Secretary Document Control

Career Objective:

• To work in a company that offers a stable and positive atmosphere -

work life balance.

• A working environment that delivers a betterment of all parties concerned.

Summary:

• Well – experienced in secretarial administration and procurement position, which includes supporting managerial level / executives; with a strong moral principle.

• Strong abilities to communicate well to multi-cultural environment. Skills:

• Computer literacy such as Microsoft Office, SAP (ERP) system; Tech savvy.

• Excellent in management skills relationship, problem solving and procurement abilities with analytical thinking and negotiating competences.

• Accustomed to work with minimum supervision.

Kape ni Mang Jose’ by

Barista Beanery

October 2020 - Ongoing

• Online selling of whole beans and ground coffees https://www.facebook.com/BaristaBeaneryPH

EMPLOYMENT HISTORY:

Petty Cash Management –

Admin Officer

Reliever Admin Supervisor

13 Dec. 2021 – Present

Company:

Fiberhome Phils Inc.

Salawag Dasmarinas

Cavite

Job Description / Duties and Responsibilities:

• Overall, in-charge of Petty Cash Management and Utility Reimbursement

• Holding the Lead Cash Admin Officer position for the Fibergen Inhouse petty cash matters, issues and concerns.

• Supervises 7 admin assistants that assigned in different areas and inhouse matters

• Monitoring and replenishment of petty cash.

• Maintaining balance petty cash tracker.

• In-charge of the SLZ Inhouse matters and reporting.

• Reliever and take charge of the Admin Supervisory works and duties since December 2021

• Liaises in other admin assistant for any corresponding task given in regional scope

• Monitoring of the daily attendance and overtime of inhouse staffs and other area staffs including Bicol and Visayas.

MARIELE FRANCHESCA S. JOSE

• Email: **********@*****.***

• Mobile No.: 091*-***-**** / 097*-***-****

• Available immediately

Public (Customer) Relations

Officer

16 Oct 2019 – 08 Aug 2020

Company:

Chiu Teng Construction Pte

Ltd

Singapore

Reason:

Ceased Operation

Job Description / Duties and Responsibilities:

• Handle and resolve conflicts, feedback and complaints pertaining to the project (Housing Development Board).

• Work closely and ensure smooth operation procedures during upgrading work between the relevant parties such as residents, contractors, consultants and authorities.

• Dealing with enquiries, complaints and feedback from the public, and related organisations pertaining to the projects and take proactive measures in mitigating complaints arising from the construction activities to resolve it.

• Conduct regular visits to residents/tenants to gather feedback and keep them posted for any work schedule changes and impact.

• Coordinates with the contractors for the required works scheduling.

• To prepare weekly and monthly reports to update on the feedbacks and complaints to the HDB (Housing and Development Board).

• Maintain good rapport and positive relations with the residents.

• Supervise the workers schedule and monitoring jobs required. And consolidate workers daily attendance, overtime, holidays leave etc. for Head Office inputs of salary computation.

Purchasing Officer

21 Mar 2013 - 06 Aug 2019

Admin Officer

22 Oct. 2012 - 20 Mar 2013

Reliever PRO for 4 months

Company:

Feng Ming Construction Pte

Ltd

Singapore

Reason:

Company Stability

Job Description / Duties and Responsibilities:

• Devise and use fruitful sourcing strategies.

• Supervise and monitoring works related of junior purchasers.

• Manage spend and build a culture of long-term savings on procurement costs.

• Negotiate with external vendors to secure advantageous terms.

• Track and records key functional items to reduce expenses and improve effectiveness.

• Manage the monitoring of existing contracts for comparative negotiating with suppliers and clients.

• Inputs the necessary contract details to ERP (SAP) applications.

• Approve the final ordering details and delivery date of necessary materials and services from site and Head Office.

• Arrange Purchase Requisition (PR) and facilitate the Purchase Order

(PO) of GRN submission through the ERP system, once delivery order/service report cleared from the project site.

• Handle and in-charge of the office and site contracts, computer and software distributions, including company passwords safekeeping but not limited to server monitoring.

• Serve as a PRO reliever that handles PRO duties but not limited in providing support to the Project Manager and coordinating with the Site Engineers.

• Attend public concerns, issues, complaints, suggestions/ feedbacks and execute immediate remedial action which maintains the company reputation.

• Perform site inspections and monitoring.

• Assist and prepare the necessarily required reports, memos, notices and materials to order.

• Handle online print media and collaterals.

Secretary of the Club Manager

05 Dec. 2011 – 18 May 2012

(contract)

Company:

SIA (Singapore Int’l Airlines)

Group Sports Club

Upper Changi Rd East, SG

Job Description / Duties and Responsibilities:

• Maintain all of the important records, files, and details for the smooth operation of the Sports Club.

• Provide secretarial, logistical and administrative support to the (Club) Manager and other executives but not limited to other duties given from time to time.

• Assisting in club membership processing and distribution. Branch Secretary

18 July 2011 –03 Dec 2011

Company: Alpine Bau GmbH

(Singapore Branch)

Reason: Company Closure

Job Description / Duties and Responsibilities:

• Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.

• Develop and maintain document control processes for efficient management.

• Coordinate travel arrangements including of air-ticket, hotel accommodation, visa arrangements, claims, itinerary and others. Company Secretary

November 2010 – July 2011

(contract)

Yekta Trading Pte Ltd

(The Orientalist Carpets-Singapore)

Food and Beverage Secretary

April 2008 - Oct 2010

Al Manshar Rotana Hotel – Kuwait

5*-Hospitality Industry

Executive Secretary

March 2006 - April 2008

Moevenpick Hotel – Kuwait

5*-Hospitality Industry

Secretary of the

Assistant General Manager

• Marketing Coordinator

• CS Officer for Inbound

(Import Shipment)

• Reliever CS for Outbound

(Export Shipment)

Jan 1999 - Feb 2006

Sky International. Inc

(Affiliated of Yang Ming Lines Inc.)

TRAININGS / SEMINARS ATTENDED:

OHSAS 18001 Internal Audit

Course – 2014

SAP (ERP) Training – 2013

Feng Ming Construction Pte Ltd

Singapore

EDUCATION:

Major in Management

University of Makati

Bachelor of Science in Business Administration

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