Cost and Planning Specialist, Quantity Surveyor, Claims Specialist
Resume:
TWINAMATSIKO HILARY
Address: Kampala, Uganda
Email: *******@*****.**.** Telephone: +256-***-******/+256-***-******
Personal Statement
I am an experienced graduate quantity surveyor with a BSc. Building Economics plus a post graduate diploma in project management. My experience in project coordination, setting monitoring and closing out of numerous infrastructure projects including, Waste treatment plants, pipelines, airports, offices and Oil & gas by identifying and mitigating potential risk event from occurring while ensuring project schedule and budget are not affected. I have experience in project controls of Oil and Gas exploration activities limited to well engineering, seismic activities, logistics, budgeting, reporting, EHS requirements and other associated non engineering operational infrastructure requirements.
My experience of over 12 years in the project management environment of infrastructure, buildings, oil and gas and hydropower sectors where I continue to excel in contract management, coordination of project activities, engagement of stakeholders, project communication and project controls. Through this, I have gained strong project management skills such as project performance measurement using KPIs & EVM, project correspondence and document management, maintaining customer satisfaction through regular communication, analysis of variances, all quantity surveying services, schedule and cost management, preparation of work and cost break down structures, approval for expenditure(AFE), developing detailed weekly, monthly and quarterly progress report, cost reports and estimates using different software including Microsoft office suite, MS Project and Primavera p6 as well as Maximo which I use to monitor resource utilization vs planned expenditure.
I also have experience in remote coordination of projects using available technology such as Microsoft teams, Zoom and many other to achieve requirements and objectives at each project gate by ensuring all project departmental stakeholders are aligned to the affected activities.
I am also a results-driven, responsible and enthusiastic individual with an extensive and successful experience in managing construction egineering projects, project controls management, quantity surveying, and cost management/engineering both nationally and internationally. I am looking to move up to the next phase of my career and feel that I have gained enough experience to date to be able to accomplish this. I am a methodical worker who is able to concentrate for long periods of time working with different stakeholders while communicating effectively. I possess a huge range of abilities from providing support to teammates and junior staff, to being instrumental in strengthening processes and systems to acheive the strategic objectives of the organisation. I am able to gain the trust of customers by interacting easily with people from all backgrounds. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task at hand. I work well in teams, but also independently. A resourceful leader with a proven ability to develop and strengthen teams in order to maximise performance and efficiency. I am very motivated person who is very keen to have a successful career. I am now looking forward to making a significant contribution to an institution that offers a genuine opportunity for progression.
Employment History
November 2021-Present
Cost and Planning Specialist, Uganda National Oil Company
In this role, I am responsible for schedule development, implementing the project stage gate process, project cost estimation and management of change for the company project portfolio in the refinery, oil terminals, roadworks and may other infrastructure projects.
October 2019 – October 2021
Scheduler/Claims Analyst Berkeley Energy Uganda
In this role, I was responsible for schedule development and managing the interfaces of civil and mechanical contractors, determining the claims arising from key utility date pitfalls and resolving conflicting schedule performance.
Coordinate and interact with the technical community, management and senior management to ensure established milestones are completed according to schedules maintained in the scheduling software tool.
Maintain good relationships with different teams and types of professionals, from senior managers to vendors, and third party agencies. This ensures everyone complies with their obligations in a time efficient manner.
Investigate and make decisions on incoming claims using multiple systems and tools; efficiently resolve differences, answer service requests and inquiries received from various channels resulting in efficient communication with claimants.
Initiate and process claims using multiple systems and tools, and ask the customers probing and relevant questions to determine how to appropriately file the claim. Take ownership to ensure customers’ requests are processed timely and efficiently while maintaining compliance with industry regulations, and the company’s policies.
Monitor the progress of schedules through constant meetings with the project team members on their tasks so as to determine resource needs, change control and schedule variance. This enables the company to stay on top of unexpected problems through timely discussion of strategies to fix them.
Integrated company project schedules by different contractors. This helped to allow proper measure of performance by respective contractors, in determination of liabilities and responsibilities.
Introduced the practice of constant status report updates with the project team and the timely communication of schedule changes that may impact any successor tasks and key milestone dates. All individuals participating in the project receive important information in a timely manner and this gives them enough time to accommodate the changes.
