M. Mahesh

Ph: 944-***-**** mail: adrt71@r.postjobfree.com

Targeting Educational Institution for Administration

I am an Educational Institution Administrative professional eager to manage Schools and College administration. Highly organized, efficient and skilled in variety of educational institution administrative tasks, including…

Affiliation Process

Marketing & Admission

Academic Administration

Events Management

Purchase & Procurement

Budgeting, Finance & Accounts

HRMS

Facility Management

Inventory Management

Facility Operations

Security Management

House Keeping Management

Transport Management

IT Resource Management

Canteen/Mess Management

MIS Report through SAAS

Experience & Achievements (29 Years)

Lecturer – June 1993 to June 1995 – DG Vaishnav College

Sr. Lecturer – June 1995 to June 1999 – The New College

Asst.Professor, Professor– June 1999 to June 2013 – Velammal College of Management and Computer Studies

Subjects Expertise in - C, C++, C#, Advanced Visual Basic Programming, Advanced Data Structures, Object Oriented Programming using Java.

Experienced in Assessment of Students Learning Outcomes (SLO).

Achievements – ISO Certification, NBA Accreditation for MCA Department, Consecutive 3 year University First Rank, Nil Arrear, 0% staff Attrition, 100% Placement.

Principal – June 2013 to March 2015 – Velammal Vidhyashram

Achievements – Nil Staff Attrition, 3% Students Attrition.

Infrastructure & Purchase Head – January 2015 to November 2019 – Velammal New Gen Edu Network Schools

Achievements –Purchase process. Reduced purchase cost to 90%. Optimized events management. Optimized utility expenditure. On time delivery of school needs. Handled 20 Branches of Educational Institutions including 2 IGCSE, 1 State board, 16 CBSE Schools and 1 Engineering College. Customized group Purchase, Optimized logistics in material delivery. Vendor Management, Digitalized Inventory Control.

Finance – Infrastructure and Operational Budget for all schools. Students Term Fee Structure. Transport Fee Structure. Students and staff data maintenance through smartsheet. Fund Flow Statement. Income and Expenditure monitoring. MIS Report on Fee Receivable and Received across all 21 campuses.

Salary last drawn – 13,20,000 Per Annum

Key Responsible Area (KRA) in Velammal New Gen Edu Network

Academic Administration – Digitalized request approval system for all academic approval requirements. Students and staff record maintenance. Academic Calendar. Examination Scheduling. Working days management. Bringing the updated technology in teaching and learning process.

Events Management – Flawless and cost effective academic and non-academic events (Sports Day, Annual Day)

Purchase & Procurement – On time delivery of student’s needs, school needs and staff needs with cost effective of operating margin of 10% per year, Vendor Management, Negotiation, Optimizing the expenses, Optimizing the resource Utilization, Purchase through Process, Inventory Management.

Canteen/Mess Management – Menu Handling, Purchase of provisions, Vegetables and Fruits, Quality and tasty food preparations, Crowd Management, making it as profitable and customer satisfied unit.

Transport Management – Handled 84 Buses – Transport Fee Structure,

Route Management and optimization, Bus Safety process, Fuel consumption, Transport Facilities on safety aspects, Road Tax, Insurance, FC, Driver Management, Transport Maintenance.

Finance – Annual Budget, Fee Structure, Transport Fee Structure, Fee Receivable, Fund Flow statement, Control of Expenditure, Variance Report for 21 Campuses and maintenance of accounts through Tally ERP9.

FacilitiesManagement –Maintenance of civil, Gardening, Electrical, Carpentering, Plumbing and IT equipment for schools across all campus (21 Campuses). Electricity power saving through Solar power station, Diesel Generator power calculation. Electrical power circuit restructuring to optimize the power consumption. Designed and implemented IT lab, Server management, Liasoning with Microsoft for procuring Academic version of Operating System. Network structural design. Optimized campus internet service.

Human Resource Management - Optimize the Teaching, non-teaching and administrative manpower requirements. Effective talent hunt process to get best out of best. Non-Teaching staff training on process and procedure. Training on IT enabled services. Training on MS-Office, Training on HRMS software, Training on Cloud based SAAS tools.

Currently working as

Administrator – August 2021 to Till Date – The Schram Academy

Key Responsible Area (KRA) in The Schram Academy

Finance:Budget: Budget Preparation, Revision of Students’ Fee Structure preparation, Revision of Transport Fee Structure, Revision of Accounts Heads, Revision of Budget Planning, Forecasting the expenditure, Forecasting the Income based on the vacancy, Getting approval on Budget from Committee.

Income: Monitoring the Students Admission, Monitoring Fee Projection, Monitoring Fee Collection, Monitoring Fee Due, Monitoring the Fee Concession. Monitoring the Bank Accounts, Preparing policy and procedure for Fee Collection. Preparing policy and procedure for Fee Concession. Preparing Fund Flow Statement. Sending MIS report on Income.

Expenditure: Monitor the expenditure of purchase, Monitor the expense of maintenance, Monitor the expenses of HR, Statutory Payment, Online Bill Payment, Bank reconciliation on expenditure, Invoice approval processing, Vendor payment. Preparing Variance Report. Sending MIS report on Expenditure.

Purchase: Requirement collection from The Principal, Stock verification, Vendor Identification, Comparison of quotations, Getting approval from Purchase committee, after Purchase Committee approvals prepare Purchase Order. Revision of Annual Maintenance Contracts.

Vendor Management: Sending our requirement to Vendor, Identifying vendor and Collecting Quotation, Negotiation, define terms with Vendor as per the Purchase Committee recommendations, Monitor the deliverables, submission of vendor performance to the Purchase Committee.

Inventory Management:Asset management: Periodical stock verification audit of School Assets, Textbooks, Notebooks, Students Uniform, Library Assets, Lab Assets.

Contract Vendor Management:Preparing contract vendor agreement, revision of contract agreement, monitoring the performance of job work taken by the contractor, monitoring the contract vendor payment.

Transport: Transport Policy, Transport Fee Structure, Transport operations through process.

Website Management: Managing School Website: School websites (www.tsaschool.edu.in, www.tsa-maduravoyal.edu.in, www.tsa-ayanambakkam.edu.in) are created, hosted and now managing the web content.

HRMS Software: Review of HRMS software: Customized the HRMS Modules and implemented.

M. Mahesh

Address: K10, YS Enclave, 134-A, Arcot Road, Virgumbakkam, Chennai – 600092.

Phone: 944-***-****

Email: adrt71@r.postjobfree.com

Educational Qualification:

M.Sc., Computer Science

B.Sc., Computer Science

Computing Skills:

Office Tools: MS-Office

Cloud Tech: Smartsheet, Amazon cloud, BigData Analysis

Reporting Tool: ZOHO Analytics, Tableau, ClicData

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