Executive Assistant Office Manager

Briget M. Brew

**** *********** *****, ** **** IN 46373.Cell: 312-***-**** Email: *******@*****.***

SUMMARY

Highly creative and self-motivated individual

Effective team player with strong interpersonal, organization, communication and customer service skills EXPERIENCE

Company Confidential, Chicago, IL 2011-Present

Office Manager

Provide IT support for over 80 employees

Provide support for not only Chicago Office but 5 other satellite offices o Order and stock kitchen and office supplies

Orchestrate company special events

Assist with maintaining office budget, negotiate office equipment/supplies price reductions

Oversee construction and renovation projects, implemented and managed company security system and Cisco phone system, liaise with building management and all company vendors

Maintain vendor file, approve invoices and process invoices for payment, run reports, print and sign checks, research/resolve vendor problems

Act as HR manager, responsible for hiring, discipline, orientations, benefits administration and payroll taxes

Administered the payroll system including benefit changes, PTO accruals, timesheet verification, and calculating incentives and commissions

Initiate background and drug screening for all new hires MFC Capital Funding, Chicago, IL 2005-2011

Office Manager/Marketing Manager

Event planning for Sponsor events (once a year), office parties (to include holiday and anniversary parties) closing dinners for Directors, Sponsors and Clients (twice a year)

Directed and coordinated company sales and marketing functions

Planned and coordinated public affairs, and communications efforts, to include public relations and community outreach

Administrative support to the CEO and entire office

Supervised the planning and development of company marketing and communications materials

Managed the reception area to ensure effective telephone and mail communications both internally and externally

Supervised and coordinate overall administrative activities for the office

Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities

Negotiated the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions

Supervised the maintenance of office equipment, including copier, fax machine, etc.

Responsible for the facilities day-to-day

Liaison between Human Resource department and employees

Hiring manager for office

Coordinated travel arrangements for entire office

All facets of Accounting – Payroll, Accounts Payable and Receivable, bank reconciliation, wire transfers, etc. Apex Insurance Managers, Chicago, IL 2004-2005

Office Manager/Executive Assistant to CEO

Administrative support to the CEO and two Partners

Scheduled and coordinated the calendar for the CEO and two Partners

Maintained all employee files

Hiring and training manager for all new employees

Coordinated travel arrangements for entire office

Managed the reception area

Coordinated administrative activities for the office.

Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities

Negotiated the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions

Responsible for the facilities day-to-day

PFMC, Evanston, IL 2002-2004

Accounting and Executive Assistant to the CFO

Assisted CFO in all facets of Accounting

Helped coordinate the start up of the newly formed family office

Worked closely with CFO and family members

Scheduled and coordinated the calendar for the CFO

Set-up new file system for the office

Generated PowerPoint presentations for the CFO

Maintained confidentiality at all times

Verispan, L.L.C., Chicago, IL 1998-2002

Office Manager/Executive Assistant to CEO

Administrative support to the CEO, CFO, and the Manager of Human Resources

Acted as a liaison with other department managers, the CEO and CFO to facilitate regular communication and follow-up as needed.

Scheduled and coordinate the calendar for the CEO and CFO

Collected and maintained on-going status reports from department managers. Summarized areas of concern; follow-up with department managers on progress; keep CEO informed

Maintained records for all employees

Hiring manager for office

Generated PowerPoint presentations for the CEO

Maintained confidentiality at all times

Tracked and log weekly sales progress

EDUCATION

Purdue Calumet University Hammond, IN

Indiana health and life insurance licensure program SKILLS

Proficient in Excel, PowerPoint, Access, Internet Explorer, Outlook, QuickBooks, PeopleSoft, CRM and Salesforce

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