Executive Assistant Administrative

WORK EXPERIENCE

ADMINISTRATIVE ASSISTANT III

AECOM GBS MANILA (LINKED TO SYDNEY TEAM)

SEPTEMBER 2021- PRESENT

• Provides executive support to the Group Director of Energy and Team: Calendar and Email management, reconciliation of invoices, and adhoc tasks.

• Coordinating meetings, conference calls, and interviews. Scheduling virtual meetings (usually Zoom, but occasionally Teams) across different time zones.

• Organizing both international and domestic travel itineraries, including flights, accommodation, and meetings.

• Administer and draft correspondence, reports, and documents

(usually from templates)

• Creates weekly Salesforce excel report & Pivot charts for pipeline review

• Pulling-out Purchase Orders from Ariba & liaising it to appropriate departments

• Assists in drafting proposals and tenders by following templates

• Organizing gifts, catering and Encore awards

• Entering data, maintaining databases and keeping records.

• Scheduling appointments, maintaining an events calendar and sending reminders.

• Proofreading CVs and presentations

• Monthly and Weekly Action Plans for the management

• Reconciliation of invoices thru Fraedom

• In-charge of Salesforce updates for bids/proposals. Chasing Capture Managers to make sure all bids/proposals are up to date

• Raise IT tickets for troubleshooting tasks

• Creates Job Requisition, Termination requests thru Workday

• Requests new Job Responsibilities thru APIC

HUMAN RESOURCES MANAGER / VIRTUAL EXECUTIVE ASSISTANT OF CEO

WORLD AIRLINE SERVICES LTD.

SEPTEMBER 2015 –PRESENT

•In-charge of all facets of Human Resources task such as (Payroll, Benefit

& Compensation, Recruitment/Interviews, daily emails & follow-ups) and other adhoc tasks

•In-depth Recruitment of Pilots (pooling, sourcing, cold callings, interview, background checking) up until on-boarding procedure

• Maintains and updates HR Policies while embracing the diversity within the work community wherein staffs are open to sharing ideas for the company to adapt and add to existing guidelines

•Directly reports to CEO and in-charge of his Calendar Arrangements, Call Handling & Email Management

•Acts as a support during business meetings with clients to achieve the objectives of the agenda and participates in decision-making AIRA LYNN MENDOZA

VIRTUAL EXECUTIVE ASSISTANT

HUMAN RESOURCES MANAGER

PROFILE

An Administrative Assistant at AECOM

GBS Manila from September 2021 –

Present and was a Human Resources

Manager at World Airline Services

Ltd., and a direct Executive Assistant

of company CEO for 5 years.

Accumulated a wide-experience and

knowledge on Human Resource &

Executive Assistant tasks. An

extensive period of training and

challenges that developed my

effective skill set such as: analytical

thinking, working under pressure,

interpersonal skills and Human

Resources management skills. An

innovative thinker and a highly-

motivated individual with goal setting

abilities combined with skilled

leadership. I can excel in fast-paced

environments while adapting readily

to new challenges. My level of

dedication and commitment on what

I do is held paramount.

CONTACT

****.*********@*****.***

https://www.linkedin.com/in/aira-

mendoza-a56301113/

+63-945-***-**** (iMessage,

WhatsApp & Viber)

ACTIVITIES AND INTERESTS

• Environmental conservation •Art

•Reading• Swimming • Travel•

Basketball

•In-charge of Project Assignments including in-depth Market Research may it be with Aviation industry, or new HR policies which can be adapted by the company

•Prepares Contracts, Memos, Invoices, Letters for clients and company personnel

•Participates in marketing agenda and provides ideas to be used on Brochures, Flyers, and other marketing materials thru the use of Canva, Photopea, Adobe Applications

•In-charge of Roadshow or Pilot Recruitment outside the country. Reserves Flights, Hotel Rooms/Conference Rooms, Daily itineraries

•Creates Powerpoint Presentations and participates in presentations during Roadshows and client meetings

•Acts as a “Back-Up” & “Right-Hand” in order for the CEO to be well prepared and duly informed about engagements and commitments while following a specific schedule

•Participates in business meeting discussions by delegating new ideas, aviation issues and company HR policies with sound judgment.

•Provides client service as first point of contact and making sure that urgent tasks are well addressed with efficiency

•Travelling with company CEO to visit Clients abroad and to conduct Roadshows for pilots

•Delivering, liaising, disseminating important information to our clients as well as knowing the chain of command or positions.

•Managing, searching and training new HR Personnel (identifying the training needs, developing training programs to ensure constant learning and development of employees)

•Developing Benefit Sheet (Pay Packages), Application Guidelines and necessary documents prior to pilots’ application

•Conducting background checks and employment/license verification to DGCA, CAA and other Civil Aviation authorities

•Maintaining office efficiency by planning and implementing office systems and equipment procurement EDUCATION

BACHELOR OF SCIENCE MAJOR IN PSYCHOLOGY

JUNE 2011- 2015

TRINITY UNIVERSITY OF ASIA, QUEZON CITY

FULL SCHOLAR PRESIDENT- PSYCHOLOGY SOCIETY

KEY SKILLS & CHARACTERISTICS

REFERENCES

AVAILABLE UPON REQUEST.

• Worked closely with Australian clients / Able to meet their expectations

• Highly efficient and proven experience as a Virtual / Executive Assistant

• Excellent Time Management Skills

• Ability to multi-task and meet strict deadlines

• Excellent communication and interpersonal skills

• Highly organised and capable of prioritising tasks

• Responsive and quick thinking

• Ability to follow instructions and work independently

• Detail focused

• Knowledgeable in all facets of Human Resource (HR policies, Recruitment, Interviews, Admin Tasks)

• Smart-worker, ability to learn new software / application tools

• Adept with Microsoft Office, Social Media Apps, GSuite, Asana, Slack, Trello, Canva, Quickbooks

• Highly Adaptable and works in fast paced environment

• Excellent Verbal and Written Communication skills in English

• Dog Owner

Contact this candidate