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Executive Assistant Administrative Service

Location:
Avondale, AZ
Posted:
June 08, 2022

Contact this candidate

Resume:

*-** ******** *******

**** * ***** **, ******, AZ-85339

Cell: 480-***-****

Email: adrb3y@r.postjobfree.com

adrb3y@r.postjobfree.com

Skills:

Proficient with Windows 8, 8.1, Microsoft 2007, 2010, 2013 SBS2008, Outlook, Lotus Notes, Microsoft Word, Excel Spread Sheets, XP, PowerPoint, QuickBooks, ClamTrak, knowledge of document management system (DMS), Internet and ICPC Database

Education:

High School Diploma – some college classes

Notary Commission: State of AZ March 24, 2022 – in the process of renewing

Note: I live in Phoenix, AZ and prefer to work in the area.

Work Experience:

Superior Court Maricopa County March 13, 2022 Completed

Jury Duty

175 W Madison St

Phoenix, AZ 85003

Secured at home due to Covid-19 March 26, 2021 to Current Date

Legal Assistant II/Validator – Temp assignment March 8 to March 26 2021

Department of Economic Security

Legal Assistant 2

Office of Inspector General (OIG)

Appellate Services Administration

1919 W Camelback Road #200

Phoenix, AZ 85015

Stephanie Chambers/Administrative Service Officer II

Office of Inspector General

Appellate Services Administration

Office: 602-***-****

Fax: 602-***-****

Colleen Huff

Account Recruiting Manager

Stafforward

(p) 317-***-****

http://www.stafforward.com

9777 N. College Ave.

Working as a temporary/permanent staff member, Appellate Services Administration.

Primary duties for this position include verifying incoming appeals, determining accuracy of exhibits for a hearing, assisting customers with elevated docket calls, assisting Administrative Law Judges with legal research, creating templates for legal notices, and interpreting necessary procedures for research and analysis of case files for hearings.

Election Certification Board February 19 thru March 5, 2021

Phoenix City Clerk Department

200 W Washington St

Phoenix, AZ 85003-1611

adrb3y@r.postjobfree.com

Whitney Juszczak –

City Clerk Department

Election Coordinator - Citizen Support

Verification of ballots

Elections Technician July 6 thru July 10, 2020

Maricopa County Tabulation and Election Center (MCTEC)

510 South 3rd Avenue

Phoenix, AZ 85003

Technician provides technical support for the setup of in-person voting equipment.

Update database records daily.

Ability to use standard office equipment, software, troubleshoot technology and equipment related to site books and ballot on demand systems.

Ability to troubleshoot issues related to standard peripherals (fax machines, printers, AV equipment.

Minimum of 6 months of experience in Help Desk, Computer Repair or similar customer support.

Travel around to various polling locations to assist with issues related to in-person voting equipment.

Responsible for all preparation and maintenance of site books and ballot on demand systems.

Must use their own vehicle for this work and will be reimbursed for mileage used..

City of Phoenix

Early Ballot Processing and Control Board

304 W Adams St. City Clerk Department

Phoenix, AZ 85002

602-***-**** Aug 12, 2019 - Aug 30, 2019

Calculate numbers for “Special Election” for Light Rail

State of Arizona

Arizona Department of Child Safety Apr 2019 –July 2019

Interstate Compact for the Placement of Children

3003 N Central Ave #19

Phoenix, AZ 85012

Supervisor: Diane Monreal

602-***-**** adrb3y@r.postjobfree.com

Updated database records daily

Picked up daily, distributed as needed

Ensure protection of records for children placed across state lines for foster care and adoption including parental, relative and residential placements including District of Columbia and the U.S. Virgin Islands,

Promote efficiency in processing placements pursuant to the Interstate Compact on the Placement of Children (ICPC) and to facilitate communication among sending agencies, states and other concerned persons, the forms promulgated by the compact administrators, acting jointly, shall be used by all sending agencies, sending and receiving states.

CorVel Corp Jan 2019 – Feb 2019

1850 N. Central #1200

Phoenix, AZ 85004

602-***-****

Administrative Assistant

Office Manager: Position Closed

Updated excel spreadsheets utilizing the Web to obtain

phone, fax numbers and hours of operation of venues

Utilize thumb drive to transport data

Shred documents

Copy documents for files

Acara Soltions, Inc. Dec 27, 28, 2018

426 N 44th St suite 400

Phoenix, AZ 85008

602-***-****

Emp ID: 11178833

Receptionist for 2 days – contract position

Greeted visitors, Answer phones, direct calls, take messages

Managed daily calendar

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies

Mercury Systems, Inc. (temp-cover 2 days 12-27/28-18) Dec 2018 – Dec 2018

Administrative Assistant/Receptionist

Greet visitors

Verified ID – Search every fifty visitor for illegal material or

Security Business information

Reported any illegal or unethical behaviour

Documented: All US, Foreign National or Classified Citizen

Answered phones, direct calls, take messages

Employment discussions with government employees not allowed

Kept entrance secure allowing only authorized/ID to enter

Seeking (mandatory personal time) Sep 2017 – Oct 2018

Mountain Gate, Phoenix, AZ Aug 2017 - Sep 2017

Administrative Assistant

One month – for ill individual

Greeted visitors, Answer phones, direct calls, take messages

Managed daily calendar

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies, Scheduling meetings and events

