CANDIDATE PROFILE

Name

Mobile No

Email

Thanaletchumy A/P Subramaniam

012-*******

adrca8@r.postjobfree.com

I've hands on experience in project secretary / Administrator functions in oil and gas companies. Im also have been working with Baker Hughes Inteq, Perisai Petroleum, M3nergy FPSO Perintis and GL Noble Denton (2015 -2016).

Last Drawn Salary

RM 2800 per month

Expected Salary

RM 3800 per month (Open to have discussion)

Notice Period

Immediately Available

Educational Background

Diploma (Graduated 1998)

Field of Study : Computer Science/Information Technology

Major : IT Engineering

Institution/College : Midas Group Of Engineering College

Grade : 2nd Class Upper

Skills

Proven administrative skills with efficient planning abilities, well versed in microsoft Office (Word, Excel, Powerpoint Outlook & Access)

Excellent communication & multitasking

Capable of adhering well to directions, instruction, responsibility, conscientous, hardworking, self-motivated, ability to work under pressure

Good cultural fit, proactive with a sense of urgency, teamwork & committed to work

Highly motivated & able to lead within a team environment

Career Objectives

- To gain exposure & experiencein any relative field

- Looking for a new job in organization industry / company to develop my career & to

get challenging employment.

Languages

(Proficiency: 0 = Poor - 10 = Excellent)

Language Spoken Written

Malay 10 10

English 10 10

Tamil 10 10

Personal Particulars

Date of Birth : 13 Nov 1975

Nationality : Malaysia

Gender : Female

Possess Own Transport: Yes / Class D

Address : Jalan Limau Manis, Bangsar, Kuala Lumpur

Employment History:

After completing Log-In contract Im worked for BMW Credit (M) S/B, BMW Malaysia S/B & AstraZeneca (M) S/B as an Administration Department for freelance (Oct 2017 – April 2018)

IPSOS (M) SDN BHD

Duration : Dec 2018 – Mar 2019

Position Title (Level) : Surveyor Officer

Specialization : Research

Industry : Market Research

Work Description:

Analysing published data and statistics

Evaluating past performance of a product or service’s sales

Assessing future trends

Commissioning surveys

Coordinating research projects

LOG-IN SERVICES SDN BHD

Duration : Feb 2017 – Sep 2017

Position Title (Level) : Telesales Consultant

Specialization : Sales – Telesales / Telemarketing

Industry : Others

Work Description:

-Contact potential or existing customers to inform them about a product or service using scripts BHD

-Answers questions about products or the company

-Ask questions to understand customer requirements and close sales

-Direct prospects to the field sales team when needed

-Enter and update customer information in the database

-Take and process orders in an accurate manner

-Handle grievances to preserve the company’s reputation

-Go the “extra mile” to meet sales quota and facilitate future sales

-Keep records of calls and sales and note useful information

CELCOM AXIATA BERHAD

Duration : 1st Mar 2016 – 30th Apr 2016

Position Title (Level) : Sales Support

Specialization : Sales

Industry : Telecommunication

Work Description :

-Provide support to sales representatives in the field and to deal with dealers or prospects who contact a company's sales department.

-Associate with a member of a company's internal sales team, responsible for sales administration and support for field sales representative

KENANGA INVESTMENT BANK BERHAD

Duration : 14th June 2013 - 28th Feb 2014

Position Title (Level) : Associate – Group Finance

Specialization : Clerical/Administrative Support

Industry : Banking

Work Description :

Assist Vice President, Finance to perform bank reconciliations for company’s bank accounts and record journal entries related to various bank matters and to ensure they are prepared and updated correctly and in timely manner.

Perform automated MHBOS bank reconciliations for designated branch bank recon on daily and monthly basis to ensure all recorded and captured timely and correctly.

Do input for unreconciled items for matching purposes where necessary. Raise Cheque Return Notification Forms for branches and operations.

Liaise with the branch staff or another department staff to follow up and ensure all outstanding items either in bank statement or cash book are cleared and matched.

Prepare Reminder Letters to the client due to forward to the Registrar of Unclaimed Monies.

Other adhoc matters as assigned.

PHILIPS (M) SDN BHD

Duration : Jan 2013 – May 2013

Position Title (Level) : Sales Administration Officer

Specialization : Clerical/Administrative Support

Industry : Manufacturing/Production

Work Description :

-Provie secretarial assistance to Head of Sales, Regional Sales Manager and Sales Estimators producing quotation letters, memos, reports, filing and general administration for the sales department

- Produce and maintain quotations and correspondence, distribute copies to other departments and contractors as necessary.