June 2017 - September 2019
Quantity Surveyor cum Planner, Sogea Satom Uganda
My main role while here was to manage engineering or construction project costs. I conducted feasibility studies, prepared and analyzed costs for contracts and tenders, advised the company on legal and contractual issues, arranged for payments, valued completed work, performed risk and value management, allocated work to subcontractors, and analyzed outcomes.
Contributed to the successful fruition of contract proposals, and actively developed schedules, budgets and estimates while ensuring they complied with all company, state and local regulations. This improved organizational compliance to laws and regulations.
Developed options for corrective action, analyzed alternatives and presented recommendations to contract and project management with special attention to anticipating variables and developing contingencies to manage large projects in hazardous and dynamic work environment. Minimized the negative effects of future events by implementing the best alternatives.
Projected weekly cash outlays and maintain cash requirements for project funding; accurately forecasted cash requirements for project related cash purchasing with daily review of invoices to ensure correct assignment of actual costs.
Reduced quotation lead time from five or more days to the same day or even less that one hour, as well as eight steps down to two. Impacted more quotes in less time, meeting and exceeding customer’s request.
Compared actual cost with estimates to determine variances and analyzed excessive variances to obtain reason; followed up and investigated such variations and recommended corrective actions.
Managed and coordinated the cost, availability and timely delivery of materials and project schedules for suppliers, as well as carried out material reconciliation and supervision of works. Achieved smooth flow of work operations by ensuring all necessary resources were available in a timely manner.
Prepared and submitted daily and monthly progress reports in a timely manner, as well as offered recommendations and directions to company employees in the generation of reports on work reviews and updates. This ensured that management was informed of ongoing progress.
June 2016 - May 2017
Senior Quantity Surveyor, Seyani Brothers Construction
In this role, I provided commercial support to the project team, maintaining commercial information, ensuring compliance with contractual requirements, and ensuring that the company’s objectives are achieved. I liaised with customer representatives and other third parties on commercial issues including agreement of variations, claims and any additional payments.
Achieved accurate monthly forecasting, consistently meeting budget and time project demands due to accurate development of project scope, budget, and schedule and to establishing operational priorities while maintaining service area leadership, staff and subcontractors.
Continuously managed a diverse 40- project load at different locations and within different phases of development within aggressive schedule and budgetary constraints. Exhibited exceptional multi-tasking abilities that allowed me to juggle my responsibilities effectively which allowed work activities to move forward smoothly.
Accommodated teammates by adopting additional workloads. This resulted in greater teamwork and effectively enhanced my knowledge of various departmental functions.
Availed all relevant information to all stakeholders involved in the construction processes/projects, including suppliers, management, and clients in a timely manner to facilitate decision making and operational efficiency which improved the delivery of quality services.
Efficiently maintained contracts and vendors’ information in a contract management system, processed solicitations, bids and bid waivers and other contract-related documents ensuring all documents are approved, signed and filed. Improved on the storage of important documents and also made retrieval of the same easy.
Managed and coordinated all correspondences in relation to contracts, as well as provided status updates to internal departments with regards to contracts. This ensured that all individuals were fully informed of operational objectives, purposes and achievements.
Nurtured good working relationships with engineers, architects and all construction staff members. With better communication and good relations among team members, the construction projects were always effective and successful.
January 2016 - June 2016
Deputy Manager - Contracts and Quantity Surveyor, Ascent Projects Seychelles PTY Ltd
While in this position, I was responsible for projects contract administration and for providing quantity surveying services. I made sure projects are completed in time and within budget by supervising staff, making schedules, negotiating contracts, getting permits, ordering materials, and determining costs.
Directed all activities concerned with contracts, including purchase of equipment, materials, products, or services; regularly examined performance requirements, delivery schedules, and cost estimates of materials, equipment, and construction to ensure completeness and accuracy.
Assumed responsibility from start to finish of all projects in regards to construction time frames, cost control, profitability, client relations, safety management, progress meetings and quality of finished product presented to the client. Provided strategic direction to construction projects most of which met allotted time and budget requirements.
