Executive Assistant Administrative Service
Resume:
**** * ***** **, ******, AZ-85339
Cell: 480-***-****
Email: **********@***.***
**********@*****.***
Skills:
Proficient with Windows 8, 8.1, Microsoft 2007, 2010, 2013 SBS2008, Outlook, Lotus Notes, Microsoft Word, Excel Spread Sheets, XP, PowerPoint, QuickBooks, ClamTrak, knowledge of document management system (DMS), Internet and ICPC Database
Education:
High School Diploma – some college classes
Notary Commission: State of AZ March 24, 2022 – in the process of renewing
Note: I live in Phoenix, AZ and prefer to work in the area.
Work Experience:
Superior Court Maricopa County March 13, 2022 Completed
Jury Duty
175 W Madison St
Phoenix, AZ 85003
Secured at home due to Covid-19 March 26, 2021 to Current Date
Legal Assistant II/Validator – Temp assignment March 8 to March 26 2021
Department of Economic Security
Legal Assistant 2
Office of Inspector General (OIG)
Appellate Services Administration
1919 W Camelback Road #200
Phoenix, AZ 85015
Stephanie Chambers/Administrative Service Officer II
Office of Inspector General
Appellate Services Administration
Office: 602-***-****
Fax: 602-***-****
Colleen Huff
Account Recruiting Manager
Stafforward
(p) 317-***-****
http://www.stafforward.com
9777 N. College Ave.
Working as a temporary/permanent staff member, Appellate Services Administration.
Primary duties for this position include verifying incoming appeals, determining accuracy of exhibits for a hearing, assisting customers with elevated docket calls, assisting Administrative Law Judges with legal research, creating templates for legal notices, and interpreting necessary procedures for research and analysis of case files for hearings.
Election Certification Board February 19 thru March 5, 2021
Phoenix City Clerk Department
200 W Washington St
Phoenix, AZ 85003-1611
******.*********@*******.***
Whitney Juszczak –
City Clerk Department
Election Coordinator - Citizen Support
Verification of ballots
Elections Technician July 6 thru July 10, 2020
Maricopa County Tabulation and Election Center (MCTEC)
510 South 3rd Avenue
Phoenix, AZ 85003
Technician provides technical support for the setup of in-person voting equipment.
Update database records daily.
Ability to use standard office equipment, software, troubleshoot technology and equipment related to site books and ballot on demand systems.
Ability to troubleshoot issues related to standard peripherals (fax machines, printers, AV equipment.
Minimum of 6 months of experience in Help Desk, Computer Repair or similar customer support.
Travel around to various polling locations to assist with issues related to in-person voting equipment.
Responsible for all preparation and maintenance of site books and ballot on demand systems.
Must use their own vehicle for this work and will be reimbursed for mileage used..
City of Phoenix
Early Ballot Processing and Control Board
304 W Adams St. City Clerk Department
Phoenix, AZ 85002
602-***-**** Aug 12, 2019 - Aug 30, 2019
Calculate numbers for “Special Election” for Light Rail
State of Arizona
Arizona Department of Child Safety Apr 2019 –July 2019
Interstate Compact for the Placement of Children
3003 N Central Ave #19
Phoenix, AZ 85012
Supervisor: Diane Monreal
602-***-**** *.***********@*****.***
Updated database records daily
Picked up daily, distributed as needed
Ensure protection of records for children placed across state lines for foster care and adoption including parental, relative and residential placements including District of Columbia and the U.S. Virgin Islands,
Promote efficiency in processing placements pursuant to the Interstate Compact on the Placement of Children (ICPC) and to facilitate communication among sending agencies, states and other concerned persons, the forms promulgated by the compact administrators, acting jointly, shall be used by all sending agencies, sending and receiving states.
