile company credit card statement, code, and process into accounting system
Match incoming invoices to purchase orders
Maintain and update subcontractor prequalification’s. Process sub-contractors credit applications.
Order office and copier supplies. Open and distribute incoming mail. Responsible for shipping and receiving packages. Process new hire applications, including background checks and drug testing
Entering new projects into Sage Accounting System and preparing new folders.
Maintain OSHA logs & OSHA certificates for installers. Maintain EMR rating.
Process over the counter sales. Greet all customers and answer incoming calls.
1/2017 – 1/2018
HAWTHORNE CONSTRUCTION
PROJECT MANAGER ASSISTANT
Coordinate weekly office meetings, offsite construction meetings, prepare meeting minutes and distribute them to all required parties.
Managed all calendar tracking, prioritizing Project Manager’s daily To Do List.
Prepared plans and required forms for permit and submitted plans to the city within 5 days
Responsible for monitoring subcontractors permits and inspections.
Coordinated with Superintendents to schedule inspections as needed to support all projects.
Reviewed new plans, ordered specialty items and materials, requested bid proposals, and filed them according to job file with contract deadline.
Notified Project Manager of any sub or owner driven requests for change orders
Attended walk throughs, following up with completed walk through lists for final sign off
3/2010 – 1/2017
COMMUNITY BIBLE CHURCH
ADMINISTRATIVE ASSISTANT II
Assist Director of Security and Security Supervisor with assorted security issues
Running background checks, monitoring results, preparing written communications to supervisors detailing the results. Maintain a constant liaison with other department heads requesting background inquiries.
Maintain employee records to Federal and State Security Bureau standards. Attend all new hire employee orientations and prepare security ID badges for all new hires. Develop and distribute scheduling for weekend security volunteers. Handle all lost & found calls and emails and attempt to locate property and notify the persons. Assist the Facilities Manager with check requests for the facilities bills and invoices due monthly.
8/2005 -1/2011
C & C ALCOSER TRUCKING
OFFICE MANAGER
Perform advanced confidential administrative duties, coordinate meetings, conference calls, calendar tracking and prioritize assignments and tasks for owner. Assists in management of daily activities, liaison between owner, high level clients, and personnel. Compose correspondence, presentations, reports and maintain personnel files. Track company equipment, vehicle licenses, inspections and registrations remaining in compliance with TXDOT. Process payroll, certified payroll, bills, invoices, equipment leases. Renew business certifications. Prepare tax forms. Perform various tasks and projects to reflect the urgency and priority of the needs of the business and owner.
9/1994 – 7/2005
AMERISOURCEBERGEN DRUG COMPANY
INVENTORY MANAGER
Assist and provide administrative support to directors and staff. Coordinate meetings and conference call with senior management. Manage calendar tracking, travel and lodging arrangements, order office supplies, and maintain inventory of stockroom. Responsible for cycle counting and inventory on a quarterly basis. Research and documented variances, handling over 30K products quarterly. Supervised associates to expedite and process customer returns/credits within a 24hr period. Conduct daily verification of manufacturing packing slips totaling over $2M. Investigate any variances between A/P and manufactures invoices, providing resolution within a 30-day billing cycle. Back-up and support customer service department as the liaison with military officers providing specified products for military deployment and highly secured missions.
3/1987 – 9/1992
U.S ARMY
CONTRACTING CLERK
Involved in purchasing duties of goods and services assigned overseas in a hostile environment, level of accuracy was consistently excellent relative to administratively purifying excessive 3-year backlog to an optimum 60 da average. Responsible for stocking and receiving medical supplies. Sole point of contact to fulfill orders for Brooke Army Medical Center with 98% accuracy.
QUALIFICATION
Excellent problem solving and customer service skills
Dependable, hardworking, and self-motivated
Superior analytical and organizational skills.
Team Player, fast learner, multitasker
Excellent time management skills and the ability to prioritize work, professional composure.
Knowledge of office management systems, equipment, and procedures
Proficiency in MS Office, Adobe
Knowledge of Sage Accounting, LCP tracker, Quick Books, AS400
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