Entry Clerk Administrative Assistant

Anne Dolowitz

adrj5g@r.postjobfree.com

SUMMARY

Autonomous Accounting professional with over 20 years of hands-on accountancy experience. Intuitive trainee, adept at grasping new software, concepts, and SOPs expeditiously. Once proficient with existing systems and processes, skilled at identifying areas where efficiency of workflow could be improved, presenting said inefficiencies to appropriate management personnel, and making recommendations for improvement solutions.

EDUCATION

May 2003 – Southwestern University, Georgetown, TX

Bachelor of Arts, cum laude, Communication Studies. 3.74 cumulative GPA, 4.0 GPA within major.

1991 to 1994 – University of Southwestern Louisiana (now University of Louisiana at Lafayette), Lafayette, LA

Completed 3 years of a bachelor’s degree with major in Marketing. 3.30 cumulative GPA.

1991 – Comeaux High School, Lafayette, LA

Graduated in top 10% of class. Cumulative GPA of 3.31

TECHNICAL SKILLS

OS: Windows – all versions; MacOS

Accounting: Deltek ComputerEase (Construction Industry-specific); Sage 100, MAS 90/200; QuickBooks Pro & Enterprise Solutions; Peachtree 2000

Apps/Software: Microsoft Office, especially Word, Excel, Outlook, PowerPoint and OneNote; SharePoint; Nitro Pro; various other e-mail clients; various Internet browsers; salesforce.com (use and administration)

Typing Speed: 60 WPM

WORK EXPERIENCE

Architecture Roof Systems, LLC – Round Rock, TX

As Project Engineer/Office Management, 12/2019 to Present

Hired and trained new Administrative Assistant.

Added Accounts Receivable function, including AIA progress invoicing.

Continued most other previous duties; those that were taken over by new Admin changed to supervisory/quality-control review.

As Project Engineer, 11/2016 to 12/2019

Any- and every-thing administratively related to project management, including Purchasing, Employee and Subcontractor Payroll, Accounts Payable, Service Billing, Document Control, Contract Administration, Job Costing, etc.

As Administrative Assistant, 11/2015 to 11/2016

Utilize Deltek ComputerEase (CE) software to facilitate project accounting/job-costing, project management, accounts payable (including recurring transactions), Employee and Subcontractor payroll, purchase orders, account audits and reconciliations.

Document Control – enter and organize all project-related communications (emails, phone calls, texts, etc.) into specific CE module for this purpose and backup documentation to SharePoint.

Contract creation and revision using MS Word and/or Nitro Pro.

Reader/Test Scorer, Data Recognition Corporation – Austin, TX. 03/2015 to 05/2015

Temporary position scoring written/essay responses to standardized test prompts for the subjects of Reading and Writing for various grades in various states. Evaluated responses provided efficiently and accurately according to scoring criteria provided.

Drilling Info, Inc. (now Enervus) – Austin, TX

As Accounts Administrator, then Accounts Administration Supervisor, Drilling Info, Inc. – Austin, TX. 10/2007 to 12/2013

Maintained customer information database, processing numerous time-sensitive transactions each day – including but not limited to subscriber/user changes, account changes/upgrades/terminations, etc., and generate any invoices resulting from these transactions.

Utilize and administer salesforce.com, including page design and integration, for Sales, Marketing and Accounting departments, as well as upper management dashboards.

Contract creation and modification using Nitro Pro.

Maintained monthly and annual reports of various account and user statistics.

Worked closely with Development team to diagnose and brainstorm solutions to database administration issues.

As Billing/Revenue Specialist, 2/2004 to 9/2007

Performed all billing functions for multimillion-dollar oil field related web-based company.

Worked closely with all levels of management, sales, and other staff to coordinate practical issues of new product sales and tracking.

Tracked and managed legal contracts and license agreements between company and subscribers using various apps, including Nitro Pro.

Created and maintained complex and detailed sales reports in MS Excel, including budget forecasting and sales analyses.

Managed sales tax liabilities in all states where company maintains nexus.

As Data Entry Clerk, 7/2003 to 2/2004

Process and enter data from multiple forms for multiple states into company-owned database for subscriber consumption.

Consultant, Debby Ellis Writing Center, Southwestern University – Georgetown, TX. 8/2000 to 5/2003

Assisted students at all levels of the writing process, from brainstorming a topic to tweaking the final paper/presentation.

Provided grammatical and composition assistance for a wide variety of subjects.

Trained new interns to become consultants themselves.

Bookkeeper, Georgetown Energy, Inc. – Georgetown, TX. 2/1999 to 7/2000

Performed all aspects of Accounts Receivable and Accounts Payable functions.

Balanced multiple corporate checking and cash flow accounts.

Performed secretarial and/or administrative duties as needed.

Administrative Assistant, Applied Products/Technical Resources – Austin, TX. 9/1998 to 2/1999

Formatted and edited contractor resumes.

Composed job opportunity ads for company web site.

Invoiced clients for payroll of employed contractors.

Provided other general assistance as needed.

Accounting Clerk, Columbia Universal Life Insurance – Austin, TX. 7/1998 to 9/1998

Note: Columbia Universal is no longer in business.

Prepared the daily deposit by sorting and encoding 200 to 400 checks.

Processed accounting entries involved with payment checks received as well as checks received from other departments and month-end reconciliations.

Provided other assistance as needed within the Accounting Department.

Administrative Assistant, Miss Helen’s Cajun Seafood Restaurant – Scott, LA. 2/1998 to 6/1998

Note: Miss Helen’s Seafood is no longer in business.

Counted and deposited large sums daily, including cash and credit card transactions.

Performed general office duties as needed, including typing, filing, computer operations, and general office management/assistance.

Administrative Assistant, Indoor Recreation Company – Lafayette, LA. 6/1997 to 2/1998

Managed the office and showroom alone on a consistent basis, including payroll, inventory control, computer operations, typing, filing, and AR/AP.

Provided inside sales support.

Administrative Assistant, Microwave Components, Inc. – Stuart, FL. 7/96 to 5/97

Operated and maintained all computers.

Provided secretarial/administrative assistance, including typing, filing, data entry, inventory control, etc.

Made travel arrangements for outside sales force located throughout Florida, Georgia, and North Carolina.

Office Manager, Mancil’s Tractor Service – Stuart, FL. 4/96 to 7/96

Managed office daily, including crew dispatch.

Performed administrative duties as needed, including payroll, typing, filing, data entry, etc.

REFERENCES

Provided upon request.

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