-Produce weekly and monthly reports (Quote/Outstanding Quote/Orders Booked/Inquiries Received/Estimating Workload) for management within required deadlines.

-Take telephone enquiries from prospective customers regarding both forthcoming and existing sites

-Keep database on Excel up to date

-Prepares and sends couriers, orders stationery and supplies for office, handles incoming and outgoing mail, maintains central filing system that includes setting up contracts/correspondence binders.

-Deal with sales teams and customers

-Maintain all external global database programs (SAP/vlookup). This is an ongoing process and must be maintained to the highest level at all times. Work closely with Sales Manager to upload documents and keep our Rating Level at highest point for all customers within these databases.

BAKER HUGHES MALAYSIA

Duration : January 2011 –November 2012 (contractual position)

Position Title (Level) : Administrator (Non-Executive)

Specialization : Clerical/Administrative Support/ Project Secretary

Industry : Oil / Gas / Petroleum

Work Description:

-Assist to HCC & Drilling Fluids team in preparation of various type of report, presentation, meeting materials etc.

-Handling & coordinating with PETRONAS for online application of the PCSB Smart Card or Safety Passport for our FES engineers.

-Sorting and filing correspondence, cards, invoices, receipts and other related records

-Carrying out specialized clerical task in connection with administrative matters

-Preparation of Invoices, Purchase Orders, Delivery Orders.

-Key in and updating the Field Utilization report every month and forward to finance for payment purpose.

-Follow up and keep track records of engineers by location

-Fax in and out / Copy / Filing / Distribute Document

-Stationary and general purchases and control as and when required

-Making reservations i.e. Flight, Transport & Hotel accommodation for FES Engineers and Technical staff for Crew Changes

-To support the applications and uploading of client required medical information for offshore vessel crews.

-Printout, review and interact with crew members via email on medical requirements.

-Assist with obtaining PMU approved medical documents.

-Uploading of medical requirements into client database.

-Follow-up with PMU doctor and crew for any discrepencies or deficiencies (OFFSHORE)

-Housekeeping management and maintenance etc.

GL NOBLE DENTON SDN BHD (Oil and Gas)

Duration: July 2010 - January 2011 (contractual position)

Position Title (Level): Admin Assistant (Non-Executive)

Specialization: Clerical/Administrative Support/ Project Secretary

Industry: Oil / Gas / Petroleum

Work Description:

Responsibilities:

-Dealing with telephone requests, noting inquiries and providing relevant information

-Directing calls to appropriate person

-Sorting and filing correspondence, cards, invoices, receipts and other related records

-Carrying out specialised clerical task in connection with administrative matters

-Arrange pick up for courier service

-Key in mail in and mail out into GILPOS mailing register

-Fax in and out / Copy / Filing / Distribute Document

-Stationary and general purchases and control as and when required

-Making reservations i.e. Flight & Hotel for business trip for Technical staff

-Housekeeping management and maintenance

MAXIS MOBILE SERVICES SDN BHD - (KLCC)

Duration: April 2009 - March 2010 (contractual position)

Position Title (Level): Admin Assistant / Customer Care Consultant (Non-Executive)

Specialization: Clerical/Administrative Support

Industry: Telecommunication

Work Description:

Responsibilities:

-Handling correspondence i.e. incoming & outgoing mails

-Handling courier, faxing documents, photo-stating, distribute newspapers to the respective managers

-Preparation of PR's and RFP's :-

-PR form preparation (Purchase Requisition)

a). Complete form with correct GL code, cost centre, requestor name, quantity, description, total amount, etc…

b). Obtain approval from Manager (Requestor) and Mobile Finance

c). Then finally submit it to Procurement for processing.

-RFP form preparation (Request For Payment)

a). Complete form with correct GL code, cost centre, requestor name, quantity, description, total amount, invoice, etc…

b). Obtain approval from Manager (Requestor)

c). Then finally submit it to Finance for processing.

-Assist retail team in preparation of various type of report, presentation, meeting materials etc.

