Document Controller Hr Assistant
Resume:
CV of Saifudeen Shihabudeen
To : HR Manager/ the Personnel
Subject : Applying the post of Document
Controller/secretary/HR& Admin officer
Dear Sir,
I would like to apply a suitable post in your esteemed organization. Introduce to myself as the candidate for the post of Document Controller/Admin officer. I assure you that, given an opportunity, I will discharge my duty to the goodwill of the concern and entire satisfaction of my superiors.
I am enclosing my detailed curriculum vitae comprising of my qualifications and experience, which I had in my previous job, would qualify me for more responsible post in your company. Thanks for taking the time to consider my application. Sincerely,
Saifudeen Shihabudeen
Mobile : +971**-*******
Mobile : +971**-*******
E mail : *******@*****.***
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CV of Saifudeen Shihabudeen
Saifudeen Shihabudeen
Mobile # +971**-*******
E mail # *******@*****.***
Career Objectives:
Seeking for a challenging carrier in a well-established company as a Document
Controller/Secretary/Admin officer, seeking an environment where my knowledge and experience can be Shared and enriched. Looking for the opportunity where I can improve my Quality and utilize my skills.
Work Experience in U.A.E:
Total 14 years of experience U.A.E as responsible for Document Controller/ Secretarial/Admin Officer/ Time keeping /other HR related works and various site Administration procedures. Working Experience:
Company : AIROLINK GROUP
Place : UAE, DUBAI
Position : Document controller
(Project & Estimation Dept.-Tendering)
Period : 2019- up to Now
Project : 1) Seven hotel& apartment (5 Star Hotel) -Palm Jumeriah 2) Saraya Project, (5Star Hotel) Abu Dhabi
Company : ARMAN GROUP
Place : UAE, DUBAI
Position : Document controller /Admin/Secretary
Period : June 2017 to 2018
Project : 1) Commercial and residential bldg. - Al Nahdha Company : AE ARMA ELEKTROPANC
Place : UAE, DUBAI
Position : Document controller/Secretary/Admin
Period : 2015- 2017
Project : 1) Blue Water Project- Dubai Marina
2) Abu Dhabi Marina City ( Villas Project –AUH)
Period : 2011- 2013
Project : 1) Rixos Palm Hotel (5 Star) - palm jumeira 2) Al Shohub School Project-khalifa city A
Company : CHINA RAILWAY 18TH BUREAU GROUP
Place : UAE, DUBAI
Position : Document controller/Secretary
Period : 2013-2015
Project : 1) Commercial & Residential Building-AUH
CV of Saifudeen Shihabudeen
Duties and Responsibilities (Document Controller/Secretary/Admin Officer)
Making letters to the consultant, Client, sub-contractors, authorities, supplier and ensuring that proper records are maintained at all times.
Forwarding submittals such as shop drawings, material submittals, PQ, Technical Submittal, Method statement Work Inspections, as built and operation manuals.
Responsible for controlling the flow and distribution of all documentation related to the project and ensuring that proper records are maintained at all times.
Ensuring all correspondences regarding financial matters is forwarded to the PM.
Making the work inspection requests and submitting to Consultant for the ongoing works and updating the status for the same.
Preparing Daily & Weekly Site Report
Organize Project Director’s diary schedule.
Responsible for receiving, circulating and all incoming and outgoing Letters, faxes, emails and hand deliveries.
Follow up All Authority NOC/Permits Expiry and updated the log.
Maintenance a complete file/log of all documents and circulating to concerned dept.
Ensuring all documentation meets formal requirements and required standards.
Ensure documents are shared at key times to facilitate timely project completion.
Answers/transfer telephone calls and relay messages to concerned personnel.
Responsible for site office stationary stocks
Faxing, Photocopying and Scanning
Performs other related duties as required and assigned For Estimation Department:
Receiving tender invitation from client and review with our concerned team and sending expression of interest or regret.
Receiving tender document from client, and review and forward to concerned team and collecting the required documents.
Preparing Commercial/technical documents for tender submission and forward to client.
Duties and Responsibilities (HR Assistant & Account Asst)
Assisting HR manager in maintaining payrolls, manpower sheets, attendance records, visa processing with PRO, cancellations, annual leaves and others
Salary advances, annual leave records, bonuses and deductions
Preparing Weekly and Monthly reports by collecting and analyzing information.
Maintaining logs in Microsoft Excel sheets – expert level computer skills. Accounts Assistance
Dealing with Account Payable for more than 50 suppliers, while preparing cheques and maintaining records and timeline for PDCs.
Releasing payments/ cheques for suppliers as and when required.
Providing cash for sites as per the bills produced and forecasting cash requirements for all sites and requesting new petty cash as needed.
• Responsible to handle all petty cash for different sites and multiple petty cash holders accounts.
CV of Saifudeen Shihabudeen
Working Experience:
Company : MAPCO L.L.C
Place : UAE, ABUDHABI
Position : Time keeping officer/Administration staff Period : 2008-2011
Project : 1) Dubai Mall Project – Dubai
2) Bawat al sharq mall- Baniyas
Duties and Responsibilities (Time keeper officer/Payroll & HR and Admin Asst)
Preparing Daily & Weekly Site Report.( Shopping M
Preparing daily time sheet for the employees and staff.
Daily site visiting and checking of the employees during working hours and monitoring.
Faxing, Photocopying and Scanning.
Performs other related duties as required and assigned.
Maintain and organize individual employee service records.
Answer and respond to employees on timekeeping issues.
Process and prepare payroll of employees based on timekeeping records.
Analyze and evaluate current period payroll and timekeeping issues.
Distribute pay checks to employees.
Adhere to corporate guidelines in managing timekeeping clerical functions Other Duties and responsibilities:
Administrative 1. Responsible for smooth work flow and operation of the Office.
2. Enquiries to the supplier.
3. Quotation & follow-up with Supplier.
Commercial/ Financial: 1. Materials Cost Enquiries, Comparison, Orders & Purchase. And follow-up.
Engineering/ Technical: 1. Technical Submittals, Tracking, Reporting & Logging 3
Skills and Abilities:
Good communication skills & interpersonal skills to deals with co-workers & co- employers.
Capable for taking multi tasks at any working atmosphere.
Will be fully dedicated, accountable, honesty & trustworthy with the documentation works.
Knowledge of issues of spread sheets, database word processing and selected job specific software.
Ability to keep clear and accurate reports and records.
Ability to use computer and rapidly input data and retrieve records and information.
Ability to organize work load and to manage and filing methods and management techniques.
Computer Knowledge:
CV of Saifudeen Shihabudeen
Excel, Word, Outlook, Lotus Note, Power point, Aconex, INAXUS
Data entry in access on data base.
Scanning, printing and filing documents at the data base.
AUTOCAD Basic Knowledge.
Educational Qualifications:
Bachelor Degree – (BA Economics) -Kerala University 2005 passed out Languages Known:
English- speaking, listening, writing- Excellent
Hindi- speaking, listening, writing- Excellent
Arabic- speaking, listening, writing- Good
Malayalam- speaking, listening, writing- Excellent Personal Data:
Name : Saifudeen Shihabudeen
Date of Birth : 28-05-1985
Nationality : Indian
Marital Status : Married
Temporary Address : Dubai, U.A.E
Passport No : M7348375
Sex : Male
Driving License (U.A.E) : Yes, Light Vehicle
Declaration
I, hereby certify that to the best of my knowledge, the above particulars Furnished by me true and correct. If selected, I assure you to perform my Duties to the best of my skills. 4
Saifudeen Shihabudeen
CV of Saifudeen Shihabudeen
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