Virtual Assistant Executive
Resume:
Jay mclaren harris
TALENTED PROBLEM SOLVER- PROJECT MANAGER- LEADER
PERSONAL PROFILE
Quality-focused Lead Coordinator offering expertise in cross-functional communication, project management and administration leadership and support. Talented problem-solver and decisive planner. Self-motivated contractor bringing proven leadership, organizational and customer relations skills. Independently solved problems and kept teams on task to handle diverse business requirements.
Work Experience
REGIONAL OPERATIONS MANAGER (CONTRACT)
Northern Regional Alliance 2022 (2 Month Contract Jan-Feb) Taking responsibility for all daily operational matters pertaining to a client group of House Officers and Registrars (Junior Doctors)
Act as the primary point of contact for House Officers and Registrars in client group Management of administrative tasks
To receive, process and transder information between the Rostering team, Daily Operations and other internal and external stakeholders
To Provide an effective after hours RMO booking service in line with NRA business objectives for the Auckland Regional District Health Boards.
Participate in RMO related projects and audits
Involvement in Daily Operations Team Development
SENIOR FINANCE COORDINATOR (CONTRACT)
Auckland One Rail 2022 (ended June 30)
Gathering, analysing and interpreting relevant financial data and preparing and presenting financial documents and reports. Evaluating and optimizing financial control and procedures while highlighting opportunities for improvement. Reviewing contract compliance and bit commitments and ensuring that SLT members are aware of their obligations to the contract.
Use of Microsoft Teams, Word, Execl, Access, Lists to manage, communicate, produce and publish. Manage accounts receivable and payable
Manage company's liabilities and identifying and addressing account discrepancies Email: ************@*****.*** Phone: +64-211****** Auckland, New Zealand DIRECTOR OF OPERATIONS (CONTRACT)
Justice 4 Housing Inc. 2022 (4 Month Contract) Remote Satellite/ Boston, MA, USA Responsible for the day-to-day running of the business and the performance of key functional areas, such as revenue, teaching and learning, research and development, people and culture. Lead and support the executive team to maintain high operational effectiveness. Assist in the development of educational and outreach strategy and outcomes. Support the programme for national expansion across the United States. Proactively support the development of people and systems to ensure the continued growth and expansion of the business. Responsible for HR department and Payroll
Travel to the US and perform in-person engagements Represent the organization at State and Federal political and business engagements. VIRTUAL ASSISTANT (CONTRACT)
Private Investor based out of Singapore 2022 (Ongoing) Maintain executive's appointments/calendar.
Email management and organization.
Prepare presentations and/or spreadsheets.
Create structure/workflow/processes.
Research technologies and make recommendations.
CRM administration: updates and data entry.
Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Project Assistance/Coordination.
Event planning and coordination.
PROGRAMME MANAGER/ ACTING CEO
The Moko Foundation 2018- 2022
Managed a year-long mentoring programme for over 1000 rangatahi (youth) from across New Zealand and match them with influential mentors.
Created and maintained relationships with top influential leaders from the Business, Corporate, Community, Sporting and Music Industries.
Delivered and hosted multiple events, including Youth Summits, Formal Networking Events, International and Domestic Tours. Managed a NZD$400k+ contract to deliver the programme across the country across several years, build relationships with funders and expanded the programme from two locations in 2019 to seven locations in 2022. Overlooked the operations of the entire organization, including three fully functional departments, 35 staff members across the country and ensured that task, KPI's and objectives were met. Reported to the Board of Trustees on the progress, development and opportunities of the organization. Engaged with industry leaders (within the boundaries of our work) to enhance relationships and better partnerships. Managed annual budgets and financial forecast for the organization, ensuring that we didn't blow budget but also achieved our objectives.
Represented the organization at multiple events, including both domestic and international. Accompanied delegations of young people to their conferences (both domestic and international). From 2021-2022 Acting CEO (Due to the resignation of the then CEO) 2022 went Part Time. SOCIAL MEDIA ACCOUNT ASSISTANT (PART TIME CONTRACT) Microsoft New Zealand 2021-2022
New Zealand Entertainment Group 2021-2022
Assist with the design and execution of social media campaigns Create weekly and monthly editorial calendars to promote company brands on various social media websites Create and distribute content such as blogs, infographics, videos and press releases on social media and traditional news outlets Track social media engagement to identify high-performing ideas and campaigns for scalability Support marketing team at live and online event
Perform social media marketing research
Assist on influencer campaign strategy
Respond to comments and DMs on social media platforms Brainstorm and research ideas for original content Create compelling graphics to share across social channels Write social media captions that speak to the company’s target audience Help create and edit short-form videos
Develop new strategies for increasing engagement
Assist with photo/video content shoots
Ensure brand message is consistent
HOST AND PRESENTER (CONTRACT)
Tech Week TV- Stuff New Zealand 2021 (3 Month Contract) research topics and background information for items to be featured on the programme plan and rehearse shows
write and sometimes memorise scripts
liaise with other members of the production and technical teams introduce and host programmes
interview guests in the studio or on zoom
read from a script or autocue, or improvise
keep the programme running to schedule, responding positively and quickly to problems or changes and improvising where necessary
CAMPAIGN AND POLICY ADVISOR TO DEPUTY PRIME MINISTER (CONTRACT) New Zealand First 2020
Managed logistics and planning for events during the 2020 General Election campaign for the (then) Deputy Prime Minister. Assisted the Rt. Hon. Winston Peters with scheduling nationwide tour, community engagements, scheduled stops, organizations to engage with.
Organized and arranged Accommodation, meals, and other events during the campaign while working with and communicating with teams around the country.
Liaised with and built relationships with the Media, released media advisories, arrange for stand up press conferences. Assisted with strategic planning of the campaign and working with a team to deliver the campaign. Advised on policy advancements and amendments.
Became the "go to" person on the campaign trail, overlooking the onboard operations of the campaign. Reporting to the Campaign Manager on objectives, challenges, issues, opportunities and financial status. Get in Contact
************@*****.***
139 Popes Road Takanini, New Zealand
Inkedin.com/in/jaymclarenharris
Networks and Work Experience
memberships
Nurture Change 2019 - A network
of 500+ New Zealand Top Business
Owners, Directors, Entrepreneurs.
(5 Day Business Retreat in Fiji)
Young Enterprise Alumni
The Nesian network- A network of
200+ Maori and Pacific Island
Business Owners, Directors,
Entrepreneurs.
Aspire2 International Advisory
Panel
Moko Foundation Mentor Network
GOVERANCE EXPERIENCE
Director, Chairperson, Trustee
Trustee- The Moko Foundation
Organization
Problem-Solving
Communication
Team Working
Leadership
SOFT SKILL
Project Management
Presenting
Marketing
Microsoft Office
Time Management
HARD SKILL
NETWORKING
PUBLIC RELATIONS
EVENT PLANNING
AND OFFICE
MANAGEMENT
OTHER SKILLS
EXECUTIVE ASSISTANT / CHIEF OF STAFF
The Moko Foundation 2015-2018
·Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning
·Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
·Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
·Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects
·Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications
Areas of Expertise
-Commercial, challenging approach to
Board strategic positioning.
-Specialist interest in financial viability
and sustainability, transformational
change, developing high performance
teams, staff health and wellness.
-Significant exposure, respectful and
professional approach.
-Significant network of executives and
professional advisors.
-Business development experience to
growing organization’s ability to
deliver.
Employment before this included Hospitality, Warehousing and Logistics.
Contact this candidate