Developed a strategy for each type of estimate produced so as to come up with the most cost effective means for building that particular type of project. Managed to establish smooth and effective, as well as cost effective company procurement operations, which saved the company a lot of money.
Accomplished construction human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling and disciplining employees. Successfully increased staff productivity and efficiency in the execution of tasks.
Established and maintained a positive work environment by developing a collaborative and team-focused work ethic which positively impacted morale, communication and overall working conditions.
Conferred with supervisory personnel, site owners, customers, and design professionals to discuss and resolve matters such as work procedures, complaints, and construction problems. Was commended for tact and diplomacy in handling sensitive issues.
Conducted monitoring and evaluation of contracts to ensure that vendors respect their part of the contract. Where there was need, made the required adjustments to the existing contracts or escalated issues. This ensured the organisation gets value for money.
May 2014 - December 2015
Project Controls Lead - Consulting QS/PM, G1 Group
While here, I was responsible for the various aspects of project management like estimating costs, monitoring work progress, and quality assurance. I performed a range of duties such as supervising the technical staff, assigning task, making sure that business objectives are attained, and setting priorities.
Improved the cost tracking and reporting process by developing creative data retrieval and reporting tools that reflected financial and project performance measurements (earn value analysis).
Maintained consistent successful management of projects in various lifecycles achieving financial performance with minimal annual variance of 8% as planned.
Revised and improved metrics used by senior management to determine the success of individual project sites. The plan covered review of job cost analysis, cash flow, billing efficiency, accounts receivable, reporting accuracy, company procedures, customer satisfaction, and site management.
Conducted on-site training sessions in company processes and procedures, health and safety policies, and set-up and maintenance. There was an improvement in compliance resulting in operational efficiency.
Independently completed successful additional projects ranging from increased efficiency of procedure to cost saving measures which resulted in value for money.
Undertook monitoring and evaluation of the projects by controlling a series of processes, which monitored, verified and validated work completions and thus helped the company document the progress of projects at specific sites.
Oversaw project site documents to verify that contractual work has been efficiently performed by vendors on a time based platform. This ensured company meets deadlines and goals.
Efficiently coordinated subcontractors and suppliers, managing relationships with over one-hundred vendors and suppliers to strengthen relationships with the company.
Analyzed costs incurred on task orders by project, customer, fiscal year of funding and funding type and presented to client with suggestions for funding realignment. This allowed G1 Group to bill over $3 million in costs which had previously been unbillable.
Ensured quantity forecasting and tracking were accurate and inclusive of the scope of work. This facilitated a smooth flow of project activities to completion.
June 2011 - March 2014
Cost Engineer,
While in this position, I took responsibility for estimating the cost of various projects undertaken by the company. Some of my duties included; analyzing the requirements and specifications of the project, determining the cost needed to launch a project, budgeting, forecasting expenses, earned value analysis, variations and change management, and implementing best practices.
Developed a new project cost report to show actual costs, total commitments and budget for each project. This reduced the time to update all project files from one week to a couple of hours.
Led the cost estimate process from review of project scope, developed a work breakdown structure to the final approval stage, gathering necessary equipment quotes, negotiated with suppliers/contractors, labor rates, and taxes. Successfully met established goals for cost estimating accuracy.
Successfully provided multiple detailed proposal/estimates that became viable and profitable projects.
Improved the process of estimating the engineering labour by developing and managing an excel spreadsheet with predefined tasks and milestones; decreased the total estimate time by 35-45%.
Developed Excel process for estimating cost of instrumentation, analyzers, valves and other piping specialties. This allowed flexibility and noticeably improved process time for all the projects, which decreased estimate time by 50%.
Initiated and led the development of Excel-based historical database of the previous cost estimates and projects for different regions; this greatly improved the quality of similar estimates.
ADDITIONAL WORK EXPERIENCE
September 2010 - May 2011: Senior Cost Controller/Quantity Surveyor/Project Manager, Moulders Ltd Design and Build
February 2009 - August 2010: Quantity Surveyor, ROKO Construction Company
July 2008 - February 2009: Quantity Surveyor, Excel Construction Limited
June 2006 - August 2007: Trainee/Junior Quantity Surveyor, CQs Services Limited - Dar es Salaam, Tanzania.
