KAREN SAYSTER

* ***** ****, ** ******** Street, Winchester Hills, Johannesburg 2190

adrdaz@r.postjobfree.com · 082-***-****

Efficiency-driven Administrator with diligent approach to handling financial, employee and office records. Respectful and well-spoken with team members, managers and customers. Smoothly coordinate teams and supplies to accomplish daily office goals.

EXPERIENCE

4 JANUARY 2016 – 30 JUNE 2019

PERSONAL ASSISTANT, Allforms construction services

Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.

Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.

Maintained office supplies inventory by checking stock and ordering new supplies as needed.

Set up meeting and event logistics for senior management, including executives and board of directors

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs and directed to appropriate personnel.

Marrying of creditors e.g. Order, delivery note and invoice. Checking the calculations and coding of all invoices

18 JUNE 2013 – 31 AUGUST 2015

OFFICE ADMINISTRATOR, adel group

Answered and directed incoming calls using multi-line telephone system.

Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.

Supported office needs including taking messages, scanning documents and routing business correspondence.

Organized professional calendars including reminders for upcoming meetings and events and schedule appointments on behalf of staff and directors to keep office operations smooth and efficient.

Processed financial documents including invoices, sales reports, and turnover reports.

17 JANUARY 2011 – 1 FEBRUARY 2011 / 30 DECEMBER 2011 TO 18 JANUARY 2012

RECEPTIONIST (TEMPORARY), Safmarine

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs and directed to appropriate personnel.

Supported office needs including taking messages, scanning documents and routing business correspondence.

2009 -2010 MOVED TO JAMAICA

28 MARCH 2006 – 30 MAY 2006

RECEPTIONIST (TEMPORARY), broll properties

Answered and directed incoming calls using multi-line telephone system.

Supported office needs including taking messages, distribute incoming mail, scanning documents and routing business correspondence.

Maintained detailed administrative and procedural processes to improve accuracy and efficiency.

Directed clients to appropriate personnel to address concerns resolve complaints or answer account-related questions.

Liaised with tenants regarding marketing proposals and ideas.

14 OCTOBER 2003 – 30 MARCH 2005

RECEPTIONIST (TEMPORARY), NEGOTIATED BENEFIT CON.

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs and directed to appropriate personnel.

Sorted incoming mail and directed to correct personnel each day

Prepared, complied and filed documents as well as reports presented to various parties.

Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.

1 AUGUST 1999 – 31 DECEMBER 2000

RELIEF CLERK, PORT ELIZABETH MUNICIPALITY

●Staff matters Admin – Controlling attendance registers, Updating personal records, Controlling of pay-slips for different departments, leave requests, Processing of IOD claims, assisting with queries.

●Records section Admin – Supervise staff in records office, Registering all correspondence mail via computerized system, issuing of stationery, Filing, routing invoices, rendering fax/Photostat services, booking and issuing of pool vehicles, control the issuing of library books, opening of new files, general queries, monthly management reports.

●Filing – Distribution of mail, processing of outgoing mail, filing and retrieving correspondence, putting up circulars on notice boards in building, arranging for processing of cheques for franking machine, extracting media reports pertaining to department.

●Administration – Supervise (14 staff members) co-ordinate and control, rendering of messengers services, cleaning & tea serving duties, preparing cleaning contracts, Control the maintenance and repairs to building, the replacement, repair and purchasing of office equipment.

19 JUNE 2001 – 31 DECEMBER 2001

SECRETARY (TEMPORARY), rotek engineering

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs, and directed to appropriate personnel.

Sorted incoming mail and directed to correct personnel each day.

Updating of diary, meeting scheduling, venues, and refreshments to be arranged, boardroom booking.

Daily typing of documents, receiving of invoices capturing (baan), accommodation and flight booking, living out allowance request, monthly timesheet preparations, capturing of overtime, ordering stationery.

15 JANUARY 2001 – 31 MAY 2001

SECRETARY (TEMPORARY), WOODSIDE SANTUARY- Home for intellectually disabled children

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs, and directed to appropriate personnel.

Sorted incoming mail and directed to correct personnel each day.

Updating of diary, meeting scheduling

Daily typing of documents, fundraising, assisting with the children when needed.

15 JANUARY 1993 – 31 MAY 1997

RECEPTIONIST, duro industries

Answered and directed incoming calls using multi-line telephone system.

Greeted visitors, assessed needs, and directed to appropriate personnel.

Sorted incoming mail and directed to correct personnel each day.

Invoicing, data capturing, batching of invoices for the 3 departments – glass, steel and aluminium

Daily typing of documents

REFERENCES

Mr Gershwin Lewack – 041-***-**** / 060-***-****

Mr Weldon Beaton – 081-***-****

Mrs Marlene Capstick – 083-***-****

Mr Harry Oliver – 063-***-****

EDUCATION

DECEMBER 1991

MATRIC, gelvandale high school

subjects:

●English

●Afrikaans

●Biology

●Typing

●Accountancy

●Business Economics

FEBRUARY 1996

RECEPTIONIST COURSE, eastern cape training centre

MARCH 1997

DIPLOMA FOR MICROSOFT WORD AND EXCEL(ADVANCED), national computer college

MARCH 2009

PHOTOGRAPHY COURSE, icon photography school

march 2019

FIRST AID – LEVEL 1 COURSE, NOSA

may 2021

TEFL COURSE, - 140 HOURS, TEFL ON THE BEACH

AUGUST 2021

TEACHING ASSISTANT DIPLOMA, - CENTRE OF EXCELLENCE

OCTOBER 2021

KIDS YOGA TEACHER TRAINING COURSE, - UDEMY

OCTOBER 2021

2 DAY REAL ESTATE INTENSIVE TRAINING PROGRAMME, - YUSUF ESSA - RETASA

SKILLS

Personalized service

Multi-line telephone skills

Multitasking and prioritization

Reporting and documentation

Planning and coordination

Administrative support

Contact this candidate