Helena Viljoen

Administrative Assistant

* ***** ******, *******, **********

921**********

062-***-****

adrm93@r.postjobfree.com

PERSONAL SUMMARY

I am a hardworking and versatile administrative assistant with proven organizational skills. I have excellent communication and people skills. I am detail-oriented with the ability to prioritize tasks. I type 45 words per minute.

SKILLS

MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Publisher, Canva Photoshop, InDesign, Sage, QuickBooks, Listener (Security Control Room Software)

EXPERIENCE

Bsure Insurance Brokers, Springs- Quality Assurance-Auditor

May 2021- May 2022

Review and update documents for maintenance and quality control

Maintain confidentiality regarding sensitive documents.

Providing support to Executive assistants

Reason For leaving: Contract ended

Formel Security Group/ FEMS, Olifantsfontein - Admin & Payroll Assistant/ Receptionist

April 2017- April 2021

Gather and process time sheets and calculate hours to be paid.

Managed all aspects of payroll administration.

Assisted internal staff with clerical and administrative needs.

Registering and assisting the staff with PSIRA

Registering and assisting staff with NBCPSS and PSSPF

Prepare communications, such as memos, emails, invoices, reports and other correspondence.

Write and edit documents from letters to reports and instructional documents.

Managing Switchboard

Managed office and ambulance inventory.

Reason for leaving: Resigned, commute was long

Merlin Park Primary school, Kriel - Admin & Teacher Assistant

August 2014- February 2017

Implementing the Teacher’s lesson plans and maintaining daily classroom schedules

Supporting each child’s social, emotional and intellectual growth and development.

Maintaining communication with parents, staff and faculty regarding the progress of students

Supported various administrative duties in the office.

Reason for leaving: Contract ended

Goller and Kok Physiotherapist, Centurion - Receptionist/ Assistant

May 2014- July 2014

Supported various administrative duties

Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.

Entered daily data in computer systems and documented office activities.

Making and capturing payments

Corresponding with medical aid.

Reason for leaving: Temp

Rachetman, Kriel - Receptionist

December 2012- April 2014

Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.

Typing out letters and documents.

Drafting staff allocations on site, duty roster.

Reason for leaving: Company closed

Roepersfontein, Kriel - Receptionist

January 2011- November 2012

Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.

Typing out letters

Supported various administrative duties

EDUCATION

Kriel High, Kriel - Matric

January 2005- December 2010

Afrikaans, English, Mathematics, Life Orientation, Science, Life Science, Business Studies

REFERENCE

Tebogo Buda, Client Care Bsure, 072-***-****

Esmerelda Vermaak, HR, Formel Security Group, 072-***-****

Dalene Pretorius, Merlin Park, 060-***-****

Contact this candidate