Accounting Assistant Contract Coordinator
Resume:
Regina A. Thomas
**** ****** ******, *********, ** 92504
********@*****.***
SUMMARY OF QUALIFICATIONS
Interpersonal skills in communicating, both verbally and in writing, with attention to detail.
Ability to interact diplomatically and professionally with staff, campus representatives, customers and visitors.
Thorough knowledge to analyze and prepare legal documents and business agreements to conform to policies and procedures.
Demonstrated organizational skills working with multiple and overlapping timelines and frequent interruptions to meet deadlines.
Proficient in utilizing microcomputers with Microsoft hardware and software programs, and UC on- line financial systems.
Experience with fund accounting, FAR and generally accepted accounting principles for budgeting purposes.
PROFESSIONAL EXPERIENCE
University of California, Riverside Architects & Engineers Contract Analyst (Jan 2017 – Retirement June 2019)
Analyze, prepare, organize, and process public works contract documents, including professional service agreements, executive design professional agreements
Conduct bidding cycle activities for contracts.
Apply professional contract concepts to investigate, qualify and select contractor sources and bidders.
Draft standard contract language, validate sole-source justifications, and develop counter proposals.
Monitor contract documents, due diligence review processes, and advertisements for compliance.
Administer the purchase and work order process by analyzing, organizing, preparing, and issuing purchase orders.
Review requisitions and select appropriate contracting method based on departmental needs.
Review contracting trends and make recommendations to clients to reduce transactions and processing costs.
Investigate and mediate departmental or contractor complaints. University of California, Irvine Facilities Management Contract Assistant (Jan 2011 – Jan 2017)
Provide technical leadership with a high degree of knowledge in public work contracts and agreements.
Oversee the planning, coordination and management of contract document activities from initial inception through execution, including scope, design, development and implementation.
Process and conduct all prequalifications and qualifications for Design Professionals, Consultants and Contractors in Facilities Management.
Mediate contract-related disputes, such as bid protest and contract compliance issues.
Assist Contract Manager in planning and developing contract language for situations not covered by usual University agreements.
Maintain and manage revisions of policies and procedures for compliance.
Process financial transactions for accounting and non-payroll accounts for internal control using major systems.
Interim to the Contract Manager during leave.
Resume of Regina A. Thomas
Page Two
University of California, Riverside Office of Design & Construction Contract Coordinator (Oct 2000 – Jan 2011)
Responsible for coordinating the preparation and processing of construction contracts, professional service agreements and executive design professional agreements for major and minor capital projects.
Assist Director of Contracts in assuring revisions to policies and procedures for construction contracting.
Coordinate and schedule bid openings governing University formal bid opening process.
Evaluate prequalification documents for potential contractors.
Analyze Certificate of Insurances and other contract documents to assure compliance with University policy and procedures.
Assist in resolution of contract-related disputes, consulting as necessary with General Counsel at Office of the President, and campus representatives.
Assist Budget Analyst in analyzing and processing invoices for accuracy, contractual terms, project funding and payroll.
Procure Purchase Orders for services and goods through outside vendors. University of California, Riverside Accounting Office Accounting Assistant (Jul 1991 - Oct 2000)
Maintain financial budget of lease-purchases, maintenance blankets and sub-contract invoices of grants.
Process financial transactions for accounting, purchasing and non-payroll accounts for internal control.
Research, analyze and solve fund accounting financial system transaction problems for budget purposes and reports.
Procure specified goods and services through outside vendors.
Process all travel vouchers, reimbursements and check requests.
Assist in processing payroll and maintaining employee records using Payroll/Personnel System.
Audit and process a high volume of procurement invoices to comply with University policies & generally accepted accounting principles.
Supervise and train work-study students.
EDUCATION & TRAINING
Bachelor Degree in Business Administration
California State University San Bernardino, Graduated June 2006 Certificate of Supervision
AGC Certificate of Construction Supervision
AGC Certificate of Supervisory Technologies
AGC Certificate of On-Site Supervision
AGC Certificate of Project Management
San Diego State University June 2014
Employment Development Courses:
Contracts and Grants Workshop Series Conducting Appraisals
Developing Proposal Budgets
UC Payroll/Personnel System
UCRFS Financial Systems
UCR E-Buy
Mastering the Transition from Expert to Manager
UC and The Law
FAMIS (Facilities Work Order System)
PAL Card Program
HR Compensation Management
AGC’s Supervisory Training Program
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