DAWN KARP

SENIOR EXECUTIVE ASSISTANT

571-***-****

adrl0w@r.postjobfree.com

EXPERIENCE

EXA, Remote September 2021 - present

Executive Assistant to President

·Manage multiple timezone calendars, arrange meetings, prepare agendas, actions items (pre- and post- meetings), heavy document production, and creation of presentations as well as reports.

·Assist CFO, COO, General Counsel, and VP of Finance as needed for meetings, agendas, reporting, travel, and expense submissions.

·Approve and input purchase orders and requisitions on behalf of CEO, President, H.R. Director, and SVP Engineering and Systems.

·Manage all bank reconciliation, and submit and track direct reports to President/CEO’s performance appraisals and quarterly goals.

·Responsible for event planning for Europe offices and U.S. sales kick-offs, quarterly progress meetings, annual gatherings as part of staff meetings and lunches with the team and board meeting arrangements.

·Assists in all company production of documents pre and post close for our directors.

·Assisted Finance Department in our expense setup with Concur and Bamboo as well as Oracle requisitions for approval, input of employees information via Human Resources coordination, assist SVP Finance in obtaining company credit cards for all C-levels and maintaining records of expenditures and balance limits.

·Process all company documents needing executives’s signatures and coordinating originals, mailings for docs to get apostille, tracked, and logged using Microsoft Office Suite and Sharepoint.

·Maintain office supplies orders for remote workers on company corp card and coordinate with ICT on equipment and software needed for C level employees and onboarding of new C level executives.

·Coordinate and setup of all hands teams meetings and provide presentations using PowerPoint and excel .

·Participate in setting up systems for the company via ICT, Human Resource department, Engineering, Marketing.

· Solely responsible for legal documents with time sensitive turn around from President, Chief General Counsel and others as needed as well as notarization by me on over hundreds of documents. Tracked status of all documents.

GTT, McLean VA June 2013 – September 2021

Executive Assistant to President & CEO

·Extensive calendar management and arrange heavy travel (domestic and international) including itineraries, passport renewals, visa requirements and submissions, meeting agendas, document preparation and distribution for offices and meetings across the globe.

·Regular interaction with senior leadership team, direct reports to CEO/President, clients, investors, board members, and government officials with professionalism and confidentiality at all times.

·Manage key projects from beginning to end for annual holiday parties, leadership summit meetings and strategy sessions off-site, annual and quarterly kick-off meetings, sales kick-off planning and execution, marketing expos, and investor road shows. All planning for above includes quotes, location decisions, catering, negotiations, speakers, document production materials, and any other details required for communications across departments and attendees.

·Arrange annual, monthly, and quarterly board meetings including travel and itineraries, agenda preparation, document preparation, and board book distribution, conference room set up, catering, location for off-site meetings, hotel preparations and billing, and facilitation of timely agenda.

·Plan and execute contract negotiation and site visits in the Caribbean for annual president’s club trip for 140+ employees and all C-level executives. Work across divisions such as with marketing on awards and advertising of the event with the company for encouragement amongst employees. Planning of all events during the week and stayed on-site to manage day to day agendas. Coordinate all events and meetings with each winner as well as all communications, travel arrangements, passport renewals, and visa letters for attendees.

·Plan and execute monthly and annual extended leadership meetings for 75+ senior level employees including location of hotel, room blocks, and reservations, speaker arrangements and payments, invites, and communications to all attendees. Also arrange all break out meetings following the summit.

·Manage and track daily, weekly, and monthly super star company recognition program to ensure all 3000 employees are eligible to win at least once and work with marketing to get picture and bio on company intranet.

·Assist and coordinate on company monthly newsletter and all input across divisions and offices.

·Managed all hands meetings via video for over 3000 employees and in our company offices and remote across the globe.

·Responsible for expense submissions for CEO, senior leadership team, and handle President’s flex submissions, medical, and financial matters, rewards programs for hotels, airlines, rental cars, etc., and approvals for all purchase orders and requisitions.

·Manage all bank reconciliations, expense submissions, reporting, and all subscription renewals as well as CEO’s flex spending account, family doctor appointments and personal assistant projects as directed.

