JANET W. BUTLER

ST. LOUIS, MO *****

adrtbc@r.postjobfree.com 314-***-****

SUMMARY

Administrative assistant with 10+ years of experience in administrative support, office management, and sales, that thrives in an environment that is demanding and fast paced. Multitasking while performing administrative office duties. Personal attributes and skills include being tenacious, striving for accuracy, accepting responsibility for results, and effectively managing time and priorities to meet deadlines. Work well with team members and always try to make work life enjoyable.

Core strengths include:

Administrative support

Sales and expense reporting

Processing invoices and billing

Travel coordination

Exceptional Communication Skills

Reconciling business accounts

Creating budget reports

Corresponding with clients

Office scheduling

Detail Oriented

PROFESSIONAL EXPERIENCE

Mercy Health, St. Louis, MO (Robert Half temp to hire position) November 2020-November 2021

Legal Admin III

■Supporting Corporate Legal Department

■Collaborating with 75+Admins throughout the ministry (corporation) to request Board & Committee minutes/packets, meeting dates and member lists on an ongoing basis, quarterly at the least.

■Updating SharePoint sites to keep all records up to date and on file for 300+ entities; Annual Reports, Articles of Incorporation, Bylaws, Operating Agreements, Tax Information including, EIN numbers, exemptions, permits, licenses, W-9, Certificates of Good Standing

■Registering all Fictitious Filings for the States of MO, IL, AR, OK & KS for the Hospitals, Clinics, Health Centers, Foundations, Pharmacy, Lab

■Entering and Uploading Confidential Physician Employment Agreements (PEA) Physician Service Agreements (PSA), amendments, addendums, termination letters, and misc. documents in Thomson Reuters Legal Tracker in a timely manner.

■Member of the Real Estate Matters meetings; often running the meeting in the absence of the assigned paralegal and updating the Excel spreadsheet with bi-weekly changes, working with outside council and real estate team.

■Intermediate to Advanced in Microsoft 365 including all applications, Word, Excel, Powerpoint and Outlook

■Maintain the Corporate Organizational Charts for the Ministry using Microsoft VISIO

■Enter EEOC Charges in Riskmaster for the Chief Litigation Officer, this is a newer responsibility

■Worked in TEAMS to assist with the documentation for two large projects that have since gone live. Dierbergs Pharmacy purchase and Quest Diagnostics sale of the labs throughout the 4 states. Both projects went smoothly and was an integral part of the team for these two epic changes.

■Team player, when a called to assist on any project I enjoy the challenge and learning opportunity

Mariner Wealth Advisors, St. Louis, MO August 2019 - March 2020

Fixed Income Associate

■Assisting with the processing of trades and morning trade reconciliation

■Working closely with traders to help facilitate execution of individual trades

■Directing advisor and client communications and request to team members

■Monitoring account cashflows

■Assisting the investment team with internal reports and account maintenance

■Taking initiative to help improve business functions and processes

■Answering phones and general clerical work for the Bond Team

■Assisting with all other business functions as needed

Terril & Company, St. Louis, MO (Company layoff) October 2017-February 2019

Office Administrator for RIA

■Reconciled client accounts monthly, pension plan activity quarterly, and prepared quarterly performance reports.

■Entered client activity into proprietary software including trade tickets, cash transaction and asset transactions.

■Corresponded with custodians, brokers and back offices regarding accounts, trades and transactions to complete requests in a prompt manner.

Citishred, St. Louis, MO (Closed St. Louis office) July 2016-June 2017

Office Manager/Sales Associate

■Executed thorough office management and completed inside and outside sales to grow the company to a 20% increase over six months of start date.

■Completed AP/AR deposits and business account reconciliation.

■Corresponded with clients to complete requests, invoicing, scheduling of drivers and routes, processing Paypal and credit card payments

■Implemented Snapcom, a VOIP phone system, scheduling software, Smart Service and Routzy to stream line scheduling.

PACE Properties, St. Louis, MO (Contract through Beacon Hills Staffing ended) January 2016-July 2016

Administrative Assistant, Commercial Property Management

Assisted two property managers with monthly budget reporting spreadsheets.

Corresponded with tenants regarding default letters, monthly invoices, lease updates, and rent escalation letters.

Prepared monthly and quarterly reports, invoices, option/termination reports, and lease expiration reports

Provided administrative support to the accounting, marketing, and leasing departments, including fulfilling receptionist duties, preparing packages to be shipped, and filing.

Militello Wealth Management, St. Louis, MO (Office moved to O’Fallon, IL) September 2014-April 2015

Office Manager/Admin Asst.

Maintained corporate checkbook, AP/AR, tracked deposits, payroll, monthly reconciliations, and state and federal taxes.

Coordinated travel arrangements, scheduled appointments, and processed expense reimbursements.

Enhanced Medical Services, Brentwood, MO (Better job opportunity) December 2013-August 2014

Office Administrator/Sales Operations

Assisted finance manager with QuickBooks; set up new customers and vendors, entry of payables, created and sent sales and service invoices, and processed credit cards.

Completed special projects including both in-house and external events and trade shows; booking hotels, flights, rentals, conference facilities and other necessary accommodations.

Performed cold calls and followed up on sales leads. Built and maintain contacts for direct marketing.

Prepared documentation and reports for Sales and Service daily/monthly in a complete, accurate and timely manner.

Ordered and managed all office/warehouse supplies, researched pricing and special order items.

Naturally Fit Yoga and Pilates Studio, Clayton, MO (Part time contract ended) October 2013-January 2014

Marketing Assistant

Assisted with answering phone calls and email inquiries. Filed paperwork and organized computer-based information.

Coordinated events and worked on projects to market business.

TLC for Kids, Inc., University City, MO January 2012-June 2013

Marketing and Personnel Manager

Developed partnerships with local businesses to secure third party business opportunities.

Coordinated closely with clients to identify their challenges and provide solutions to their childcare needs.

Served as company representative at job fairs to promote company objectives.

Screened applicant resumes and coordinated both phone and in-person interviews.

Answered and managed incoming and outgoing calls while recording accurate messages.

Organized and completed all new hire paperwork, ordering background checks, security reports and reference checks.

Completed data entry, tracked resumes and maintained and implemented an applicant tracking system.

The Foot Health Center, Edwardsville, IL July 2007-December 2011

Office Manager

Maintained all aspects of Accounting and Management using "Soft Foot" program designed for Podiatrists. Collaborated with IT to install and implement software. Hired and trained office personnel on this program.

Monitored payments, collections and accounts payables. Reconciled vendor statements and handled payment complaints or discrepancies.

Posted receipts in general ledger accounts.

Filed and addressed employee complaints in accordance with company policies and government regulations.

Ordered and maintained all office supplies, exam room and patient supplies, i.e. medical instruments, orthotic devices, surgical products, medicines, supplies necessary to maintain a top of the line podiatric office.

TECHNICAL SKILLS

Microsoft Office Suite

QuickBooks

VISIO

Salesforce

Schwab

Cisco Webex Meetings

Adobe Acrobat Pro DC

Docusign

Data Analytics

Social Media Literacy

Investor Tools

Concur Expense

Thomson Reuters Legal Tracker

Formstack for Salesforce

Riskmaster

Fidelity

Microsoft Teams

Quick Notes

Microsoft Whiteboard basic skills

Orion Investor Tech Software

Travel Arrangements

Associate Degree in Banking-American Institute of Banking - Chicago, Illinois

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