Legal Assistant Secretary

DIANE HUTSON

Receptionist / AP Specialist

*********@*****.***

Qualifications Summary

Accomplished Executive Secretary/Assistant offering administrative experience reporting to a Director and other top executives

Professional dedicated to making the lives of busy executives easier. Serve as an effective timekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks

Proficient user of MS Office, Microsoft Word 2010, Excel 2010, PowerPoint, Access and Microsoft Outlook, Word Perfect, Visio, PowerPoint, Docupeak, ADP

Professional Experience

Executive Secretary, 2006 to 2016 /GHI/EMBLEMHEALTH ALBANY, NY

Provide administrative and business support to the Director and Manager of EmblemHealth’s Account Mgt. Department and support Large Group reps

Maintain Director’s calendar -- plan and schedule meetings, secure meeting rooms, conference calls and travel

Create and prepare excel, Word, PowerPoint, and other documents/presentations for various meetings that are requested by Director and staff

Assist department when needed. Order and maintain departmental supplies

Exercise resourcefulness and decision making in performing assigned tasks and responsibilities along with the ability to meet deadlines

To be a “team player” and provide support for all co-workers

Legal Assistant/Office Manager, 2001 to 2006 Devorsetz Stinziano Gilberti Heintz & Smith, PC / Albany, NY

(Main office located in Syracuse)

Supported Government Relations Department and 3 attorney’s, researching legal documents, answering phone

Process time sheets for Senator Tarky Lombardi as well as his assistant and attorneys

Maintain office supplies

Prepare correspondence, memos, emails, letters and other correspondence into MS Word or Word Perfect

File lobby reports to the Lobbying Commission and conduct internet research for various projects

Transcription from Dictaphone and set up and manage new files for attorneys

Previous experience includes Admin. Assistant for St. Peter’s Hospital Foundation (1993-2001) and Legal Secretary/Receptionist

for Richard J. Miller & Assoc. (1988-1992) both based in Albany, NY

WNYT-Channel 13, 2018-Present – 2018 & 2019 (Receptionist) - 5/20-Present (A/P Specialist)

Greet visitors and guests

Announce arrival to appropriate person(s).

Ensure visitors and guests sign in.

Answer, and direct incoming calls

Keep up-to-date with radio program information to respond appropriately to callers

Maintain a calm and professional demeanor. Handle confidential and non-routine information.

Update, maintain and distribute the telephone directory electronically as needed.

Distribute prizes and make sure release forms are completed

Update online member database. Assist Digital, Programming, Sales Engineering and Promotions departments as needed

Order all office supplies. Obtain approvals.

5/20-Present – (AP Specialist)

Auto reconcile Program logs on daily basis

Enter Payroll (bi-weekly) in ADP

Ensure timely payment of all invoices on daily basis using Docupeak

Follow-up to make sure all invoices are paid on time

Track monthly expenses for all employees using Concur

Keep GM’s Calendar up to date & assist with administrative duties

Distribute mail

New Hire Orientations

Order supplies as needed

Education & Training

Mildred Elley Business School, 1 year / Albany, NY

Hudson Valley Community College, Evenings / Troy, NY

Organizations

American Cancer Society (Attended Making Strides Breakfast)

Coordinate fundraiser for the American Cancer Strides Walk at EmblemHealth

Member of ASPCA

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