Executive Assistant

SUMMARY

Highly resourceful and adaptable Executive Assistant/Office Manager, with the instinct and drive to assist from the executive team to individual contributors with whatever is required to support the business’ needs. Effective communicator with proven organizational skills, and the attention to detail acquired from decades of experience with running workplaces smoothly. Outstanding track record of handling budgets, juggling diverse projects, and delivering excellent quality of work while meeting or exceeding timelines.

AREAS OF EXPERTISE

Leadership skills and drive Proven ability to deliver under budget Effective communicator with excellent negotiation skills Discreet Critical thinker Problem solver Time management Able to work independently and anticipate next steps and actions Multitasker Outstanding computer skills Project management Resilient Customer centric approach Service excellence Ability to adapt to new technology systems & software Training & coaching of junior staff Good listening skills Empathy Sense of urgency in getting priorities communicated) Attention to detail Adjust easily to diverse environments Proven track record of deliver at world class level Uncompromising integrity

PROFESSIONAL EXPERIENCE

Ambassador Services, Sr. Executive Assistant/Personal Assistant & Office Manager 2020-2022

Led executive leadership team and board meetings, tracking progress of initiatives

Achieved/improved customer service satisfaction scores by 27% year-over-year

Trained, coached and supervised administrative and supervisory field personnel

Oversaw numerous properties, including residential flipping business, large cattle operation, multiple commercial facilities maintenance services sites including Harris County, City of Houston, Port of Houston, Coca-Cola Bottling, Disney, and Fox News amongst others

Spearheaded uniform inventory policy and procedures, including inventory management, distribution across field organization staff, along with quarterly reporting, saving the company over $20,000 last year alone

Troubleshooted IT, phone system, office equipment and led employee engagement events

Managed corporate office orders through such vendors as Amazon, Sam’s Club, etc.

Handled and reported multiple entity expenses following compliance policies, including subcontractors, consultants, law firms, landlord requirements, vehicle inspections, and such

Primary CEO gatekeeper

Paragon Offshore, Executive Assistant/Para Assistant to General Counsel, Sr. VP 2014-2018

Audited/processed corporate legal invoices - sole administrator - discrepancies/overcharges via Serengeti Program

Drafted corporate disclosures

Created/oversaw compliance of corporate engagement letters

Prepared and distributed agendas and meeting minutes for the board members

Created, managed/maintained corporate minutes books for 350+ foreign entities

Collaborated with finance department in the processing of corporate invoices

Managed DOJ compliance issues, confidential highly sensitive matters, bifurcating documents, managed wire transfers via finance department

Created corporate legal budget, proposing cost reductions $500K - $1million + annually

Maintained electronic entity database 350 entities, foreign tax records

Primary gatekeeper

W&T Offshore, Executive Assistant to CEO/President & Founder 2011-2014

Organized multiple offsite investor bank meetings, travel logistics

Created flight itineraries, collaborating with corporate pilot, international layovers & menus etc.

Managed corporate costs, expenditures for multiple entities

Oversaw multiple private residences/rental properties out of state, upgrades/taxes etc.

Organized corporate investor roadshows, speaking engagements etc.

Worked directly with stakeholders and marketing on groundbreaking construction dates and grand openings throughout U.S.

Collaborated with CEO to ensure high volume complex international flight logistics

Horizon Wind Energy, Executive Assistant, Chief of Staff to Board & Chairman/CEO 2007-2011

Oversaw professional/personal affairs for CEO and family

Supervised corporate personnel

Effective gatekeeper for CEO and family

Managed private residence, upgrades, and all matters

Effective compilation, distributing board materials to directors setting deadlines and CEO expectations

Organized international annual meetings, board dinners

Collaborated with European counterparts to ensure connectivity and confidential high-level material

Pride International, Legal Affairs Coordinator/Executive Assistant, SVP & General Counsel 2004-2007

Audited AX expense reports for CEO & General Counsel ensuring credits were accounted for

Supervised legal administrative staff, temporary/night administrative support

Driving force - organized international, multilingual legal file room and undertook paperless legal file room processes

Negotiated corporate vendor contracts

Organized team building offsite events & logistical details

Sole programmer regarding company stock options, maintained confidential stock options files

Managed DOJ compliance issues, confidential highly sensitive matters

Created, logging business analysis reports, regarding special meetings and matters

Created, proposed, managed and researched quarterly/annual budgets for legal dept.

EDUCATION

Houston Community College 1980, 1982 & 1990 and Universitá di Parma 1982-1985 Business Acumen

SOFTWARE PROGRAMS – Microsoft Office, Word, Excel, PowerPoint, Access, SharePoint, Serengeti Legal Tracker, Concur, Workday, Usource, Blueprint, Secretariat

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