Nirvana Zaky

Results-driven Property& Procurement Manager capable of meeting supply needs while maintaining budget and operational goals. Excellent research abilities, good judgment and organizational skills. Multi-talented, consistently rewarded for success in planning and operational improvements. Experience in policy development and staff management procedures positively impacting overall morale and productivity. Effective at sourcing products, vetting vendors and managing bid process. Good relationship-builder and problem-solver with methodical approach and excellent verbal and written communication skills. Work History

Oct. 2020

till date

Feb. 2015 -

Sep. 2019

Office Manager (Temp.)

Sinai Trading Company

Sourcing earthmoving heavy equipment used for

construction operations

Responsible for external communications with clients worldwide

Responsible for all administration work for the office Negotiating and finalizing new deals and contracts Property& Procurement Manager

Embassy Of Australia To Egypt

Under the supervision of Embassy's Senior Administration Officer, manage the Property& Procurement Section as follows:

Property:

Provide a full range of property management

services

Manage all Australian based staff leased

accommodations and embassy premises as well as

owned Ambassador's Official Residence

Direct property management program by

determining requirements, applying use standards,

planning for material equipment replacement, and

implementing quality control oversight

Liaison with landlords for staff quarters in Cairo

Manage renovation, refurbishment and fit-out

projects

Contact

Address

Elsheikh Zayed, Giza

12588

Phone

010-***-*****

E-mail

adrmut@r.postjobfree.com

m

LinkedIn

www.linkedin.com/in/nirv

ana-zaky-4bb15173

Skills

Office (Word, Excel,

PowerPoint)

Very good

Microsoft Outlook

Excellent

Internet

Excellent

Accounts payable

Good

Responsible of lease renewals including rent

negotiations

Provision of services (including but not limited to electricity, telephones, gas)

Provide high quality, responsive and effective

property management services including proactive

and reactive maintenance programs for embassy's

leased and owned property portfolio

Negotiate property owners for new lease

agreements, renewal and termination of existing

agreements

Manage maintenance of properties as well as office equipment, appliances, furniture& fittings

Conduct regular facility inspections for all properties including Chancery building

Insure compliance with health& safety standards

Procurement:

Manage all processes related to the planning and buying of goods and services

Manage procurement of all goods and services for Embassy& all staff from local resources as well as suppliers worldwide in accordance with Department

of Foreign Affairs& Trade's procurement guidelines and the spending of government money

Manage tenders and contract processes

Evaluate quotations/ offers to decide on best ones

Negotiate different contracts and agreements

Manage requisitions of office& properties

equipment, appliances, furniture& fittings

Ensure budgets are being used wisely, and strategies were focused well

Maintaining and broadening panel of suppliers and contractors to ensure best value for money in

utilizing Commonwealth funds

Achieve cost-effective procurement outcomes by

establishing strong relationships with vendors and suppliers

Prepare reports on purchases including cost analysis

Plan for the procurement activity based on the

expiry of contracts

Administrative

Excellent

Budgeting

Very Good

Business Writing

Excellent

Concise

Excellent

Conflict Resolution

Very Good

Contracts

Very Good

Cost analysis

Very Good

Finance

Good

First Aid

Very Good

Funds

Good

General office duties

Excellent

Government

Good

Hiring

Good

Human Resources

Support and forecast for the preparation of new

budgets

Manage inventory and allocate/purchase of

furniture and fittings in accordance with life cycle requirements

Manage public disposal sales for surplus furniture and office equipment

Responsible for all VAT issues being addressed

promptly including all communications with Ministry of Foreign Affairs

Shipping:

Oversight management of all shipping and custom

clearances for incoming and outgoing diplomatic

consignments for Embassy and diplomats

Liaise with governmental and non-governmental

organizations

Provide clear, accurate and concise advice to staff and attached agencies on property, procurement

and shipping concerns

Manage updates of property and procurement

records, e.g.: inventories, portable items, radios, satellite phones and office equipment

Supervise and guide subordinate staff; Property& Procurement Assistant, Maintenance Assistant and

contracted Cleaners

Translate written TPNs (third party notes) and verbal communications between English and Arabic

Act as back-up Human Resources and

Administration Manager when required

Nov. 2007 -

Jan. 2015

Materiel Assistant

Embassy Of Canada To Egypt

Under the supervision of the Management Consular

Officer, coordinate, organize and implement the

purchase of all material required in support of the mission programs. Plan, organize and control the

maintenance, repair and replacement of material

resources provided to office or residential

accommodations.

