Simi Suma

Dubai, UAE

Mobile: 056-*******

adrjf0@r.postjobfree.com

Application for the post of Secretary / Snr.Doc. Controller / Projects coordinator

Dear Sir,

I am Smart, Energetic and Hard Working professional with UAE experience as Office Manager, Snr.Document Controller, Procurement, Project Coordination, Office administration and as Executive Secretary. I have proficiency in SAP, Aconex and CRM software.

I herewith attached my CV for your kind reference, looking forward to receiving your favorable response.

Thank you

Simi B Suma

Mob: 056-*******

Simi Suma

Dubai, UAE

Mobile: 056-*******

adrjf0@r.postjobfree.com

ADDITIONAL

ACHIEVEMENTS

Proficiency in MS-Office (Word, Excel, Power-point, Visio & Outlook)

Proficiency in SAP DMS, CRM, WRENCH and ACONEX

Able to handle multiple tasks, energetic and positive attitude, hard working

Time management skills

Fluent in internet and e-mail activities

PROFESSIONAL

EXPERIENCE

Eva Interior (2020 – 2022)

Exécutive Assistant to GM

MKM Commercial Holdings (2017 – 2020)

Executive Secretary, Snr.Document Controller

Riva Digital / Riva Park Projects (2015 – 2017)

Office Manager, HR Assistant

Metito Overseas Ltd (2012 – 2015)

Contracts Coordination, Document Control(Aconex)

Petronash FZE (2007-2012)

Procurement, Documentation Executive (SAP)

Eva Interiors

Executive Assistant to GM / Snr.Document Controller

Calendar Management

Respond to emails / project emails

Organizing and scheduling meetings and arrange conference rooms

Alert Manager about cancelations / new meetings

Attending meetings, Preparing agendas for board meetings, MOM and circulation

Preparing projects report in coordination with Project Managers

Coordinates office management activities

Preparation of organization chart, Weekly Roster, Presentations

Taken care of Staff Attendance,Leave Applications,Staff requirements- reimbursements and further approvals

Report generation on document status and prepare correspondences.

Projects site coordination

Monitoring document controllers, handling project documents

(Drawings / Submittals – Shop drawings, MIR, IR etc) whenever necessary

Documents pending status reports

Preparation of Snag list, snags pending reports

Project Handover reports

Oct 2020– Mar

2022

Simi Suma

Dubai, UAE

Mobile: 056-*******

adrjf0@r.postjobfree.com

MKM Commercial Holdings (WAFI GROUP)

Executive Secretary / Snr.Document Controller

Project: Jadaf Hotel Project & WAFI Mall Expansion

Organizing and scheduling meetings and arrange conference rooms

Alert manager about cancelations or new meetings

preparing agendas for board meetings

Preparing reports

Arrange for outgoing mail and packages to be picked up

Greet and receive visitor

Coordinates office management activities

Ordering stationery and furniture

Determine matters of top priority and handle accordingly.

Preparation of organization chart, Weekly Roster, Presentations

Taken care of Staff Leave Applications, Staff requirements- reimbursements and leave approvals, arranging new office space for Managers

Respond to project emails, report generation on document status and prepare correspondences.

Preparation and circulation of Organization chart, Presentations

Project coordination. Follow up on project related matters.

Submission and easy retrieval of documents & correspondences after interdisciplinary check.

External / Internal follow up on pending issues

Distribute incoming documents to Lead Discipline Engineers and correspondences to concern person as instructed by Project Manager.

Recording, distributing, filing and retrieval of all project documentation and drawings for both the construction and commissioning phases of the project.

Maintaining a systematic filing and scanning of all documents incoming and outgoing correspondence for easy retrieval.

Preparation of weekly/monthly documentation status reports and Internal/external follow ups on daily basis through emails and on basis of reports.

Distribution and follow up on NCR and Site Observation (SO) to close out

RIVA PARK PROJECTS

Office Manager, Snr.Document Control & HR Assistant Project Name: Hub Zero / City Walk, Client: MERAAS

Greet and receive visitor

Organizing and scheduling meetings and arrange conference rooms

Alert manager about cancelations or new meetings

reviewing incoming messages to determine their significance,

preparing agendas for board meetings

Preparing reports

making travel arrangements

Arrange for outgoing mail and packages to be picked up

Coordinates office management activities

Oct 2017– Aug

2020

Oct 2015 – Oct

2017

Simi Suma

Dubai, UAE

Mobile: 056-*******

adrjf0@r.postjobfree.com

Ordering stationery and furniture

Determine matters of top priority and handle accordingly.

Plans events and volunteer activities

Checking Leave Applications, Time Sheets, Attendances prior to management approval

Petty cash handling and weekly report of Inward / Outward cash transactions.

Monitoring costs and analyzing variances.

Petty cash report and approvals from management and suggest cost control methods

Preparation of organization chart, Weekly Roster, Presentations

Hotel and Ticket booking

Organizing company events or conferences.

Supervising and monitoring project site office administrative staff

Preparation of bank submittals for project financing

Screening CVs and taking preliminary interviews

Overall administration including follow up on various matters on Finance and coordination with HR department

Keep track of Document status for weekly reports

Preparation of Correspondences as directed by General Manager, Projects Director

External / Internal follow up on pending issues.

Maintaining a systematic filing and scanning of all confidential documents

METITO OVERSEAS LTD, SHARJAH

Senior Exe. Documentation / Contracts Coordination

(software – ACONEX)

Systematic arrangements and retrieval of Correspondence and documents for Contractual purpose using ACONEX software

Claims preparation for Projects

Preparation and Submission of correspondences

Studied reports received, checked and compared with previous reports and other data, and brought to the attention of the Project Director significant items, changes, errors or omission

Using software for Electronic filing and easy retrieval

Coordination within the departments

Keep track of material, drawing, RFI’s approval/ status and update the same in respective logs and in a proper method whenever necessary.

Distribute documents and correspondence to Lead Discipline Engineers and others as instructed by Project Manager or Contracts Manager after inter discipline check.

Retrieval of all project documentation and drawings for both the construction and commissioning phases of the project.

Preparation of weekly/monthly reports and Internal follow ups on daily basis through emails and on basis of reports.

Follow up of pending documents/drawings/approvals if necessary.

Evaluate and develop improved techniques for the control of documents in consistent manner

Check and verify Transmittals and Correspondences and maintain for May 2012–Aug

2015

Simi Suma

Dubai, UAE

Mobile: 056-*******

adrjf0@r.postjobfree.com

EDUCATIONAL

ATTAINMENTS

PERSONAL

DETIALS

easy retrievals

Prepare necessary documents and Coordinate Contract/Project meetings

Bachelor of Arts (Economics)

Kerala University, India

Master of Arts (Sociology)

Madurai Kamaraj University, India

Nationality : Indian

Visa Status : Visit Visa

Marital Status : Single

Languages Known : English, Hindi, Malayalam,Tamil

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