Recorded and distributed minutes of the management committee

Alerted maintenance individuals of urgent repairs to be made

Accepted rental/mortgage payments checking for appropriate signature and date

Handled time-sensitive and confidential material

Maintained accuracy of required reports

Arranged conferences, meetings, conference calls, and travel arrangements

Assisted staff with setting up meeting room for annual meeting

Coordinated conference room reservations and room preparation

Cisco Systems, Inc., Phoenix, AZ Jan 2017 - Apr 2017

2375 E Camelback Phoenix, AZ 85016

Phone: 602-***-****

Administrative Assistant

Managed daily calendar

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies

Greeted visitors, answered phones and directed calls appropriately

Was well spoken, clear and patient with all interactions

Remained calm and professional in stressful situations

Followed documented procedures and other duties as mutually agreed

Enforced and handled security compliance standards regarding visitor’s badges

Coordinated conference room reservations and room preparation

Maintained conference room standards as designated

Assisted and resolved employee and customer concerns/issues

Administrative services: processed large volume reports/invoices using excel and assisted manager with quarterly business reviews

Lifted large bundles of mail and made mail deliveries

Handled time-sensitive and confidential materials

Performed duties and special requests as assigned by management and client

Participated in cross-training and was flexible to perform varying roles whenever necessary

Ensured operating and quality standards were met based on service objectives

Maintained accuracy of required reports, logs and measurements

Ensured the highest level of customer care

Ensured adherence to business guidelines, safety and security procedures

Supported financial results by minimizing site waste and rework

Seeking Employment Dec 2015 – Dec 2016

Family Service Agency (FSA), Phoenix, AZ Dec 2014 - Nov 2015

Administrative Assistant

Managed daily calendar, accurate daily/monthly report deadlines, scheduled appropriate language interpreter for four (4) Family Preservation Staff operating in the field

Attended weekly update meeting

Reviewed staff reports

Managed office, daily calendar, and travel coordination

Coordinated conference room reservations and room preparation

Scheduled and monitored family meeting with Family Preservation staff

AppleOne, Phoenix, AZ Accurate Placement – Temp Attached) May 2009 - Dec 2014

Administrative Coordinator

Managed office, daily calendar, and travel coordination for the councilperson

Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual

Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags

Responsible for confidential and time sensitive material

City Council Office, City of Phoenix, Phoenix, AZ Apr 2007 - May 2009

City Council Office - Greg Stanton

Administrative Coordinator

Played a critical role in council district office transition for new councilmember

Managed office, daily calendar, and travel coordination for the councilperson

Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual

Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags

Was responsible for confidential and time sensitive material

Familiar with City practices and procedures

Anticipated and maintained a consistent understanding of goals and responded effectively to expectations

Provided comprehensive administrative and clerical support services

Ordered supplies, assisted monitoring district budget, processed financial documents

Raytech Corporation, Phoenix, AZ Jan 2007 - Apr 2007

Executive Assistant

Managed daily calendar for president

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies

Prepared quotes for public

Ordered resale items from China

Packed and received items for engineers

Maintained the extensive filing system

Composed and edited correspondence on behalf of the president

PureTech Systems, Phoenix, AZ Feb 2006 - Dec 2006

Executive Assistant

Functioned as principal support staff person to president, provided comprehensive administrative and clerical support services

Supported team of five sales managers, performing mass mailings, preparing reports and correspondence, and carrying out general administrative functions

Travel coordination, meeting schedule for national employees, local staff, and executive board, maintained payroll, health benefits, incentives, Workers Compensation files for US employees and employees hired from other countries

Arranged conferences, meetings, conference calls, and travel arrangements which included hotel, car/limo service for president and sales staff housed in five states and parent Canadian company

Prepared PowerPoint presentations

Prepared correspondence, including employment contracts and offer letters for candidates

Proofread president’s documents to ensure accuracy and consistency

Supported senior management and business operations with administrative and customer service efforts, maintained time sheets and prepared and reconciled expense reports and investigated and resolved billing problems

Provided administrative support to New York attorney, screened applicants; checked references, and scheduled candidate interviews

Actuate/implement filing system, client billing system and bookkeeping for parent company in Canada and order supplies and maintained inventory

Seeking Employment Dec 2004 – Jan 2006

Working odd jobs

American Red Cross, Phoenix, AZ Mar 1996 - Nov 2004

Executive Assistant

Coordinated communication flow with commissioner, staff, mayor’s office, public and private officials and general public

Travel coordination, meeting schedule for national employees, local staff, board of directors, executive committee, and guest speakers

Coordinated and managed logistics for annual Board of Directors Retreats (200+ individuals)

Liaison to staff, volunteers, directors, board of directors and community leaders on behalf of CEO

Developed customer service guidelines and telephone scripts for front office (reception)

Edited and screened documents and letters for CEO

Recorded and distributed minutes of the management committee

Maintained and distributed monthly department reports

Directed and lead the work of volunteers

Provided meeting arrangements, slide presentations, logistics, and clerical support to Board of Directors, executive committee, chapter chair, chapter secretary, and four board subcommittees



Contact this candidate