Good

Inventory

Very Good

Team Building

Very Good

Meetings

Very Good

Office

Very Good

Negotiation

Excellent

Taking notes

Very Good

Office administration

Excellent

Office equipment

Very Good

Procurement

Excellent

Management

Very Good

Property Management

Very Good

Purchasing

Excellent

Renovation

Main responsibilities: Coordinate, organize and

implement the purchase of all materiel consisting of major and minor appliances, technical equipment,

supplies, household furnishings, office furniture, and spare parts, required for the Mission

Plan, organize and control the maintenance, repair and replacement of materiel resources provided to

office or residential accommodation and negotiate

materiel maintenance contracts

Plan and administer the activities related to the interior decoration of staff quarters and the

supply/maintenance of required furnishings,

equipment and appliances

Control, the Mission Distribution Accounts of Crown- owned equipment, office furniture, household

furnishings and other items as prescribed by the

appropriate authorities

Manage the warehouse and its assets, including

overseeing the work of contract workers, organize

and conduct Crown-Asset disposal auctions in

accordance with Departmental procedures

Coordinate maintenance, repair of material, and

look after the purchasing issues at the Official

Residence

Manage inventory for all Crown-owned items

Maintain effective and lasting vendor relationships through dynamic communication, collaboration

and intelligent questioning skills

Research new vendors and suppliers to obtain most cost effective pricing for goods and services

Supervise the work of the Mission Facilities Assistant

Successfully acted the position of Mission Property Manager during 2008 for a period of 9 months

Oct. 2004 -

Oct. 2007

Office Manager

Mentor Graphics Egypt

Mentor Graphics is an American Corporate technology leader that provides electronic hardware and software design solutions and consulting services to the world's largest telecommunication, automotive consumer

Very Good

Safety

Good

SAP

Good

Secretarial

Excellent

Shipping

Very Good

Strategic Management

Good

Supervision

Excellent

Time Management

Very Good

Translating

Excellent

Travel arrangements

Excellent

Lease drafting

Very Good

Recordkeeping and

reporting

Very Good

Property management

Very Good

Safety compliance

electronics, computer, semiconductor and aerospace companies" www.mentor.com"

Consulting Division Office Manager, Main

responsibilities:

Handle all office administration functions

Handle travel arrangements and accommodations

for the team members worldwide as well as team

visitors in Egypt

Prepare quarterly forecast data for travel,

headcounts, supplies and new assets for budgeting

purposes

Compare vendor prices to ensure optimal savings

Arrange corporate and office meetings for

company employees and guests

Deal with embassies for team members' visa

issuance

Analyze the scope and variety of work, setting

priorities and plans

Anticipate and recognize administrative problems then taking actions

Perform and coordinating general office duties in such areas as petty cash, accounts payable,

supplies and mails

Manage office inventory activities, including

ordering and requisitions, stocking and shipment

receiving

Answer verbal and written inquiries on all

administrative matters and facilities

Follow up with other departments such as; Finance, HR, Purchasing and Facilities to ensure that requests are carried out and information is coordinated

Develop, implement and monitor internal office and department operating procedures and system

Provide complete meeting support including

material preparation and notes/ minute taking to

enhance collaboration between team members

Maintain computer and physical filing systems

Supervise travel coordination work for a number of five Administration Assistants working with other

departments of the company

Good

Engage with HR department and assist in team hiring process

Mar. 2001 -

Sep. 2004

Assistant Operation Director

Ibn Sina Laborex Pharma, Obour City

“A multinational wholesaler company distributing

pharmaceuticals and para-pharmaceuticals all over

Egypt”

Responsible for all administration tasks of the

department

Responsible for purchasing all company

requirements after studying quotations and

choosing best suppliers according to the rules

Responsible for all company's landline phone bills

(130 lines) as well as mobile phone ones (350 lines); distributing, analyzing and processing for payments

3 Assisting in opening the five branches of the

company in Qaliub, Mansoura, Alex, Tanta and

Obour City in everything such as purchasing,

furnishing and operating

Following up work procedures in all branches

Translating all company's papers including minutes of the Board of Directors' Meetings, different

contracts and quotations from Arabic to English for the French Partner

Solving problems of the branches

Assisting the Operation Director in hiring new

employees

Assisting the Operation Director in writing company's manual in both official languages; English and

Arabic

Responsible for company's car fleet; purchasing, license issuance/renewal procedures and all

insurance procedures

Dealing with pharmaceutical companies to issue

purchasing orders on a weekly basis

Working on AS400 IBM System SAP application to

distribute ordered products among company

branches according to certain factors such as

consumption

Making deals with new pharmaceutical and para-

pharmaceutical companies

May 1996 -

Feb. 2001

English Translator

Egyptian Radio& Television Union, Cairo

English translator for films, documentaries, TV

programs and series (English/ Arabic/ English)

Jun. 1995-

Apr. 1996

Secretary and English Translator

Almishkat Center For Human Development

Education

1990-10 -

1995-05

B.A.: English Language& Literature

Faculty Of Arts - Cairo University

Certifications

Training Courses "Secretarial Skills Course"; American Chamber of Commerce in Cairo

Business Writing Skills Course"; Gold Mines Consulting Time Management Course"; Gold Mines Consulting

Negotiation Skills Course"; Gold Mines Consulting

Conflict Resolution Skills Course"; Gold Mines Consulting Property and Materiel Managers& Assistants Course"; DFAT Ottawa, Canada

Africa/ Middle East Regional Property Management

Workshop"; Canadian DFAT, Cairo, Egypt

Workshop on VAT"; American Chamber of Commerce

in Cairo

Team Building"; Dale Carnegie

First Aid& CPR Training", SETTEC

Strategic Management"; American Chamber of

Commerce in Cairo

Interests

Nationality: Egyptian

Languages

Arabic: Mother tongue

English: Fluent speaking& writing

French: Fair

Contact this candidate