On Line Document Control
Resume:
Shane I. Hunter
Charlotte NC 28214
**************@*****.***
Technical Skills:
o Proficient in Windows 10, Adobe Pro, Microsoft Office (Excel, Outlook,Word) o CMSi
o Project On Line
o Contract Management Phase I Module 1-4
o Contract Management Boot Camp
o ProArc
o Various FTP Sites
o SAP
o SharePoint
o Constructware (Client based software)
o eRoom (Client based software)
Qualifications for desired position:
o Skilled in organizing complex projects, defining project priorities, delegating tasks, reconciliation, accounts receivable/payable, analytical, project training and relationship building o Strong written, verbal communication, organizational and analytical skills o Ability to analyze a problem and formulate a solution o Ability to establish a rapport with customers quickly o Ability to quickly master computer applications
o Ability to research independently, multi-task, and meet deadlines under tight timeframes o Manage confidential information with the highest integrity o Ability to work independently
o Detail-oriented and have the skill to manage high volume of documents in a fast-paced and high-pressure environment
o Self-auditing and have a keen eye for quality control Professional Experience:
OBG Engineering an Ramboll Engineering Company, Charlotte, N.C. October 2014 to February 2020 Document Control Specialist II
o Store, manage and track company documents.
o Scan, image, organize and maintain documents, adhering to Ramboll procedures, and archive inactive records in accordance with the records retention schedule. o Control the retrieval of documents, receive and process Requests for Information, or RFIs, from employees, vendors and/or clients and maintain the requests via tracking logs. o As RFI procedures are updated, document control creates new templates. o Assist Project Managers maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
o Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. o Assist with file migrations and audits.
PENTA an OBG Engineering Company, Charlotte, N.C. October 2014 to January 2018 Document Control Specialist II
o Developed the Document Control Dept. for PENTA an OBG Company o Create and update procedures and process manuals o Directly support the Chiefs, Project Managers and project team members for the maintenance and the distribution of project documents.
o Effectively communicate with Clients, vendors and sub-vendors. Creating connections with Clients, vendors and sub-vendors is invaluable for when there are questions on both ends. o Maintain the integrity of working documents and update documentation when revised. Maintain systems for document storage and retrieval, and help train employees on efficient system usage o Document quality, document security, access control and the removal and discarding of obsolete documents
o Maintain systems for document storage and retrieval, and help train employees on efficient system usage.
Fluor Corporation – Power Group, Charlotte, North Carolina January 2012 to October 2014 Document Control, Coordinator
o Directly supported the Project Manager and project team members for the maintenance and the distribution of project documents.
o Requested routing distribution of new documents from the Project Engineer o Quality control of both outgoing and incoming documents o Prepared daily, weekly and monthly reports pertaining to job progress o Provided verification redline prints to Project Engineer on Certified Vendor document submittals o Prepared shipment of documents utilizing Reprographics to produce issue sets and any required document scanning
o Managed incoming documentation flow from suppliers, processed all outgoing documentation from Engineering including all drawings and specifications issued, and coordinated Engineering’s multidisciplinary review of incoming Supplier documents and outgoing Engineering documents Technician II- Contracts Management and Document Control Coordinator June 2006 to July 2009 o Worked closely with Director of Contract Management in the office and field. o Provided administrative support in execution of construction contracts and services. o Responsible for data input into proprietary CMSi database and SAP. o Assembled Request for Proposal packages and ensured that all documents were current and correct. o Responsible for the administration of the Daily Activity Report, Time Sheet Report, Site Instructions, Letter of Certificate, Bonds and Insurance Logs.
o Expedited Contracts and Purchase Orders for the Procurement Department. Metso – Power, Charlotte, North Carolina January 2010 to January 2012 Document Control Coordinator
o Directly supported the Project Manager and project team members for the maintenance and the distribution of project documents.
o Request routing distribution of new documents from the Project Engineer o Quality control of both sending and receiving documents o Prepared daily, weekly and monthly reports pertaining to job progress o Provided verification redline prints to Project Engineer on Certified Vendor document submittals o Prepared shipment of documents utilizing Reprographics to produce issue sets and any required document scanning
o Managed incoming documentation flow from suppliers, processed all outgoing documentation from Engineering including all drawings and specifications issued, and coordinated Engineering’s multidisciplinary review of incoming Supplier documents and outgoing Engineering documents Greater Carolina Group 3 years
Administrative Assistant
o Provided secretarial support to the President, Vice President and the Health and Life Insurance agents.
o Clerical duties included: writing and proofreading applications, and communicating with internal and external customers concerning health and life insurance policies. o Set appointments for the agents to meet with both current and prospective clients. o Experienced in dealing with the U.S. Postal Service, UPS and Fed Ex, as well as in making travel arrangements.
Parsons Infrastructure & Technology Group, Inc. 2 years Senior Executive Administrative Assistant
o Provided secretarial support to the Project Managers, as well as to the Engineers. o Handled travel arrangements, meetings and conference calls. o Ordered supplies, update monthly reports, assured that all travel, assisted in CAD operators, overtime and time sheets are approved as well as format letters to clients.
*Further employment history upon request
*Referrals upon request
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