Administrative Assistant Receptionist

Caron Salinger

Jersey City, NJ • 212-***-**** • *************@*****.***

ADMINISTRATIVE ASSISTANT

Assisted 3 to 5 professionals with correspondence, scheduling and expense reports. Experienced in office coordination, record-keeping and client communication. Responsible with strong commitment to accuracy.

Skills: Microsoft Office Suite -- Building Engine Software Systems -- Oracle and Maritime Industry Websites.

PROFESSIONAL EXPERIENCE

INTERNATIONAL REGISTRIES, INC., New York, New York (International Maritime Shipping, Regulatory)

ADMINISTRATIVE ASSISTANT / OFFICE MANAGER, (May 2011 – July 2021) [Office closed July 2021]

Receptionist duties handling phone calls for one of 27 worldwide offices. Relayed time critical messages to management and vessel inspectors companywide. Referred incoming calls to appropriate party within the organization as necessary.

Maintained daily calendar in Outlook. Drafted and organized monthly staff meeting minutes in MS Teams. Processed expense reports.

Assisted vessel inspectors in compiling data on vessel certification status using Oracle and various maritime industry websites. Inventoried and archived final vessel reports for the company’s records.

Maintained a library of international maritime regulations issued by the International Maritime Organization (U.N.).

Tenant liaison with building management to ensure that maintenance, safety, insurance, and property certification requirements were met.

Responsible for maintaining general office functioning including ordering of supplies and equipment repairs.

Coordinated with the IT department at the company headquarters regarding the installation and removal of computer hardware.

STARRETT CITY ASSOCIATES & CORK MANAGEMENT, LLC., New York, New York (Real Estate)

ADMINISTRATIVE ASSISTANT (June 1999 – December 2010)

Receptionist handling phone calls for a medium-sized real estate office.

Provided clerical support to senior management, typing and formatting of correspondence.

Kept a client database of over 150 limited partners for mailings of a confidential and time-sensitive nature: dividend payments, annual K-1s, financial statements.

Processed government housing agency forms (NYCHA).

Organized and updated the office files.

Prepared, proofed and placed orders for company stationery.

Prepared guest lists and invitation mailings for annual holiday parties, greeted all attendees.

EDUCATION & CREDENTIALS

UNIVERSITY OF MELBOURNE, Bachelor of Arts Degree, Melbourne, Australia

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