Mounia Rkiak Email: adrlrc@r.postjobfree.com

Nationality : Moroccan Whatsup : +212-***-***-***

Marital status: Married. Cellphone : +91-912-***-****

Office Manager, Sr. Document Controller

Skills

●Fluent in English, French, Arabic & Spanish

●GED (Management of Account Document

●DOLIBARR (Managing Invoices, and Company Account)

●Proliance Management (IDM System) for Managing & Archiving Site Documentations

●4Projects Management for letters, transmittals and to distribute and control

●Oracle Autovue for QD sharepoint Management of drawings, and different documents.

●ERP Management of Staff, Timesheets & Approvals

●PCM (PRIMAVERA)

●QPM SharePoint (Managing Document soft copy)

●Build on Line (Managing documents on EDM SYSTEM)

●Computer literacy: MS Office (Word, Excel, Access and PowerPoint), AutoCAD, Photoshop, Internet browsers, HTML and MS Project.

Competence

●Self motivated, ambitious, energetic, organized and ready to be involved in any technical challenge.

●Direct liaison with all entities for easy approach to project concepts and requirements.

●Excellent communications skills

●High level of energy and strong sense of urgency, Attention to detail, high-energy individual;

●High organizational skills

●Project management experience. Able to enhance projects work performances by setting standards and operating procedures, control cost implications.

●Wide knowledge in the market of various task including Procurement, main-contractor, sub-contractors, design consultants

Below is the overall working experience sorted by recent company employment dates:

Company’s Name : EVER SYS INFORMATIQUE -

Position : OFFICE MANAGER Period: Since Jan 2017

Mission : The company's mission is to audit companies regarding the computer’s security system, customer orientation and services. Perform SSI training and provide IT solutions and sourcing

Responsibilities As Office Manager :

●Assisting the Insurance Company to prepare the contracts as (Work Compensation, Professional Liability….)

●Managing Partners’s (PECB, PEOPLECERT, EGONA…) Contracts & Invoices

●Managing Clients’s Contracts & invoices

●Preparing Tenders (Administratif File, Bank Guarantee..)

●Organizing Training Sessions ( hotel reservations, Flight for Trainers..)

●Establish the employments contract

●Develop and maintain confidential departmental employee files, documents and databases

●Making the Staff work Attestation & Departure Certificate

●Cooperation with work inspections

●Apply the CNSS & Insurance Statement

●Treatment of Staff Insurance Files

●Managing the Agenda for the Manager

●Achieving the Administrative duties

●Managing the documents on GED

●Managing Quotations, Invoices on DOLIBARR

●Assisting the Accountant Monthly.

Company’s Name : QATAR PROJECT MANAGEMENT - QATARI DIAR Project- (Upgated from Doc Control to Senior)

Position : Sr. Document controller / HR Coordinator Period: From 2012 to 2016

Project : AL HOUARA PROJECT RESORT:- QATARI DIAR Budget : USD 4.8 BILLION

Including 54 Beach villa, Golf Course, 3 Hotels 5*, Kasbah, Apartments (Beach Apartment, Golf Apartments & Forest Apartments), DIAR Club, palaces & Riads by QATARI DIAR.

Responsibilities As Sr. Document Controller:

●Monitoring my Team in Proliance (managing all Construction documents IN & OUT: Distribution from Contractors to Consultant then feed back to the Contractor)

●Maintaining project team, department and/or general files.

●Managing between all entities related to the project (Client, Construction Company, Architects, 3RD party lab….)

●Contributing on the Report by Weekly & Monthly basis

●Control of all documents & archiving them in data base (Proliance)

●Updating IN & OUT LOG for (RFI, RFA, NCR, MoM, Submittal & Drawings...)

Responsibilities As HR Coordinator:

●Coordinating with Doha regarding all visits of our CEO and Directors

●Initiate and process employment requisitions, develop and edit departmental job description, vacancy announcements and position advertisements in consultation with the Human Resources Business Partner Manager.

●Establish the employments contract (local/Expat)

●Develop and maintain confidential departmental employee files, documents and databases

●Making the Staff work Attestation & Departure Certificate

●Cooperation with work inspections

●Apply the CNSS & Insurance Statement

●Treatment of Staff Insurance Files

●Coordinate departmental employee relation functions in consultation with the HR Business Partner Manager, monitor employee performance appraisal completions and track annual and sick leave accruals

Company’s Name : QATAR PROJECT MANAGEMENT - QATARI DIAR Project

Position : Document controller / HR Coordinator Period: From October 01st 2009 to Oct 30th, 2012

Projects : AL HOUARA PROJECT RESORT:- QATARI DIAR Budget : USD 4.8 BILLION

Including 54 Beach villa, Golf Course, 3 Hotels 5*, Kasbah, Apartments (Beach Apartment, Golf Apartments & Forest Apartments), DIAR Club, palaces & Riads by QATARI DIAR.

