LINTO P THOMAS

**+ years experienced DOCUMENT CONTROLLER &

ADMINISTRATIVE ASSISTANT with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents. Possessing extensive knowledge of: electronic data management systems, supplier document controls, electronic filing systems and also technical library. md also technical library.

Dubai, UAE

+971*********

adrmou@r.postjobfree.com

Visa Type : Visit Visa

EXPERIENCE

DOCUMENT CONTROLLER cum QUALITY COORDINATOR - May 2020 to May 2021 Promat BD Middle East, Dubai (Manufacturer of Flanges and Pipe Fittings) DOCUMENT CONTROLLER cum ADMINISTRATIVE ASSISTANT

Samsung Engineering, Abu Dhabi - Sep. 2019 – Mar. 2020 Project : WHRP Project, ADNOC

Dodsal Engineering & Construction Pte. Ltd., Dubai - Mar. 2015 – Feb. 2019 Project : Effulent Water Treatment and Injection Project, KOC Saipem, Basra, Iraq - July 2013 - May 2014

Project : Inlet Booster Compressor Project (Basrah Gas Company) Samsung Engineering, Abu Dhabi - Aug. 2010 - May 2013 Project : Ruwais Refinery Expansion Project, Takreer Lahoud Engineering, Qatar - Oct. 2007 - May 2010

Project : Mesaieed ‘A’ 2000 MW IPP Project (CCPP), Qatar Petroleum Roles & Responsibilities : Document Controller cum Administrative Assistant

Maintain and updated submittal log, monitor the submittal schedule and status.

Coordinating with all departments for accessible and proper documentation.

Ensuring that all design and engineering documentation is up to date and accurately distributed to relevant parties.

Maintain confidentiality around sensitive information and terms of agreement.

Maintaining a tracking facility to enable documents to be updated easily.

Using Company standard formats and numbering system.

Maintaining the Document Control Database for Quality Related Documents like Quality Control Plan, Procedures, ITP’s, ITR’s, Surveillances, NCRs, Pre-Qualifications, MAR, CAR, PAR and Test/Material/Warranty Certificates for project.

Maintaining the Document Control Database for As-Built/Red Marked/Shop Drawings/IFC and RFC Drawings, FCR (Field Change Request), DCR (Design Change Request) & DAS (Drawing Amendment Sheet for project.

Provides Administrative Support to ensure efficient operation of office.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Page 1 of 3

Makes travel arrangements for senior staff such as booking flights, cars and hotel or restaurant reservations.

Update and maintain office policies and procedures.

Generating reports on daily, weekly and monthly.

Answers phone calls, schedules of meetings and support visitors.

Assist with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories.

Maintains supplies inventory by checking stock to determine inventory level, anticipating need supplies, placing and expediting orders for supplies.

Log all incoming and outgoing correspondence.

Responsible for maintaining the register of all transmitted documents and drawings.

Maintaining the Subcontractor documents and follow up for the approvals.

Provide administrative and secretarial support to Engineers, Project Team and Management.

Coordinate with Site Manager and Construction Manager to provide the technical assistance, administrative and clerical support for smooth site operations.

Maintain and arrange the external and internal meetings and ensuring all relevant material is provided.

Responsible for monitoring the stationary inventory, supplier details and purchase orders.

Good in communication for interacting with Client, Management Officials and Vendors. Roles & Responsibilities : Quality Coordinator

Maintain and updated PO Order log, monitor the production schedule and status.

Preparing Material Test Certificate (3.1 & 3.2) as per Traveller or Purchase Order.

Generate New Cast Encoding as per Traveller or Purchase Order.

Preparing RFI for Inspection like Raw Material Inspection, Lab Inspection & Final Inspection.

Coordinate with Lab to collect the Test Coupon for Lab Testing.

Provide the Test Scope Details to Lab for Lab Testing.

Coordinate with Lab to arrange the Lab Testing Inspection Schedule to Client, Vendor and Third Party.

Coordinate with Third Party and Client to arrange the Gate Pass for Inspector for final inspection.

Preparing the PMI, LPI & UT Report as per Traveller or Purchase Order.

Collate, produce and submit the Final Inspection Documents to Third Party and Client.

To follow up with Third Party and Client for IRN and DRN against Inspection.

Coordinate with Inspectors to Calibrate the Inspection Instruments.

Responsible for maintaining the register of all Original Documents like Material Certificates and Calibration Certificates.

Collate, produce and submit the MRB for Clients as per purchase order. Page 2 of3

PROFESSIONAL SKILLS

DOCUMENTATION AND RECORDS

CONFIDENTIAL DOCUMENT

FILING AND ARCHIVING

QA/QC DOCUMENTATION

DOCUMENTS NUMBERING

VENDOR DOCUMENTATION

DOCUMENT TRACKING SYSTEM

ADMINISTRATIVE SUPPORT

COMPUTER SKILLS

SAP, ERP Applications, Ms-Office, Adobe Acrobat & Networking

Documentation Tools – SAP, Cube, Wrench, Sharepoint, Assaiweb, eRoom, Livelink, CCMS & Grid EDUCATION

Diploma in Computer Application – Datamait Institute of Computer Training

ITI – Good Shepherd’s Technical Institute

PERSONAL INFO

Gender : Male

Nationality : India

DOB : 31/05/1975

Marital Status : Married

Religion : Christian

Languages : English, Hindi & Malayalam

LINTO P THOMAS

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