Legal Secretary Practice Assistant
Resume:
Vicki M. Edwards
Richmond, VA 23234
***********@******.***
ACCOMPLISHED LEGAL SECRETARY
Legal professional with proven experience providing legal administration and quality assurance support. Adept at being an effective gatekeeper, revise well-researched and accurate documents, managing multiple time-sensitive calendars, and efficiently manage daily office tasks. Diligence and time management to keep on schedule while supporting a safe work environment.
CORE SKILLS
Microsoft Office Suite (primarily Outlook and Word) Calendar Management using Outlook Document Management using Filesite, E-rooms, Adobe Pro & Workshare Compare Travel Management and Expense Reimbursements using Chrome River & Firm Portal Run Conflicts Checks, Draft Engagement Letters & Open Files using FOCCP/The Hub- Law Business Management System & Firm Portal Time Entry using Intapp Time Billing using Elite 3E Draft, Edit & Proofread Documents Meeting Coordination using Cisco WebEx Winscribe for Dictation Jobs Clock In/Out Daily Using Workforce Management Assist with Trial & Hearing Prep Ability to Manage Multiple Tasks Strong & Effective Communicator Able to Work Independently or with a Team always with a Focus on Client Excellence PROFESSIONAL EXPERIENCE
McGuireWoods LLP May 1994 – February 2021
Legal Secretary/Practice Assistant
Practice Assistant to 4 lawyers primarily in the Products, Environmental & Mass Tort (“PEMT”) Litigation Dept. Legal Secretary to 2 lawyers (Associates) and a busy Partner, T. Walker, for 18 years (1998-2016) in the PEMT Litigation Dept. T. Walker was the Firm’s PEMT Litigation Department Chair, Deputy Managing Partner for the Litigation Depts., and before my change from this PA position he became the Firm’s Managing Partner.
• Opened and closed files and other general administrative tasks such as sorting and delivering mail, copying, scanning, faxing, and filing.
• Diligently revised and proofread diverse types of documents including pleadings, correspondence, and transcribing from dictation.
• Implemented Cisco WebEx Productivity Tool in Outlook for meeting invitations and appointments to circulate emails to both internal and external individuals.
• Assist legal assistants/paralegals with projects such as court e-filings, organizing document production during discovery and trial preparations.
• Maintained assigned attorney’s calendar with respect to court dates, client appointments and depositions.
• Entered attorney timesheets daily and confirm drafting of billing invoices completion in coordination with Billing Specialists executing on business plans.
• Scheduled court reporters for depositions, often making the arrangements for the deposition location and working in partnership with the paralegal to ensure transparency and accuracy.
• Used E-Mail Management to save correspondence, emails, and other documents for electronic filings, thereby strengthening team alignment.
• Prepared various forms of check requests for court fees and other vendors and coordinated attorney travel and other reimbursable expenses, proactively investigating, and resolving any issues. 2
Wilder & Gregory Law Firm January 1990 - April 1994 Legal Secretary
• Typing using WordPerfect 5.0 application (previously WordPerfect 4.1 mostly pleadings and correspondence).
• Revising and proofreading of documents.
• Answering telephones for assigned attorneys (filled in for the receptionist in greeting clients and answering the switchboard during her lunch break).
• General office work such as faxing, copying, sending out of any mail, and filing.
• Maintained attorney's appointment schedule (in standard calendar appointment books) and timekeeping.
• Preparation of forms on check requests for court fees and other vendors.
• Preparation of court forms for collections of debts (i.e., warrant in debts and garnishments) and telephone conferences and/or meetings with clients to resolve collection matters.
• Assisted the secretary responsible for the shutdown of the computer system every other day or during her absence. Federal Bureau of Investigation, Washington, DC January 1989 - December 1990 Clerk Typist/GS-5, Step 2
• Typing using WordPerfect 4.1 and 5.0 application (worked in espionage unit - typing of various communication forms).
• Answering phones for my assigned special agents and filled in for the secretary assigned to the supervisory special agent in her absence.
EDUCATION:
Varina High School - June 1982 – June 1986 (Business Diploma) Participated in the COE Program – Cooperative Office Education PROFESSIONAL REFERENCES FURNISHED UPON REQUEST
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