Administrative Assistant Project Coordinator
Resume:
HEIDY M. CATALAN POLANCO
Frederick, Maryland 21702
E-mails: **************@*****.***
Telephone: 240-***-****
Summary
Over 20 years of experience. Possess a high-level expertise in desk-top publishing, effective communication, and organizational skills, detail-oriented and have the ability to work independently or collaborate in a team setting, complete deadlines and work under pressure.
Education
Associates in Health Management / PMC Courses - Present
Bachelor’s in theology/Arts - Present
Work Experience
CSRA, Inc. / GDIT
Project Coordinator II (PTOC) – Frederick, Maryland (Nov 2017 - Nov 2019)
Responsibilities as an intermittent on call project administrator include:
Provide support to the Peer Review and Science Management team, conducting online administrative compliance screening of research applications.
Document production and formatting, update special requests for Consumer Reviewers in P2RMIS, run Crystal Reports for CRs rooming listings, QC Travel Mater Reports and Travel Cost Data Reports.
QC and submit expense reports for different meeting panels, using the Onsite Master Tracking sheets, travel coding and weekly charge reports. Complete and update Panel Expense Travel Sheets (PETs).
Provide onsite Review Technical Assistant (RTA) support during panel meetings, keeping scores and track of applications reviews and COIs during meetings. QC and update PR Summary Statements after meetings and post compliance award applications on eBRAP.
PSTS, Inc.
Volunteer Administrative/Academic Secretary – Rockville, Maryland (September 2013 – Present)
Provide administrative support to the Faculty and Administration team one Saturday a month. Responsibilities include:
Keep track of student’s academic progress and faculty’s calendar on Thinkwave.com
Process student’s invoices on ZohoInvoices.com
Keep track of library books, supplies and mail out class materials to students.
Coordinate Graduation from Cap & Gowns to supplies, office materials and final processing of student’s transcripts.
MedImmune, LLC
Administrative Assistant III – Gaithersburg, Maryland (May 2007 – April 2017)
Provided support to the Clinical Operations Head and Respiratory/Inflammation groups. Responsibilities included, and were not limited to:
Keeping track Directors and Associate Director’s calendars, scheduled group and 1:1 meetings, made travel arrangement, processed expense reports.
Submitted requests for Confidentiality Agreements (CDAs), Speaker Engagement Agreements, Presentation Requests (PDRs), Check Requests, Purchase Requisitions and general office supply orders and placed orders for POs and office supplies using iPay and iBuy systems.
Scheduled and organized face-to-face meetings for team members of the Cambridge office, AZ Delaware and Medimmune/AstraZeneca. Organized Key Operation Lead’s (KOL) visit and presentations, that included communication with their administrative support to arrange travel reservations, meeting materials, conference room and catering reservations.
Telvent Farradyne Inc.
Marketing Coordinator – Rockville, Maryland (September 2005 – October 2006) Responsibilities at Televel Farradyne included:
Proposal development and production. Manage annual logging of various State pre-qualification submittals. Assisted in client presentations, created PPT templates and full presentations.
Responsible for resume editing, project descriptions generations, company qualifications with periodic updates, project images and upload them to the TF’s Global Marketing System (GMS).
Create/update marketing material i.e. project cutsheets, company materials, client meetings and functions organization, event planning (booth materials, signs and graphics), billable projects such as desk-top publishing of project reports, PowerPoint presentations for other departments.
Software Experience
MS Office Suite: Word, WordPerfect, PowerPoint, Excel, Publisher, Project Manager, Visio, InfoPath, Project, Microsoft LiveMeeting and InterCall, WebEx, Skype for Business, Lync, Adobe Pro, Outlook, Access, Picture Manager, Photoshop, Nuance, SQS, Picture It, Encarta
Experience using: P2RMIS, DCMRP BRAES, eBRAP, IES PRIMO, WorkDay, KIMunity, SharePoint, eRooms, Cliqbook, AZER, Aztec-NAM, iPay, iBuy, iSAVE, Concur, Saturn, PeopleSoft, SATO, ACT 3.0, Lotus 6.0, WISE, E-transcript, RB 7, RealLegal 5.0, NXView, Quattro Pro 11 Typing speed of 95 wpm
OTHER SKILLS:
Bilingual - Able to speak, read, write and translate both Spanish and English
Notary - Notary Public for the State of Maryland
References - Upon request
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