*** ****** ***** **.

Harvest, AL *****

337-***-****

adrnsr@r.postjobfree.com

CARLA KELSAY

OBJECTIVE

Seeking to secure an administrative support position, offering extensive experience working in fast-paced environments demanding strong organizational, technical and interpersonal skills.

SKILLS & ABILITIES

Administrative: Adeptly handle administrative matters including screening calls, managing calendars, planning meetings, making travel arrangements, composing and editing documents.

Communications: Interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues and documents.

Computer literate: Windows-- MS Word, Excel, Outlook. -- Word processing, Auto-cad, Data-entry, Databases, Spreadsheets, E-mail & Internet: Accounting_- QuickBooks, Peachtree Pro Accounting. (Scanner, printer, cd burner, etc.)

Additionally, reputation for dependability, honesty, dedication and enthusiasm. I have also worked with other staff members to organize and plan social events for company meetings and parties.

WORK

HISTORY

PERSONAL SUMMARY

A highly competent, motivated and enthusiastic office professional with experience of working as part of a team in a busy office environment. Well organized, ability to work independently, efficient and accurate administrative support to office managers and work colleagues. Approachable, well presented and able to establish good working relationships with a range of different people. Currently looking for a suitable position with a reputable and ambitious company.

Huntsville, Alabama/ Wilkinson Insurance Services (Insurance Auditing Firm) Office Administrator/ Telephone Auditor/ October 2016- Present

*Conducts audits for the insurance companies and prepares detailed reports on audit findings.

*Performs administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support.

*Prepares, reviews, coordinates and verified internal correspondence.

*Emails, phones, faxes documents to clients to schedule audit appointments.

*Audits payroll and personnel records to determine unemployment insurance premiums, workers' compensation coverage, general liabilities and auto liabilities and sale, and compliance with tax laws.

*Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity.

Huntsville, Alabama/ Langer & Associates (Insurance Auditing Firm) Office Administrator/ Telephone Auditor/ August 2015- October 2016

*Conducts audits for the insurance companies and prepares detailed reports on audit findings.

*Performs administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support.

*Prepares, reviews, coordinates and verified internal correspondence.

*Emails, phones, faxes documents to clients to schedule audit appointments.

*Audits payroll and personnel records to determine unemployment insurance premiums, workers' compensation coverage, general liabilities and auto liabilities and sale, and compliance with tax laws.

*Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity.

*Uses Excel spreadsheets in the software of “Mini Pro” to prepare detailed reports on audit findings.

Huntsville, Alabama/ Bechtel (Engineering, Construction, & Project Management Co) Documentation & Data Management Specialist/ July 2011-April 2012 (Temp position---Alabama operations moved out of state) MDA GMD Projects for Boeing

*Received and distributed incoming and outgoing unclassified and classified mail

*Received, reviewed, reproduced, and distributed external and internal written material.

*Typed, faxed, printed, photocopied, filed and scanned documents.

*Organized business travel, itineraries, and accommodation for managers.

*Reviewed reports, ensured document requirements met contract specifications and maintained records and files of work/ revisions for Ground Based Midcourse Defense Project (GMD) located in Huntsville, AL for Boeing projects.

*Processed and distributed engineering documents that included drawings, requisitions, specifications, bid packages, and subcontract documents in compliance with the applicable administrative procedures.

*Identified documents and performed data entry using Data management system (Info Works) to register documents, maintain databases, and produce logs, track documentation, transmittals, and other reports.

Marietta, Georgia/Ebco Inc. (Insurance Firm,) Office Administrator/ Field Auditor/ Jan 2010- Dec 2011

*Performed administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support.

*Audited payroll and personnel records.

*Examined and evaluate financial and information systems

*Examined inventory to verify journal and ledger entries.

*Prepared detailed reports on audit findings.

*Traveled to insured’s office to conduct the physical insurance audits.

*Assist executive and senior leadership with maintaining and executing their daily schedules including meetings, travel, and leave. Coordinate with other organizations to confirm leadership availability.

Bloomingdale, IL Midwest, Technical Inspections Inc. /Office Administrator /June 2009-Dec 2009

*Conducted residential and commercial loss control surveys.

*Interviewed and prepared survey reports after inspecting property.

*Measured property area

*Handled phone calls and reviewed documented database reports.

*Traveled to different locations

*Took photos and uploaded them online

Fort Polk, La/ Overland Solutions (Auditing Firm) Auditor/ Office Administrator /June 2003-June 2008

*Answered multi-line phone system and directed calls appropriately.

*Called clients to request information and schedule appointments.

*Prepared detailed reports on audit findings

*Maintained an electronic calendar to coordinate appointments, meetings and conference.

*Reviewed and edited incoming reports, emails and letters to determine how to distribute them.

*Handled sensitive/confidential payroll & tax report information with discretion.

*Evaluated financial billing records such as: tax and payroll reports.

*Conducted DME Supplier audits for medical supplier company and pharmaceutical facilities.

*Prepared travel documentation and travel expense reports for out of town trips.

*Traveled to insured’s office to conduct the physical insurance audits.

EDUCATION

Oakwood University, Huntsville, Alabama, Bachelor’s Degree in Communications/ Journalism University of Alabama, Huntsville/ Completed 3 classes for Master’s Program for Technical Writing

COMMUNICATION

*Diplomatic, tactful, creative, discreet, dependable, well-organized, friendly, and professional.

*Trustworthy, ethical and discrete.

*Confident and poised in interactions with individuals at all levels.

*Detail-oriented and resourceful in completing projects.

*Able to multi-task effectively.

*Able to obtain and maintain a Department of Defense (DOD) SECRET Security Clearance if needed

LEADERSHIP

I am the founder and current Director of my Churches Nursery and the writer and Director for the Drama-Team. I am on the churches Public Relations committee as a team write and editor. In my spare time, I also teach Zumba and Aqua Aerobics for the Alabama A&M Wellness Center, in Huntsville, Al.

REFERENCES

When needed it will be submitted.

Ability to obtain a Secret Clearance as required by the government.

References:

Adonna Desouza (Advocent) 256-***-****

Pam Craft (Dollar General-Manger) 256-***-****

Lavonne McFarlane (Huntsville City Schools) 256-***-****

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