Armi Varquez Curriculum Vitae * P a g e

Mrs. Armi G. Varquez

Nationality: Filipino

Work Experience: 12years (GCC)

Mobile no: 974-********

Visa Status: Husband Visa Sponsorship

Email: adrrht@r.postjobfree.com/adrrht@r.postjobfree.com

Professional Qualification:

Bachelor of Science in Business Administration- Major in Industrial Management Enverga University Foundation- Lucena City, Philippines (April-2001) Founding Member for Industrial Management Association of the Philippines. Certificate in Health and Safety training conducted by Ramboll UAE (July 2015) Certificate of Completion for Caregiver 1- Filipino Institute Doha Qatar (Aug 2019) Certificate of Videography –Filipino Institute Doha Qatar (Sept 2020) Distinguishing Qualifications:

With over 12 years GCC experience in Document procedures and other admin related jobs.

Proficient in written and oral communication at English Language.

Work and deal at different level of any organization with minimum supervision.

Knowledge in Construction Management and Construction Supervision (scope of services).

Well versed in document control procedures, numbering collaborative, codes, sub-code, disciplines and other related documentation.

Experienced of Documents Quality Audit (Internal and ISO)

Knowledge in Project Management, Design Management & Main Construction- Document Control Procedure.

Expertise in online document management system like: Aconex, Vicidocs,Netweb, Laserfiche, Projectwise, Sharepoint, Maconomy and Comply Pro & other internal EDMS. Armi Varquez Curriculum Vitae 2 P a g e

RELEVANT EXPERIENCES:

Secretary cum Document Controller June 2021 to Present ASCO Qatar Consulting Engineers

Project C821/3,4,5- Construction of Foul Sewer, Stormwater and Groundwater Networks of Various Catchments with Doha West.

Duties and Responsibilities:

• Schedule meetings for the executive.

• Reporting directly to Project Site Resident Engineer.

• Manage the executive’s phone calls.

• Maintain and update the Inspection Request Works register log.

• Maintain and update Daily Report and HSE daily logs.

• Electronic filing for Inspection Request.

• Maintain and update the Site Memo register log.

• Prepare Meeting Minutes/Attendance sheets for weekly and higher management meeting of Site office.

• Create a draft letter for outgoing correspondence and Site Memo prior to final submissions.

• Monthly and Daily timesheets update for both ASCO and Client (Ashghal-PWA).

• Organise daily incoming and outgoing correspondence, make preliminary assessment and handle respond as appropriate.

• Email distribution of correspondence, Daily Report and HSE report to Asco Site project team.

• HR and administrative assistance re-Leave Submissions, Updates, Timesheets and etc.

• Daily updates of Secretary folder in our Share folder. Document Controller Oct 2020 to June 2021

Badr Contracting and Trading Co.

Construction and Completion of Place and Ancillaries at Al Messila. Duties and Responsibilities:

• Main coordinator of Doc Control submissions for consultants and sub-con.

• Prepare transmittal, correspondence and comment sheets for all required submissions.

• Maintain Register logs for correspondence, method statement, shop drawings, material submittals, NCR, site diary, prequalification, request for information and request for site inspection and other future added technical documents.

• Control correspondence, technical documents and shop drawing reference numbering.

• Provide weekly status report of all submissions and pending from consultant reminder.

• Coordinate with our Team Engineers re- designated submissions.

• Maintain hard and electronic filing for the entire project.

• Do other added administrative works for site office requirements.

• Update timesheet for our project team on a daily basis.

• Attend weekly progress meeting with consultants.

• Email distribution of all incoming commented submissions from consultant. Document Controller Nov 2019 to June 2020

Armi Varquez Curriculum Vitae 3 P a g e

Gharnata Consultant Engineers-GCE

Project Design and Build of Hospital in Tenbek Area (Al Khor) Duties and Responsibilities:

• Receive, send, distribute documents for Design drawings, correspondence and other technical documents for Tenbek Hospital.

• Coordinate with Project team and other parties to ensure required documents are identified, timely delivered, received and compliant with the required policies and procedures.

