Office Assistant Executive
Resume:
Carrie Beason
Hemet, CA
************@*****.***
CAREER OBJECTIVE
To secure a position with the County of Riverside that offers challenge, accountability and an opportunity to utilize skills to their fullest potential.
EMPLOYMENT HISTORY
March 2019-March 2020
TAP Eligibility Services Clerk
Department of Public Social Services
Hemet, CA
Responsibilities included provide customers with SAR 7 and RE documents, request verifications regarding SAR 7 & RE documents, review and set tasks once RE documents & SAR 7 documents are complete; assist customers with completing RE & SAR 7 documents; accessing customers information in C-IV & MEDS; scheduling appointments through C-IV; conduct pre-screening interviews of customer information over the phone; obtain personal, family, employment, and/or financial data required to process a customer application-adding a baby; record verifications of income, property, or other required confidential information in accordance with employer policy, PII (Personally Identifiable Information) and/or HIPAA (Health Insurance Portability and Accountability Act) procedures and laws; review and identify discrepancies on completed SAR 7 & RE documents; return customer telephone calls; prepared tasks-adding a baby, NCRE received, SAR 7 received, review of documents; perform clerical support functions including the use of office equipment and procedures including filing, indexing, imaging; Utilized Microsoft Word for creating task templates; utilized Microsoft Excel for logging telephone calls.
10/2018-12/2018
WEX –Office Assistant
DPSS Cal Fresh
Hemet, CA
Under close supervision, sorted and filed papers, and a variety of documents; searched files for information using C-IV and Perceptive Content; received and routed correspondence. Received the public, answered phones, and provided routine information; maintained simple operational records by transferring data, calculating totals and subtotals, or compiling summaries. Posted data, types, encode, and transmited alphanumeric and numeric data from source documents; keyed in commands to locate files; entered, stored, retrieved, and deleted information in order to update records and/or data bases. Made computer inquiries to retrieve information and to print reports.
May 2016-December 2017
Oreq Corporation
Accounting Supervisor/Payroll/Human Resources
Temecula, CA
Started in accounts payable. Was promoted to accounting supervisor of payables, receivables and collections. Maintained customer files, processed all credit card transactions and customer payments. Was responsible for issuing all credit memos. Reviewed customer invoices for accuracy before posting. Responsible for weekly payroll and human resources (employee files, new hires, terminations, workers comp, benefits).
01/2011-01/2013
Precision Litho Inc
Accounts Payable Specialist
Vista, CA
Reported directly to the controller. Responsible for full cycle accounts payable, month and year end close, accruals, general ledger. Processed heavy volume of invoices, matching purchase orders and packing slips and determined the appropriate G/L coding. Reconciled employee expense reports and fleet services. Prepared bank deposits and handled all credit card transactions.
01/2004-01/2006
First Capital
Accounts Receivable Specialist
Irvine, CA
Processed heavy volume of reconciliation worksheets in real estate which involved extensive G/L coding (balance), payroll, month end close, daily deposits, accounts payable/receivable, etc.
01/1997 –01/2003
Gulfstream Aerospace
Administrative Associate
Long Beach, CA
Started in accounts payable utilizing the three-way match system, then transferred into finance as executive assistant to the CFO. Acted as liaison with the parent company in accounts receivable, utilizing dual operating systems. Experienced in aircraft service center scheduling and planning.
EXPERIENCE
Travel arrangements/expense reports (car, hotel, travel, etc.) for high profile customers and employees. Completed various daily, weekly, and monthly reports as required. Extensive experience in full-cycle accounts payable and receivable.
Credit/collections experience. Interfaced with customers via telephone and personal contact. Experienced in payroll; including state certified requirements and union contracts. Experienced in construction progress billing, proposals, contracts, estimates. Excellent interpersonal/communication skills. Computer knowledge (Windows, Microsoft Office, Excel, Word, JD Edwards, Macola, Paychex, C-IV, Perceptive Content, MEDS and various mainframe operations (MAS90, 500). Customer service, detail oriented, extensive computer accounting/payroll experience. Ability to multi task in a fast-paced environment.
Education
Balin Technical Institute
Paralegal
Associates in Science Degree
Hall High School
Spring Valley, Il
High School Diploma
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