CorVel Corp Jan 2019 – Feb 2019
1850 N. Central #1200
Phoenix, AZ 85004
Administrative Assistant
Office Manager: Position Closed
Updated excel spreadsheets utilizing the Web to obtain
phone, fax numbers and hours of operation of venues
Utilize thumb drive to transport data
Shred documents
Copy documents for files
Acara Soltions, Inc. Dec 27, 28, 2018
426 N 44th St suite 400
Phoenix, AZ 85008
Emp ID: 11178833
Receptionist for 2 days – contract position
Greeted visitors, Answer phones, direct calls, take messages
Managed daily calendar
Management of office: typing, handled incoming calls, assisted general public, maintained office supplies
Mercury Systems, Inc. (temp-cover 2 days 12-27/28-18) Dec 2018 – Dec 2018
Administrative Assistant/Receptionist
Greet visitors
Verified ID – Search every fifty visitor for illegal material or
Security Business information
Reported any illegal or unethical behaviour
Documented: All US, Foreign National or Classified Citizen
Answered phones, direct calls, take messages
Employment discussions with government employees not allowed
Kept entrance secure allowing only authorized/ID to enter
Seeking (mandatory personal time) Sep 2017 – Oct 2018
Mountain Gate, Phoenix, AZ Aug 2017 - Sep 2017
Administrative Assistant
One month – for ill individual
Greeted visitors, Answer phones, direct calls, take messages
Managed daily calendar
Management of office: typing, handled incoming calls, assisted general public, maintained office supplies, Scheduling meetings and events
Recorded and distributed minutes of the management committee
Alerted maintenance individuals of urgent repairs to be made
Accepted rental/mortgage payments checking for appropriate signature and date
Handled time-sensitive and confidential material
Maintained accuracy of required reports
Arranged conferences, meetings, conference calls, and travel arrangements
Assisted staff with setting up meeting room for annual meeting
Coordinated conference room reservations and room preparation
Cisco Systems, Inc., Phoenix, AZ Jan 2017 - Apr 2017
2375 E Camelback Phoenix, AZ 85016
Phone: 602-***-****
Administrative Assistant
Managed daily calendar
Management of office: typing, handled incoming calls, assisted general public, maintained office supplies
Greeted visitors, answered phones and directed calls appropriately
Was well spoken, clear and patient with all interactions
Remained calm and professional in stressful situations
Followed documented procedures and other duties as mutually agreed
Enforced and handled security compliance standards regarding visitor’s badges
Coordinated conference room reservations and room preparation
Maintained conference room standards as designated
Assisted and resolved employee and customer concerns/issues
Administrative services: processed large volume reports/invoices using excel and assisted manager with quarterly business reviews
Lifted large bundles of mail and made mail deliveries
Handled time-sensitive and confidential materials
Performed duties and special requests as assigned by management and client
Participated in cross-training and was flexible to perform varying roles whenever necessary
Ensured operating and quality standards were met based on service objectives
Maintained accuracy of required reports, logs and measurements
Ensured the highest level of customer care
Ensured adherence to business guidelines, safety and security procedures
Supported financial results by minimizing site waste and rework
Seeking Employment Dec 2015 – Dec 2016
Family Service Agency (FSA), Phoenix, AZ Dec 2014 - Nov 2015
Administrative Assistant
Managed daily calendar, accurate daily/monthly report deadlines, scheduled appropriate language interpreter for four (4) Family Preservation Staff operating in the field
Attended weekly update meeting
Reviewed staff reports
Managed office, daily calendar, and travel coordination
Coordinated conference room reservations and room preparation
Scheduled and monitored family meeting with Family Preservation staff
AppleOne, Phoenix, AZ Accurate Placement – Temp Attached) May 2009 - Dec 2014
Administrative Coordinator
Managed office, daily calendar, and travel coordination for the councilperson
Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual
Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags
Responsible for confidential and time sensitive material
City Council Office, City of Phoenix, Phoenix, AZ Apr 2007 - May 2009
City Council Office - Greg Stanton
Administrative Coordinator
Played a critical role in council district office transition for new councilmember
Managed office, daily calendar, and travel coordination for the councilperson
Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual
Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags
Was responsible for confidential and time sensitive material
Familiar with City practices and procedures
Anticipated and maintained a consistent understanding of goals and responded effectively to expectations
Provided comprehensive administrative and clerical support services
Ordered supplies, assisted monitoring district budget, processed financial documents
Raytech Corporation, Phoenix, AZ Jan 2007 - Apr 2007
Executive Assistant
Managed daily calendar for president
Management of office: typing, handled incoming calls, assisted general public, maintained office supplies
Prepared quotes for public
Ordered resale items from China
Packed and received items for engineers
Maintained the extensive filing system
Composed and edited correspondence on behalf of the president
PureTech Systems, Phoenix, AZ Feb 2006 - Dec 2006
Executive Assistant
Functioned as principal support staff person to president, provided comprehensive administrative and clerical support services
Supported team of five sales managers, performing mass mailings, preparing reports and correspondence, and carrying out general administrative functions
Travel coordination, meeting schedule for national employees, local staff, and executive board, maintained payroll, health benefits, incentives, Workers Compensation files for US employees and employees hired from other countries
Arranged conferences, meetings, conference calls, and travel arrangements which included hotel, car/limo service for president and sales staff housed in five states and parent Canadian company
Prepared PowerPoint presentations
Prepared correspondence, including employment contracts and offer letters for candidates
Proofread president’s documents to ensure accuracy and consistency
Supported senior management and business operations with administrative and customer service efforts, maintained time sheets and prepared and reconciled expense reports and investigated and resolved billing problems
Provided administrative support to New York attorney, screened applicants; checked references, and scheduled candidate interviews
Actuate/implement filing system, client billing system and bookkeeping for parent company in Canada and order supplies and maintained inventory
Seeking Employment Dec 2004 – Jan 2006
Working odd jobs
American Red Cross, Phoenix, AZ Mar 1996 - Nov 2004
Executive Assistant
Coordinated communication flow with commissioner, staff, mayor’s office, public and private officials and general public
Travel coordination, meeting schedule for national employees, local staff, board of directors, executive committee, and guest speakers
Coordinated and managed logistics for annual Board of Directors Retreats (200+ individuals)
Liaison to staff, volunteers, directors, board of directors and community leaders on behalf of CEO
Developed customer service guidelines and telephone scripts for front office (reception)
Edited and screened documents and letters for CEO
Recorded and distributed minutes of the management committee
Maintained and distributed monthly department reports
Directed and lead the work of volunteers
Provided meeting arrangements, slide presentations, logistics, and clerical support to Board of Directors, executive committee, chapter chair, chapter secretary, and four board subcommittees
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