Programme Assistant/Secretary

Curriculum Vita

Musarrat Khanam

Birth : ** January 1967

Nationality : Bangladeshi

Gender : Female

Marital Status : Married

Tel : 017********, 016******** (WhatsApp)

Address : **/*, ******** *oad, Japan Garder City, Bld # 7, Apt # 604,

Mohammadpur, Dhaka-1207

EMAIL : ********.******@*****.***

Education:

Name of the University Attended From/To Certificates, Diplomas or Degree

Central Women College June 1986 – June 1988 Bachelor’s Degree, University of Dhaka

Tejgoan College, Dhaka Jun 1983 - Jun 1985 Higher Secondary School certificate

Qumrunness Girls High

School Jan 1981 – Dec 1982 Secondary School Certificate

Work Experience: 31+ years

1)UNICEF- Dhaka, Programme Assistant (Admin) 8 May 2019- till to date

2)UNICEF –Dhaka, HR Assistant, HR Section (15 August 2016-30 September 2019)

3)ILO Project Secretary-Employment Injury Insurance Scheme Programme (5 October 2015-31 July 2016)

4)Linkup Bangladesh (NGO) – Administrative Officer (3 June 2015 to 4 October 2015)

5)UNICEF-Dhaka, Admin Assistant – Nutrition Section, (23 March 2013 – August 2014)

6)UNDP Project - Project Assistant (Operations) (15 July 2012-20 March 2013)

7)UNDP Project -National Consultant –Admin & Finance Support (1 Jan- 13 July 2012)

8)UNDP Project- Admin and Finance Assistant (1 Feb 2008-31 Dec 2011)

9)UNDP- Finance Assistant -FT (1st September 2003 – 8 November 2007)

10)UNOPS- Secretary (3 May 1998 – August 2003)

11)UNDP Secretary/ Information Assistant (July 1996 – March 1998) UNDP-Monitoring Audit Unit,

12)UNDP-Project, Secretary (6 July 1992 – June 1996)

13) Private Company- Secretary from 1st June 1989-5th July 1992

Admin and Secretarial related Job experience

Answer and direct phone calls, relay messages to appropriate parties

Receive visitors and direct them to appropriate parties

Organize and schedule meetings and appointments

Arrange and set-up catering for meetings with clients

Write and distribute email, correspondence memos, letters, faxes and reports

Develop and maintain a filing system and contact lists

Order and maintain office supplies and research and negotiate pricing with suppliers

Raised TA for the traveler and arrange ticket and hotel booking for the team members

Daily processing of invoices, retrieving signatures, and submit to process payment

Follow-up on outstanding invoices, send direct deposit forms and fill out credit applications

Liaise with Office Administrator and as Administrative Assistant to handle requests and queries from the Senior Management team and delivery the work timely and correctly.

Maintain Section invoice and DCT/Liquidations FACE/SO and PREQ creation through vision

Assist the Office Administrator with prequalification completion, contract work and any unplanned and ad hoc assignments

Update and maintain office policies and procedures

Arrange workshop as when required like venue booking, menu set, logistic support as per Programme officers’ requirement.

Prepare outgoing letters and ensuring its proper routing through various manners

Type correspondence, documents, and reports in the computer

Coordinates with Supply and Procurement Section and makes arrangement for shipment and receipt of office and section supplies.

Provide support to the incoming national and international mission of the working group

Support team Chief, programme officers as and when required

Responsible to set meeting for Chief of Education through Microsoft outlooks

HR related Job Experience

As a HR Assistant in UNICEF HR Section, download CV’s, prepare folder separately as per application categories. Keep confidential HR related issues. Assist in the written test in massive recruitment conducted in UNICEF 2016 January.

Assist UNICEF HR to arrange candidates written test, call for test and confirm their participation.

Liaison with IT section for written test for Laptop support, meeting room booking etc.

Contact with the candidates for interview date and time.

Assistant to finalize HR document, memorandum and correspondence letters to the HR section.

In UNDP support to the project recruitment process like sort listing, computer test, interview etc.

In UNDP Project, related interview participates in the Interview board as panel member for the position Secretary, Messenger

Support new project to HR head as and when required.

Attend HR related meetings, Knowledge management session, prepare presentation Time and Attendance and present the presentation among the staffs

Guide IP and Internationals on leave issue as required

Provide desk to desk support to the staffs on Leave entry in the system

Maintain all kind of leaves record of the UNICEF and filed offices and entry in the system timely manner and generate report yearly basis

Update staff data and send to United Nations Security services in local office and UNICEF HQ for emergency.

Skill

Computers and Office Software packages MS word, Excel, etc. spreadsheet and database packages. Experienced in handling of WEB based Management in the system, SAP system

Attending all kind of training arrange by UNICEF HR section

Certificate 2017

PSEA, HACT, FACE, Children and Climate, prevention of Sexual Harassment and Abuse authority, contract and individual consultancy, Gender Equity, UN Coherence and you

SAT, SBFT, UN Human Rights and Responsibility

Ethics and integrity

UN care – HIV/AIDS

Workshop

Attended Client Service training organized by Standard Chartered Bank on 24th April 2007

Attended UNESCO COUPON workshop on 26 June 2007 organized by Bangladesh National Commission

Achievements

Achieved ATLAS implementation on financial and cash flow workouts from UNDP and SAP financial and supply software from UNICEF

Achieved in depth knowledge about Financial Management through Cash Flow and DEAL Management.

Improved maintenance of Petty Cash reflecting in the spreadsheet more transparently.

Competencies:

Perform a variety of standard tasks related to financial resources management and good knowledge in UN Financial rules regulations.

Ability to provide input to financial business processes re-engineering implementation of new system.

Keenly participate in Finance related and UNICEF regulation required both virtual and non-virtual trainings.

Contact this candidate