• Acknowledge and respond to messages, queries etc. thru email.

• Control the project master register to ensure accuracy and progress of submissions.

• Create and maintain document numbering system in strict compliance with relevant requirements.

• Copy, scan and print design drawings prior to submissions.

• Provide hard and electronic filing thru shared folder.

• Main coordination to clients and sub-con doc control team. Lead Document Controller July 2016 to Sept 2019

LARSEN &TOUBRO (Main Contractor for Al Rayyan Stadium)

• Manage Electronic document management system as well as hard copy records on as per company system.

• Ensure all documentation is controlled in accordance with the company’s procedures for document control.

• Main coordinator of Laserfiche (Client’s module) Projectwise and company EDMS.

• Process, control and administer incoming and outgoing documents, correspondence submittals, transmittals, specification, drawings, etc.

• Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.

• Maintain and update logs to ensure accurate status of daily submissions.

• Prepare necessary data reports for various parties in a timely and accurate manner.

• Follow up and expedite priority items with relevant managers, engineers, consultants and sub- contractors.

• Coordinate with consultants and sub-contractors to send and receive various reports, drawings and other form of submittals.

• Attend weekly Doc control meeting with consultant and client’s Doc control team.

• Initiate Weekly Doc Control meeting for updates and concerns.

• If necessary handle internal training for EDMS, laserfiche and projectwise.

• Control and manages all technical documentation (hard-copy,electronic) with respect to registering, numbering, archiving and distribution. Document Controller, July 2014-June 2016

RAMBOLL MIDDLE EAST (Main Designer for Al Rayyan Stadium) Duties and Responsibilities:

• Received and distribute all incoming Technical Document using Laserfiche and Projectwise.

• Main Coordinator of Laserfiche Document Management system for our Doha Office.

• Set up and maintain paper and electronic filing systems using Doha server and UK shared folder.

• Maintain updated records of all approved documents, drawings and their distribution clearly.

• Update required log registers for all correspondence/technical documents. Armi Varquez Curriculum Vitae 4 P a g e

• Upload and download correspondence, documents and drawings via laserfiche for AlRayyan Stadium Team review, comments and references.

• Keep correspondence and reports available for reference and efficient internal operation.

• Prepares and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.

• Controls and manages all technical documentation (hard copy and electronic) with respect to registering, numbering, archiving and distribution.

• Ensure project drawings and documents are issued in a controlled manner and within agreed timescale.

• Update and supersede all necessary documents for submission and filing thru Laserfiche.

• Coordinate with our Project Management Document Control for the improvement of documents procedures, transmittal and releases.

• Responsible for all documents submittals to PM via Laserfiche.

• Provide correspondence and document reference numbering

• Assists with the preparation reporting forms.

• Coordinate Ramboll-UK Doc Control for other design document submittals as required.

• Coordinate/issue documents to our Client’s Doc Control and liaise if there is any hard copy and external drive copy to issue design drawings/documents for their reference.

• Reporting directly to our Project Director re- submittals and correspondence.

• Update daily timesheet using Maconomy.

• Upload documents/drawings for Building Permit application using AlRayyan Municipality website.

• Upload documents/register using Sharepoint access for Ramboll-UK counterpart. Nov. 2013 to June 2014- Technical Secretary

Prism Project Management- Head Office Muntaza Doha, Qatar Duties and Responsibilities:

• Oversee/ process day to day administrative items such as business correspondence, minutes of meeting, etc.

• Daily updates of timesheet entry, importing reports that assigned as per project using Dovico.

• Assist new starter by giving access to any required job codes at Dovico.

• Maintain confidentiality in all matters.

• Maintain up to date Recruitment database, CV archived and recruitment status.

• Coordinate with Business Development Officer re-Key Performance Indicator updates.

• Reporting directly to Managing Director.

• Prepare weekly review, lumpsum of Actual hours from Dovico timesheets entry.

• Update electronic dropbox files and hard copy filing.

• Edit proposals, tender and other technical documents as per Managing Director’s advised.

• Prepare office supplies requisition with estimated cost and ask quotation for other suppliers.

