Administrative Assistant, Team Lead, Backfill Advisor

Ahsanullah Haidary

Personal Information:

Full Name: Ahsanullah Haidary

Date of birth: 31.10.1988

Marital Status: Married

Sex: Male

Present Add: Roanoke, Virginia, USA

Mobile: +1-540-***-****

Email: ************@*****.***

Professional Experience:

v Advisor, Backfill (CMS)

Justice Sector Support Program (JSSP) Tetra Tech, Project funded by U.S. DOS/ INL Affairs August 8, 2020 – March 04, 2022

My Responsibilities:

· Assist with the implementation of the CMS (Case Management System) database within the justice institutions.

· Conduct assigned activities in an embedded location like MOJ, AGO Supreme Court.

· Enter case information into CMS database and add presidential decrees into CMS database.

· Ensure the accuracy of data entered in the system, as possible.

· Edit update and add releases into CMS database in embed locations accordingly.

· Generate reports as requested by the assigned institutions after reviewed by CMS Management.

· Maintain contact with CMS Management regarding important issues related to the system.

· Keep updates and detailed information of the registered cases in separate excel sheet for statistical and reporting use.

· Prepare timely information for JSSP reports, deliverables and success stories for activities and accomplishments on a bi-weekly, monthly, quarterly, and annual basis, or as otherwise assigned

· Identify needs and propose recommendations for better CMS implementation.

· Rapidly respond to requests for information from JSSP Management, INL, and Tetra Tech. Security Clearance: VSS-A or INL Vetting Process Cleared v Senior Administrative Assistant (LN Management)

Justice Sector Support Program (JSSP) AHG, Tetra Tech, Project funded by U.S. DOS/ INL Affairs April 24, 2019 – August 8, 2020

My Responsibilities:

· Oversee and supervise the work of cross-cutting administrative assistants and train them.

· Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met, and work is completed correctly.

· Liaise with other departments and coordinate activities to achieve established objectives.

· Assist in training staff members and new hires and coordinate in check-in processing.

· Identify needs and propose recommendations for better OCB implementation.

· Update various information lists (e.g. the JSSP contact list, Tracking sheets, recruitment database and general calendar for activities and events).

· Coordinate and schedule written tests for JSSP-OCB employee candidates and participate in interviews as relevant.

· Consolidate Timesheets and Leave forms of staff and send to HR and Finance.

· Consolidating the Bi-weekly training, mentoring and meeting forecasts.

· Coordinate and support program activities (Trainings, meeting and mentoring) as directed by management, and see the activities through to completion.

· Generate memos, emails and reports when appropriate.

· Maintain office supplies by checking inventory and order items.

· Answering inquiries from the embedded offices and coordinate with the relevant sections.

· Preparing PARs, Advances, Travel arrangements and Memos in coordination with the Procurement and Finance departments.

· Keep COT, DCOT-A and the Afghan Professional Manager fully informed concerning the performance of, as well as any developments and issues with, all administrative assistants.

· Prepare timely information for JSSP reports, deliverables and success stories for activities and accomplishments on a bi-weekly, monthly, quarterly, and annual basis, or as otherwise assigned. Security Clearance: VSS-A or INL Vetting Process Cleared v Team Leader

Afghanistan Central Civil Registration Authority (ACCRA) November 2016 – April 23, 2019

My Responsibilities

· Prepare and implement the daily and weekly plan of the zone with zone manager.

· Oversee and supervise the work of Senior enrollment officers and enrollment officers.

· Insure and control activeness of the required electronic system according to rules and regulations.

· Implement and correct the individual and family forms information in electronic system.

· Making employees aware of PRDs (Population Registration Department) Laws and Procedures.

· Sending individual forms to National Information Centre for printing electronic Tazkira.

· Rapidly respond to requests for information from ACCRA management.

· Ensure that the needed materials are active and is available.

· Ensure that the individual information of the applicant is correctly digitalized.

· Participating in capacity building programs that are held by senior management.

· Prepare and submit the daily, weekly, monthly and annually reports to the zone manager. v Social Mobilizer

Education Quality Improvement Program (EQUIP). Program funded by World bank. June 2012 to August 31, 2015

My Responsibilities:

· Cooperate with (SMS) Social Mobilization Supervisor in preparation of monthly work plan.

· Collecting information from School Management Councils on regular basis and prepare, organize, analyze and consolidate the collected information and submit to the Supervisor.

· Conduct trainings/workshops for (SMC) School Management Council to improve their work.

· Guide and cooperate (SMC) in the development of (SIP) School Improvement Plans.

· Prepare Progress reports of community mobilization activities on weekly, monthly and quarterly basis and submit them to (SMS).

· Ensure transparency, attentiveness, accuracy of procurement and usage of materials procured through the (QEG) Quality Enhancement Grant for schools.

