Administrative Assistant Research Coordinator

André Matias Evaldt de Barros

*********@*******.*** +351-*********

Summary of Qualifications

● Over 6 years of experience in administrative and secretarial support to research and educational activities

● Office and administrative experience

● Developed administrative procedures and workflows to make processes smoother

● Organized and registered meetings,

● Created schedules and academic calendars

● Coordinated pre-award procedures to grant applications

● Coordinated post-award procedures, following up and supporting research activities

● Ensured publication of grant results on time

● Controlled expenses, booked trips and rendered accounts for various expenses

● Produced reports and studies to support management decisions

● Managed and archived documentation

● Guaranteed the procedures for prospect students

● Participated in Ethics committee and gave recommendations and training

● Training management experience

● Elaborated surveys, drafted documents and coordinated events Professional Experience

Administrative Assistant March 2022 - Current

ESEL - Lisbon School of Nursing. Lisbon, Portugal

Developed activities to guarantee the functioning of the school through the acquisition of materials and maintenance of service contracts. The main activities involved:

● Preparing of purchase processes and payments

● Purchasing and acquisition of materials and services for the development of the institution's activities

● Budgeting and reserving accommodation and tickets

● Preparing and archiving documents, memos, and processes

● Reporting quantitative and predictable expenditures in materials and supplies Secretary of Research Coordinator February 2017 - February 2019 Campus Alvorada of the IFRS – Federal Institute of Education, Science and Technology of Rio Grande do Sul. Alvorada, Brazil

Developed activities to guarantee secretarial and administrative support to the Research and Innovation Coordination, management team and the correct work of a specialization course. Besides, I was member of the Ethics Committee involving human beings. My activities included:

Secretarial and administrative support to the Research and Innovation Coordinator

Preparing and dispatching documents and internal communications

Receipting, managing and archiving documents

Enrolling students

Issuancing declarations, attestations and certificates to students and researchers

Elaborating and divulgating the timetable of the classes

Analyzing data about dropout processes

Registering meetings and drafting reports

Drafting of grant award notices and selection of grantees

Producing reports and activities to ensure the payment of scholarships

Maintaining and updating research data and researchers in Brazilian registry agencies

Assisting the registration, accommodation, and transport of researchers to scientific events and reimbursing payments of travel, hotel, and event/ scientific communication related expenses

Developing evaluation processes for researchers' activities and events

Offering information to students, staff, and researchers to apply to grants

Replacing the coordinator in his legal absences

Coordinating outreach events, like the 3rd MEPEX in 2018, involving external institutions and scientific divulgation, where other schools and universities debate and show their scientific and community work

Voluntary collaboration with the research group on education and youth Specifically, as member of the ethics committee in research with human beings of IFRS

Analyzing projects and providing recommendations to guarantee the following of protocols regarding to research activities

Managing courses about ethics in research and bioethics

Assessment in compliance with research protocols by the research team

Preparing recommendations and guidelines to researchers and staff

Conducting training for the use of Plataforma Brazil (centralized platform for sending research projects for analysis by Ethics Committees in Brazil)

Receiving the complaints of inappropriate research practices and sending it to the competent organism

Attending seminars and courses about ethics protocols in research Administrative Supervisor at Educational Affairs August 2013 - February 2017 Campus Caxias do Sul of the IFRS – Federal Institute of Education, Science and Technology of Rio Grande do Sul. Caxias do Sul, Brazil

Developed administrative and secretarial activities to support the Education and Teaching Coordination, that managed, mainly, activities and policies related to high school and bachelor s and master’s degree course. My activities included:

● Receiving and archiving reports of teaching activities developed according to the programs

● Participating and registering pedagogical councils for periodic evaluation of student performance in courses

● Preparing class schedules and distribution of rooms

● Drafting and noticing academic calendar including selection and enrollment of students

● Preparing reports and documentation for institutional assessment and accreditation of the courses in accordance with current legislation

● Preparing and disseminating student selection notices

● Granting secretarial support to the committee for disability people, affirmative projects, and anti-discrimination policies

● Being member of the multi campus team, developing and following issues about the Code of Conduct

● Being member of de working group and Campus deputy for Developing of the main document as IFRS statement

● Collaborating with the research group about student profiles and dropouts Education

Education includes a bachelor degree in philosophy and a master degree in Education, besides participation in seminars, meetings and congresses about educational and research policies and specific training to the development of activities as member of an ethics committee.

The formal education includes:

PhD of Philosophy 02/2019 – Current

University of Lisbon

Field of study: Ethics and Philosophy

Topic: research about Foucault’s concepts in politics and the construction of the modern subject

Masters in Education 03/2014 – 07/2016

University of Caxias do Sul

Field(s) of study: Philosophy of Education

Topic: Study about reasons behind dropout of students from bachelor’s degree in mathematics. (This resulted in a change of policies in my institute.) Published articles and a book.

Bachelor of Philosophy 03/2005 – 10/2010

Pontifical Catholic University of Rio Grande do Sul Field(s) of study: Philosophy

Topic: overview about the state of the art and the main areas of the discipline; focus on democracy and politics

Technical expertise

Computer Skills:

MS Excel, MS Word, MS PowerPoint, MS Teams, Google Meet, Slack, Zoom, Skype, Moodle, MindMeister

Language Skills:

Advanced level of Spanish and English, full proficiency in Portuguese Hobbies:

Running, photography, creative writing

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