• Coordinate with local and international recruitment agency with regards to CV referrals and selection.

• Create control forms and new employee starter packet for upcoming projects and staff mobilization.

• Ensure that all documentation meets defined quality standards. Armi Varquez Curriculum Vitae 5 P a g e

January 2012 to August 2013- Document Controller

Louis Berger Group, Inc

Project: Qatar Foundation Head Quarters and Strategic Studies Center Education City Al Gharrafa, Doha Qatar

Duties and Responsibilities:

• Acting Senior Document Controller of our Site Office.

• Received and distribute all incoming Technical Documents from the Contractor.

• Initiate a Workflow of all incoming documents to all corresponding reviewer using Aconex.

• Serve as the main contact of Aconex for our Site re-technical issues/error from LB to our client

(ASTAD-QF).

• Set up and maintain paper and electronic filing systems and shared folder.

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and correspondence.

• Maintain updated records of all approved documents and drawings and their distribution clearly

• Updates the following documents log register:

General Technical Documents Submittals

Material Submittals

Shop Drawings

Sketches

As Built- Drawings

Request for Inspection and Testing

Request for Information

• Upload and save all archived documents thru Aconex for their information/copy.

• Update and supersede all necessary documents in a workflow thru Aconex.

• Received final notification from all client’s approved technical documents using Aconex.

• Coordinate our client’s DC for the improvement of documents procedures, transmittal and releases.

• Responsible for the follow up of all pending Technical document status from their respective discipline.

• Put electronic stamp for all PDF documents copy prior to their releases.

• Prepares and do initial reviews for Observation Comment Sheet attachments for all technical documents thru Aconex.

• Check OCS format based on client’s regulations prior to releasing and get signed by assigned discipline for final approval.

• Prepare weekly report for Aconex Pending/Overdue Technical Submittals and internal distribution.

• Prepare weekly Submittals of Cummulative/Clarification Sheets in all technical submittals for our Chief Construction Manager.

• Reporting directly to our Senior Site Resident Engineer.

• Attend weekly DC Meeting with our Main Contractor. Armi Varquez Curriculum Vitae 6 P a g e

July 2008 to June 2011- Document Controller

Doosan Babcock JV- Topaz Engineering Al Quoz- Dubai Duties and Responsibilities:

• Set up and maintain paper and electronic filing systems using VICIDOCS for the following documents:

Shop Drawings

As- Built Drawings

Method Statement

Risk Assessment Report

Non-Conformance Report

HSE Report

Material Testing Reports

Request for Inspection

• Composed and distribute meeting notes, routine correspondence and reports.

• Locate and attach appropriate files to incoming correspondence requiring replies (DRAFT)

• Maintain schedules and event calendars.

• Distributed all incoming mail and prepare answers to routine letters.

• Schedule and confirm appointments for clients, customer and supervisors.

• Track all personnel movements particularly MGO (Medium Gas OIL) Team.

• Conducts internet research to find necessary information.

• Established work procedures and keep track of Manager’s itinerary.

• Operate electronic mail systems and coordinate the flow of information

• Manage all technical data within Doosan Babcock “N” Drive for MGO.

• Complete forms in accordance with company procedures.

• Arrange conferences, meetings, and travel reservations

• Updates and file Quality Records Dossier.

• Maintain file as per assigned reference job number and code of discipline. March 2008 to June 2008- Secretary

Experts and Reach Consulting, Salam Abu Dhabi (Reliever Post Only) Duties and Responsibilities:

• Set up and maintain paper and electronic filing system.

• Scan all encoded documents and put it in the common folder.

• Screen all emails and forward it to the concerned personnel.

• Send documents through fax and email.

• File all incoming and outgoing correspondence and reports for quick reference.

• Prepare office supplies requisition.

• Edit and encode technical documents as per requests.

• Distribute the received documents in their corresponding department.

• Serves as the Personal Assistant of the General Manager.

• Prepare correspondence required by the manager.

• Assist applicants by receiving and forwarding their respective CV’s to the Recruitment. Armi Varquez Curriculum Vitae 7 P a g e

Contact this candidate