INFRASTRUCTURE PROJECTS UNDERTAKEN
Lead measurement engineer in the Perseverance Island Civils O6 Project; involved numerous development of road network _12km_65m SCR at the Island from scratch including reclamation, filling, coral excavation, mackbelting and asphalting.
Lead quantity surveyor in the Berthing Basin Project which included dredging works, below sea excavations and filling.
Lead quantity surveyor in the Praslin Water infrastructure project; involved bulk excavation over a distance of 7km both below and under the sea, filling and cart-aways.
WELL ENGINEERING PROJECTS UNDERTAKEN
Waraga-D Appraisal Well Drilling (USD 11m)
TaiTai, Karuka 1 & Karuka 2 P&A Well (US$ 9m)
Ngege-4 Exploration Well Drilling (US$4m)
Ngege 5, Ngege 6 & Ngege 7 Well Drilling (US$10.5m)
Waraga-2 Appraisal Well Drilling (US$10m)
Ngassa-1 P&A (US$5m)
Nsoga 3& Nsoga 4 (I) Well Testing (US$8m)
Ngege 4 Well Testing (US$3.6m)
OIL AND GAS FIELD SERVICE/INFRASTRUCTURE PROJECTS UNDERTAKEN
Camp Operations and upgrade
Logistics Services: Aviation, Road Transport, Freight &Forwarding, Materials Handling, Lifting Operations, Marine Services & Park Entry
Field Maintenance
Civil Works: Airstrips, road works, Site restorations& Waste Management sites
Environment Projects & Studies
Waste Disposal & G & G studies
IT & CSR projects & Security
OTHER ENGINEERING PROJECTS UNDERTAKEN
Kikagati Hydro Power Plant - US$ 65m
Achwa Hydro Power Plant 1 - USD 136m
Construction of Kinawataka and Nakivubo Sewer Mains - Euros47m
Construction of Kinawataka Waste Pretreatment plant - Euros 27m
Construction of Katosi-Kampala Drinking Water Pipe - Euros 74m
Proposed Construction of Uganda Revenue Authority Head Quarters
Proposed Construction and Expansion of Christ the King Church
Ministry of Parliamentary Affairs Building, 9M USD (Consultant QS) - FIDIC Contract
Proposed Juba Nursing and Midwifery College, 0.7M USD (Managing QS) - EA Contract
Proposed Juba Prisons headquarters, 12M USD (Consultant QS) - FIDIC Contract
Rehabilitation of Juba International and Domestic Airport (29 USD)
Proposed Supreme Court for Justice of Southern Sudan (17 USD)
Proposed Rwenzori Towers Building for Pine Investments (17 USD)
PPET - Irish Aid Project in Karamoja
Nile Breweries; Proposed Brew House
Proposed Celtel Offices (15M USD)
Tanzania Revenue Authority Offices (12M USD)
Education
2013-2016
Post Graduate Diploma in Project Management & Planning
Uganda Management Institute
2004 - 2008
Bachelor of Science in Building Economics
University of Dar-ES Salaam
2002 - 2003
Uganda Advanced Certificate of Education
Kitabi Seminary
1998 - 2001
Uganda Certificate of Education
Kitabi Seminary
ADDITIONAL TRAINING/QUALIFICATIONS
March 2018: Primavera P6 Professional Fundamentals
April 2012: Introduction to Cost Engineering-Oil and Gas, Cranfield University
March 2012: Introduction to Oil and Gas, MDT International
LANGUAGES
Language
Speaking
Writing
Listening
English
Fluent (IELT 7.5)
Fluent (IELT 8)
Fluent (IELT 7)
Swahili
Working
Intermediate
Intermediate
Runyakole
Fluent
Intermediate
Intermediate
Luganda
Working
working
Working
Latin
Beginner
Beginner
Beginner
French
Beginner
Beginner
Beginner
References
1.Mr. Mugaga R Magara
Senior Lecturer
Uganda Martyrs University
Email: *.******@***.**.**
Mobile: +256*********
2.Mr. Ashabahebwa Brian Pliers
Registered Quantity Surveyor,
Lecturer, Makerere University
Email: ***********@*****.***
Mobile: +256*********
Certification
I, the undersigned, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.
Signed
Hilary Twinamatsiko
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