·Coordinate and arrange headquarter’s employee events including pancake Fridays, new employee breakfast, lunches, company holiday potlucks, employee appreciation day, and monthly as well as quarterly happy hours.

K2 Group, Inc., Vienna VA June 2011 – June 2013

Executive Assistant to President & acted as Contracts Manager

·Calendar management, extensive travel (domestic and international), and special projects of classified nature (held a TS/SCI clearance)

·Received and interacted with board members, clients, subcontractors, and arranged and planned board meetings annually and quarterly including agenda, board books, location of meeting off-site, and catering

·Managed setting up new office and supervised office manager, supervised receptionist, established vendor relationships, and maintained relationships with government agencies on contracts

·Managed and prepared all contract billings to agencies, worked with auditor and company attorney on contracts and billings as well as requests for proposals preparation

·Managed all expense reports, accounts payable, and receivables, as well as health reimbursements and flex spending for CEO and Contracts Manager

·Acted as contract’s manager in addition to being the Executive Assistant

·Setup of training for employees and group team building courses

·Took minutes of all meetings internally using highest confidentiality

·Assisted in writing company policies and procedures as well as security requirements

DLT Solutions, Herndon VA March 2009 – June 2011

Executive Assistant to President and Vice President, Oracle Sales Division

·Heavy calendar management, meeting preparations for team, dissemination of materials between DLT and Oracle high level executives, agenda preparation, conference room reservations or off-site locations for meetings, and catering

·Responsible for being liaison between DLT executives and Oracle executives for the partner channel network and certifications program. This included consistent training requirements for all sales reps on the team in pre-sales, sales, and implementation on all Oracle software DLT sold to the government

·Assisted on meetings for the Board of Directors and events including agenda, itineraries, document preparations, board books, catering, strategy sessions and off-site meeting locations

·Assisted in team club trip planning for meeting annual goals for Oracle team including location in Caribbean islands, Prepared and coordinated annual holiday party including location and entertainment as well as invites to the company employees

·Planned and arranged all company events regularly for DLT and Oracle sales reps and management outings important to meet sales reps on the teams and build solid working relationships

·Managed all rep reports regularly to VPs and President on call logs per rep, sales pipelines, and training completed

·Managed all training for new reps on the team to ensure all software training was completed via presentations and kept the certifications up to date and tracked each sales representative

·Managed employee recognition certificates for Oracle sales team reps and group team building events

EDUCATION

Bachelor of Science in Social Work, George Mason University 1999, 4.5 GPA and a cum laude graduate. Held class president and vice-president of the social work class 1998-1999 for junior and senior year.

SKILLS

·Strong work ethic and integrity as well as maintain confidentiality always

·Excellent verbal and written communication

·Superb organizational ability and great time management

·Strong PC skills and Microsoft Office Suite, Concur, Oracle, Bamboo, and Workday software

·Team player and independent worker needing no supervision

·Notary Public for the Commonwealth

·Extremely resourceful

·Detail oriented

·Consistently proactive and anticipates needs

·Strategic planning and critical thinking

·Face of the company and great ambassador of company President CEO and Sr. Leadership Team at all times

AWARDS

·Received GTT Super Star Award twice for company-wide recognition out of 3000 employees for job performance, 2019 & 2020

·Received a GTT Award for President’s Club Trip and restricted stock for employee performance, 2014-2019

·Received restricted stock quarterly for job performance at GTT on Annual President’s Club as sole project manager

FUN FACT

Prior to returning to the workforce in 2014, I owned, operated, and managed three My Gym Children’s Fitness Center franchises and worked in all three for four years while raising my two children. We had the best grand opening in our third location, Leesburg, Virginia of all the 300 My Gym locations. I opened the third location in Leesburg, Virginia from getting the location, advertising, marketing, and getting the permits to open. It was a sold out opening for the third location with no spots left and many classes had wait lists for over a year. I maintained a high enrollment in each gym over the four years. I enjoyed being the manager of all the gyms and opening one of them from buildout to selling of it.

Excellent references upon request.

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