Responsibilities As Document Controller:

●Maintaining project team, department and/or general files

●Managing between all entities related to the project (Client, Construction Companies, Architects)

●Keeping records all correspondences IN & OUT

●Management & control of all document Hard & Soft Copies

●Keeping the LOG IN & OUT Updated (RFI, RFA, NCR, Minutes of Meeting, Submittals, Drawings..)

●Managing all the labeling and Index for all the files

●Managing Documents on QPM Sharepoint related to PCM (Primavera)

●From February 2010 after training, managing all documents IN & OUT on QD SHAREPOINT & PCM (Primavera)

●Making the necessary distribution on QD Sharepoint (Dispatching by WorkFlow) & follow up tasks

●Managing & Follow-up the Drawings LOG (IFC – Shop drawing…)

●Managing E-mail, Mails and calendar on Outlook.

●Coordinating meetings and conference calls

●Calendar coordination

●Provide all clerical services for the project team

●Preparing presentation packages

●Tracking consultants, contractors, and stakeholders letters and submittals

●Reception and Follow-up the invoices for development jobs to assist accounting

●General administrative duties

●Updating contract log, variation orders log & guarantee & insurance logs

●Preparing the Payment Certificate of invoices of entities for Client payment.

●Responsible for Procurement of office stationary, Kitchen stationary etc…

●Responsible for the Petty Cash.

Company’s Name : COTEBA : Project & Construction Management- QATARI DIAR PROJECT

Position : Personnel Assistant for the Project Director. Period : 2008 – 2009. (1 year)

Project : AL HOUARA PROJECT RESORT. – QATARI DIAR Budget : USD 4.8 Billion.

Responsibilities :

●Managing the Agenda for the Manager

●Attending the Management meeting and taking Minutes.

●Flight booking and hotels for COTEBA staff and visitors

●Managing between all entities related to the Project

●Keeping records all correspondences IN & OUT.

●Management of offices supplies.

●Management and control of all document Hard & Soft copies.

●Managing all the labeling and Index for all the files.

●Keeping the LOG IN & OUT updated.

●Updating contract log, variation orders log & guarantee & insurance logs

●Preparing the Payment Certificate of invoices of entities for Client payment.

●Make the necessary distribution.

●Managing E-Mails, Mails and Calendar on Outlook.

●Management of all documents on Electronic Documents Management System.

●Reception and Follow-up the Invoices.

●Managing the Project hand over and archiving the BOXES.

Company’s Name : ISAT “Specialized Institute of Aviation & Tourism” Fez –

Position : Human Resources Coordinator & Administrator officer Period : 2004 – 2008 (5 years)

Responsibilities :

●Monitoring all recruitments interviews with Airlines, Maritime companies & Agencies

●Meetings with the above companies for eventual recruitment

●Contact with airlines companies & others (Airport, Travel & Tourism agency, Maritime company…) for possible interviews for recruitment.

●CNSS Declaration

●Registration of students & for that I must convince them & their parents, accounting (2 parts: with students and with the director of the Institute), word processing (make CV for Students, letters & mails for Companies, Application forms ….), Statements to the authorities (Students & Teachers).

●Making the Staff work Attestation, & Departure Certificate

●Cooperation with work inspection

●Apply the CNSS & Insurance Statement

●Treatment of Staff Insurance Files

●Coordinate departmental employee relation functions, monitor employee performance appraisal completions and track annual and sick leave accruals

Education

Master in administration & human resource management in the American university of professional studies AUPS (Succeed = Waiting Diploma)

French literature at the University Sidi Mohamed Ben Abdullah Fez

Executive Assistant Diploma in the Institute of Applied Technology Specialist (ISTA) Al Adarissa Fez.

Bachelor of Science Experimental Series.

Training & Certification :

- October 2017: Training of GED & DOLIBARR (Follow-up of invoices, Managing Documents..)

- February 2012: Training of Proliance (Follow-up & Management of RFIs, Drawings, All site Documents….)

- November 2011: Training of “4Projects” Software Electronic Document Management.

- November 2011: Training of “Autoview on Sharepoint”

- October 2010: Training ERP “Management of Staff, Timesheets (Management, Approval…)

- December 2009: Training of (PCM) PRIMAVERA related to SharePoint

- November 2009 – June 2010: Diploma Spanish Elemental 3 – at AL AMAL Tangier.

- November 2009: Training of "Microsoft Office SharePoint" Software electronic document management allows:

- December 2008: Training of "Build-line" with Company CTSpace France

- 2007: Diploma High-Level English UPPER INTERMEDIATE at school ECBP Fez

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