· Transform information about the gender, environmental and social safeguard to SMC, especially in the implementation of construction projects under EQUIP.

· Having good communication with people and joining the monthly meetings of School Management Councils at Schools.

· Evaluate the program implementation process on School level.

· Ensuring on time distribution of textbooks, prepare report and submit it to Supervisor. v Admin and Finance Assistant

JACC Company

September 2011 – March 30, 2012

Main Responsibilities:

· Implementing office rules and policy on staff, Staff ID & Business cards.

· Making sure that all procurement activities are in accordance with the company purchase manual

· Ensuring that goods and services are purchased in accordance with the specified requirements at fair and reasonable prices.

· Department’s requirements fulfilling and control. (AISA documents clearing)

· Preparing staff meeting schedules.

· Assist in preparing weekly, quarterly and monthly plan.

· Keeping Staff contracts and details (CV, Blood group, Picture, National ID, Employee ID#, Reference papers, Documents and Address)

· Maintaining the company financial records accurately.

· Maintaining excellent concentration levels to input figures and calculations accurately.

· Keeping accurate records of any transactions made by cash or credit card.

· Helped with the processing of staff costs within the company, such as payroll, sickness payments or daily expenses.

· Doing all other necessary duties which were asked by company president. v Administrative Assistant

PYRAMID

September 15, 2009 to June 15, 2011

My Responsibilities:

· Receiving, registering, distributing and filing all official in-coming and out-going reports.

· Providing staff meeting schedules & Submitting monthly reports to Supervisor.

· Office and Staff managements, Organizing Dressing and behaviour control.

· Department’s requirements fulfilling and control, Equipment Delivery & Office Logistics.

· Office Rules and Policy to implement on staff, Staff ID Cards and Staff Business cards

· Organization forms to implement on day to day process

· Staff Attendance control. Organization Asset record and control

· Assist in maintaining the supply of forms, booklets, and other materials by ordering supplies or making copies as requested.

Education:

2014- 2018 Graduated from Economic Faculty (BBA), Kabul University. 2013 Journalism {Focusing on how to be a good announcer (One year)} in Hazrat Muhammad Institute of Higher Education, Kabul.

2011- 2013 Graduated from Khowaja Abdullah Ansari High School Kabul. 2012 Italian language in Volunteers Social Services. Apr 09 – Jun 09 S.L.T Seminar for language trainers. Sep 08 – Nov 08 ESL / EFL in IRC

Feb 08 – Apr 08 IELTS examination in British Council May 2007 SSC Examination (Metric)

Apr 2007 Graduated from Chinar Public School and College. Jan 06 – Feb 07 One-year English language course in IRC Center Language Skills:

Languages Reading Writing Speaking Understanding

English Excellent Excellent Very good Very good

Dari (Persian) Excellent Excellent Excellent Excellent Pashto Very good Good Good Very good

Urdu Excellent Excellent Excellent Excellent

Italian Good Fair Fair Fair

Seminars/Workshops or trainings attended:

· CMS Comprehensive Training from CMS-JSSP for 2 days on Dec 18 and 19, 2019.

· ToT Workshop (Training of Trainers) for 5 days from Social Mobilization Directorate (MoE).

· Environment and Social Safeguard for two days from Social Mobilization Unit (EQUIP).

· On Gender Issues for a day from Gender unit of EQUIP in Kabul.

· Social Mobilization skill for three days in EQUIP (Education Quality Improvement Program)

· Anti-Bribery and Corruption training program on Jan 24, 2021

· Ethics and Code of Conduct training program on Jan 25, 2021

· Tetra Tech Safety and Security Awareness Training Jan 23, 2021 Computer Skills:

Apr 07 – Oct 07 Software (Ms Dos, Ms Windows, Ms Word, Ms Excel, Ms. PowerPoint) Oct 07 – Dec 07 Hardware (Introduction to computer, Assembling and Disassembling, Formating, Partitioning and all types of installations) Dec 07 – Feb 08 Adobe PhotoShop

Apr 08 – Jun 08 Typing (English and Dari)

January 2009 Internet (Mailing, downloading, uploading, getting information, etc) Feb 09 - Aug 09 MCSE {Microsoft Certified System Engineers (2003 Track)} Personal Ability:

· I have excellent communication skills and show great initiative, creativity and versatility within my assignments and my life.

· I have got a dynamic personality, maturity, reliability and high personnel presentation.

· I have a very good understanding of human nature and respect for life and people.

· In general, I have got passion and want to work within a professional team.

· I work well on my own and I am also good in a team as this makes for a better analysis of problem solving and interaction.

· Can work tight and under pressure.

· Excellent social mobilization skill.

· Experience of working with communities.

· Strong communication skill with people at different level. Reference:

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