-Maintaining filing system, typing ( if necessary)

-Updating database / Qwin

-Handle meeting reservation (meeting room, refreshments)

-Other adhoc administrative tasks

-Insert corporate customer’s information into system accurately and with speed Process each corporate customer’s request and application for Maxis services tactfully and within Service Level Agreement (SLA)

-Follow through all corporate customer’s registration and activation for Maxis services until closure

-Clear off all backlog cases on timely manner

-Verify submitted registration forms by Account Managers and Dealers to ensure accuracy in data entry

-Attend to internal customers ( Account Managers and Dealers ) queries and requests

-Adhere to process and procedure

-Maintain a high degree of responsibility towards customer’s confidentiality

COLGATE-PALMOLIVE MARKETING (M) SDN. BHD.

Duration: August 2007 - May 2008 ((contractual position)

Position Title (Level): Marketing Admin (Non-Executive)

Specialization: Clerical/Administrative Support

Industry: Manufacturing / Production

Work Description:

-Handling correspondence i.e. incoming & outgoing mails

-Faxing documents to subsidiaries, Advertising Agency in HK

-Photo-stating, preparing books

-Handle incoming telephone enquiry - convey messages to relevant Product Manager/ Marketing Manager

-Handling courier/product shipment to Overseas Subsidiary - preparation of Pro-forma Invoice

-Prepare product listing samples for new product launches / banded promotion

a). Bar code b). Sticker label

-IMF form preparation (Product request)

a). Complete form with correct product code, charge centre

b). Obtain approval from Marketing Manager

c). Preparation of Pro-Forma Invoice (if necessary)

-Assist Product Group in preparation of various type of report, presentation, meeting materials etc.

-Maintaining filing system

-Coordinate delivery of goods with suppliers, CEVA Logistic to ensure timely arrival with correct

-products to Singapore office & packing purpose at Agency for Marketing events

-Process consumer contest - data entry, consolidating / shortlisting winners for Product Group

-Maintain database of dentist / school sampling / consumers

-Handle meeting reservation (meeting room, refreshments)

-Ensuring guests are taken up to marketing floor, invite them to sit at guests waiting area and notify the Marketing personnel.

-Assisting Professional Oral Care team at UKM Dental Faculty for trainee dentists open day & other function at Dental Faculty of University Malaya. Prepare product samples / dental brochures for sampling & detailing, Otheradhoc administrative tasks.

DHANOA ENTERPRISE SDN. BHD

Duration: January 2000 - December 2006 (7 years)

Position Title (Level): Admin Exec Cum Customer Service (Non-Executive)

Specialization: Clerical/Administrative Support

Work Description:

-Handling of company accounts (book Keeping) and office administration works

-Preparing quotation, purchase order, delivery order and invoice

-Handling petty cash

-Monitoring payment to creditor and payment from debtors

-Prepare monthly expenses, sales and delivery list

-Prepare payment voucher and all the cheque for payment, monthly

-Prepare summary account statement

-Performing the various secretarial duties namely checking of documents, receiving

-and expediting the incoming mail for information or further action, attending to

-telephone inquiries, faxing, filling and typing

-Preparing the monthly payroll – summary of salary, EPF and SOCSO contribution,

-income tax deduction and preparing the monthly pay slips

-Attending to customers, suppliers and manufactures and inquiries about the delivery status of the tanks, quotation, payment and any other matters and taking immediate action on report it to the Sales Manager

INSTITUTE TECHNOLOGY MIDAS, PETALING JAYA

Duration: January 1998 - November 2000 (3 years)

Position Title (Level): Accounts Cum Administrative Assistant (Non-Executive)

Specialization: Education

Industry: Education

Work Description:

-Handling of company accounts (book Keeping) and office administration works

-Preparing quotation, purchase order, delivery order and invoice

-Handling petty cash

-Monitoring payment to creditor and payment from debtors

-Prepare monthly expenses, sales and delivery list

-Prepare payment voucher and all the cheque for payment, monthly

-Prepare summary account statement

-Performing the various secretarial duties namely checking of documents, receiving

-and expediting the incoming mail for information or further action, attending to

-telephone inquiries, faxing, filling and typing

-Preparing the monthly payroll – summary of salary, EPF and SOCSO contribution,

-income tax deduction and preparing the monthly pay slips

-Attending to customers, suppliers and manufactures and inquiries about the delivery status of the tanks, quotation, payment and any other matters and taking immediate action on report it to the Sales Manager.

References

Name : Akachai Kongsawast

Company : Baker Hughes Inteq (M) S/B

Designation : Sales Manager

Name : Balraj Kosandar

Company : Baker Hughes Inteq (M) S/B

Designation : Operation Managera

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