Computer Operator Document Controller
Resume:
G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
1
Objective
A result oriented Document Controller / Executive Secretary for a challenging opportunity, where I can contribute and add value to an organization with my experience, skills and knowledge gathered over the years in the field of administration and in the process, develop myself- resulting in a mutually beneficial association. Overall Mission
Ensure that the Project information are accurate, controlled transmitted and archived for optimized tracking and retrieval.
Strengths
* Managerial & Supervisory Skills *Creative approach towards the institution
* Excellent communication skills * Positive & professional approach to problem solving
* Strive to achieve institutional goals with maximum utilization of capabilities Professional Experience
Al Jaber & Partners LLC August 2020 to Date
Sr. Document Controller-Roads & Infrastructure in Semaisma-Package 2 (South) Client: Ashghal
Consultant: KEO International Consultants
General Scope of the Project is to provide Roads and Infrastructure for residential and public use plots in an area covering 198.96 hectares.
• Upload and retrieval of all Project Documents using APMS.
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
2
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal
Engineering Consultants Group S.A December 2017 to August 2020 Executive Secretary / Document Controller-Construction of Health Centre – Al Shamal Owner: Primary Health Care Corporation
Client: Ashghal
Project Scope includes construction, maintenance, testing & commissioning of Health Centre. Responsibilities
• Upload and retrieval of all Project Documents using PMWeb.
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
3
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal
Engineering Consultants Group S.A December 2014 to November 2017 Document Controller-Celebration Hall Complex Project – Al Wakra- Qatar Client: Private Engineering Office (PEO)
Project scope includes construction, completion, maintenance, testing & commissioning of halls complex, divided into 3 main packages:
• Main Building & appendixes
• Services & Utilities Area
• External Works
Responsibilities
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
4
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal
Engineering Consultants Group S.A November 2013 to December 2014 Document Controller-Wedding Halls Complex Project – Al Raffa - Doha, Qatar Project #: QR 192,557,000/- Client: Private Engineering Office (PEO)
Project scope includes construction, completion, maintenance, testing & commissioning of halls complex, divided into 3 main packages:
• Main Building & appendixes
• Services & Utilities Area
• External Works
Responsibilities
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
5
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal
Urbacon General Contracting-(UCC) Dec 2011-Nov-2013 Sr. Document Controller – UCC-Head Office Centralized DC Dept. Overall management of around 15 Projects with Qatar using ePINSoftware & SHAREPOINT from Concept Stage to Construction Stage. Ensure highest ISO Quality Procedures are maintained, i.e., Forms & Procedures used are those only approved by the QM. Once project moved to construction stage, coordination with site DC to ensure smooth running of the Project.
Responsibilities
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
6
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Assist in preparation of Pre-Qualification Documents
• Assist Tender Department with tender submissions
• Preparation of Drawing Submittals, Material Submittals, RFI, Method Statement, Vendor Submittals.
• Request for commencement of Activity (RCA).
• Request for Engineer’s Instruction (REI)
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
QATAR ARABIAN CONSTRUCTION CO., Qatar - Branch Office of ACC, Abu Dhabi, UAE Nov 2002-Nov-2011 Executive Secretary to the Deputy Project Director Construction of facilities for the US Army at Al Udeid Air-Base – a design & built project worth QR 6.7 Billion consisting of various facilities for the US Army.
Responsibilities
• Receipt and Preparation of all outgoing correspondences
• Input various data to files, revise & design forms to meet report requirements.
• Preparation of Daily Work Progress.
• Preparation of Monthly Reports, Weekly Reports, etc. for submission to the Client.
• Assist the DPD in preparation of Project Minutes of Coordination Meetings with Client, Sub-Contractors, etc.
• Coordination with Consultants – M/s. White Young-Qatar
• Handling of Petty-Cash, maintaining diary of DPM.
• Arrange meetings, booking hotels/travels/car services, maintaining hard and soft copies of all correspondences, managing telephone calls.
• Manage office independently in absence in DPD.
• Administration assistance to Departmental Staff as required.
• Maintain & running of office supplies, request appropriate materials as needed. ARABIAN CONSTRUCTION CO. (ACC) - Abu Dhabi, UAE Mar 1999 – Oct 2002 Executive Secretary to the Project Manager
ETISALAT Telecom & Administration Building Project worth AED 300M Responsibilities
• Receipt and Preparation of all outgoing correspondences
• Input various data to files, revise & design forms to meet report requirements.
• Preparation of Daily Work Progress.
• Preparation of Monthly Reports, Weekly Reports, etc. for submission to the Client. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
7
• Assist the PM in preparation of Project Minutes of Coordination Meetings with Client, Sub-Contractors, etc.
• Coordination with Consultants – Shankland Cox
• Handling of Petty-Cash, maintaining diary of PM.
• Arrange meetings, booking hotels / travels / car services, maintaining hard and soft copies of all correspondences, managing telephone calls.
• Manage office independently in absence in PM.
• Administration assistance to Departmental Staff as required.
• Maintain & running of office supplies, request appropriate materials as needed. MINISTRY OF AIR FORCE & AIR DEFENSE, Sweihan, Abu Dhabi, UAE Dec 1995-Feb 1999 Language Training Centre - American Language Course Team for Training the Defense Staff Admin Assistant / Computer Operator
Responsibilities
• Preparation of Course Materials and distribution to students.
• Revise the Course Materials as instructed by the Instructors.
• Preparation of Rosters, Assessment of Student’s performance.
• Prepare reports based on assessment of students, reporting to the Wing Commander.
• Prepare Weekly & Monthly Course Progress Reports.
• Coordination with instructors and students.
• Maintain & running inventory of office supplies, filing, maintenance of office equipment, etc. M/S. SPECIALIST TRAINING & TECHNICAL SERVICES (STATS OC), Abu Dhabi, UAE Apr 1995-Nov 1995 American Language Course Team for Training the Defense Staff Admin Assistant / Computer Operator
Responsibilities
• Maintain & running inventory of office supplies, filing, maintenance of office equipment, etc.
• Maintain all student files, input various data to files, revise and design forms to meet report requirement.
• Prepare Student Text Books using various Microsoft programmes for duplication.
• Liaise between the STATS Main office and Field Office. M/S. AL MANSOORI PRODUCTION SERVICES, Abu Dhabi, UAE Dec 1994-Apr1995 Well Test Data Entry Clerk
Responsibilities
Receive Well Test Data from various Off-Shore / On-Shore Well Sites for Computer processing in report generation. This process involves Quality Controlling Data, coordination of field data collection centers and data acquisition personnel.
M/S. NOELL IMAC (a Preussag Group of Companies – Germany), Abu Dhabi, UAE Apr 1992-Apr 1995 Secretary to the Technical Manager
Responsibilities
Self-Correspondence, filing, handling of petty-cash, answering calls and all other office routine works. G l e n R e b e l l o
Doha, Qatar
Email: adro3u@r.postjobfree.com
adro3u@r.postjobfree.com
8
Education
Bachelor of Arts – English Literature University of Kerala 1988-1991 Computer Proficiency
Proficient in Computer Operations using PC/XT such as:
• MS Office
• Adobe Photoshop
Personnel Details
Date of Birth : 26 July, 1969
Nationality : Indian
Marital Status : Married
Passport No. : T8947430
Visa Status : Qatar Work Permit Visa valid until 30 October 2022 Driving License : Qatar Driving License for Light Motor Vehicle Languages Known : English, Hindi & Malayalam
Contact this candidate