Document Controller Customer Service
Resume:
CURRICULUM VITAE
Eduardo Gerard Mendoza III
Bin Mahmoud Doha, Qatar P.O. Box 23177
Tel. # +974-****-****
Email: *********@*****.***.**
Mobile # +974-****-****
Position Applied For : Site Admin/Senior Document Controller Work History:
Company : Credo Trading
Position : Sr. Document Controller
Department : Showroom
Period : Feb. 2022 – Present
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Site (Barwa Family and Labour Accommodation) Period : September 2020 – Feb 2022
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Baladna / QP District Tower
Period : February 2019 - May 2019 / May 2019 – September 2020 Work History:
Company : Drake & Scull International
Position : Site Admin/Sr. Document Controller
Department : Site (Qatar Rail - Metro Depot Project) Period : May 28, 2017 – February 2019
Job Description
• Ensure that all technical documents, records and files are maintained with index and reference number.
• Prepare submittal for all technical documents, Design drawings, Shop drawings, As Built drawings etc.
• Handles all incoming and outgoing documents submittals.
• Ensure that pre-established document control requirements (document lay out and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Expedite review, signature approval, and release of internally produced documents.
• Enter data, receive, track, and control documents using the Electronic Document Management System (ERP, ACONEX, SAP, EDMS)
• Update on daily basis all Logs
• Coordinates with the proper departments and organizations for the organized flow of internal and external information and ensures that the parties concerned had undertaken appropriate action.
• Filling the superseded and latest documents.
• Ensure proper back-up for all project documentation.
• Receives project and other company documents for issue. Ensuring that order instructions are correct and complete. Arranging printing, collation and distribution including preparation of covering letters or documents for external issues.
• Establishes and operates the Vendor Data Tracking System and assists with maintenance of the system. 2 Page
• Ensures that applicable reports and statistics are available for the project and the client. Develops project specific reports and statistics.
• Notifies each employee affected by a document change.
• Maintains & update the server and the archive of all process document changes.
• Arranges plant entry passes for the project work force & vendors.
• Prepares Project Dossier as per Completion of Work/Project.
• Prepares quotation, sales order & purchase order through SAP, delivery note, payment request as per the invoice
• Professionally and promptly handling the day-to-day administrative affairs.
• Preparation of labour histogram, site diary, variation log etc
• Handling the site petty cash.
• Personal & Admin representative in site.
• liaison with other departments/Staff.
• Arrangements of site transportation.
Work History:
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Site (Two Pedestrian Tunnel at Souq Waqif) Period : June 25, 2015 – March 2017
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Documentation Department/Souq Waqif Souq Hotel Period : Jan. 22 2015 – June 25, 2015
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Documentation Department/QEZ 03 Project Period : Oct. 24 2014 – Jan.21 2015
Company : Urbacon Trading & Contracting
Position : Sr. Document Controller
Department : Documentation Department/Banana Island Project Period : Dec.06 2012 – Oct. 24 2014
Job Description
• Ensure that all technical documents, records and files are maintained with index and reference number.
• Prepare submittal for all technical documents, Design drawings, Shop drawings, As Built drawings etc.
• Handles all incoming and outgoing documents submittals.
• Ensure that pre-established document control requirements (document lay out and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Expedite review, signature approval, and release of internally produced documents.
• Enter data, receive, track, and control documents using the Electronic Document Management System (ACONEX, EDMS & DAMAS)
• Update on daily basis all Logs
• Coordinates with the proper departments and organizations for the organized flow of internal and external information and ensures that the parties concerned had undertaken appropriate action.
• Filling the superseded and latest documents.
• Ensure proper back-up for all project documentation.
• Receives project and other company documents for issue. Ensuring that order instructions are correct and complete. Arranging printing, collation and distribution including preparation of covering letters or documents for external issues.
• Establishes and operates the Vendor Data Tracking System and assists with maintenance of the system.
• Ensures that applicable reports and statistics are available for the project and the client. Develops project specific reports and statistics.
• Notifies each employee affected by a document change.
• Maintains & update the server and the archive of all process document changes. 3 Page
• Arranges plant entry passes for the project work force & vendors.
• Prepares Project Dossier as per Completion of Work/Project. Company : Telvent Qatar / Kahramaa Project
Position : Piping Inspector / Document Controller
Department : Water and Leak Detection
Period : June 2011 – June 2012
Job Description
• Receiving the hardcopy documents from sub-con for encoding.
• Check the backlog documents at ACONEX System if it is already superseded or latest.
• Filling the superseded and latest documents.
• Maintenance and update of the project’s database.
• Ensure proper back-up for all project documentation.
• Provides administrative support to the Project Manager.
• Ensure that all technical documents, records and files are maintained with index and reference number.
• Prepare reports and logs for all technical documents.
• Using the ACONEX System
• Coordinates with the proper departments and organizations for the organized flow of internal and external information and ensures that the parties concerned had undertaken appropriate action.
• Responsible for the proper handling of internal and external mails, fax, memos and ensures that each one is being addressed efficiently.
Company : Classical Palace
Position : Document Controller/Admin Assistant
Department : Documentation Department
Period : March 2011 – June 2011
Job Description:
• Ensure that all technical documents, records and files are maintained with index and reference number.
• Prepare reports and logs for all technical documents.
• Using the ACONEX System.
• Receiving the hardcopy documents from sub-con for encoding.
• Check the backlog documents at ACONEX System if it is already superseded or latest.
• Filling the superseded and latest documents.
• Maintenance and update of the project’s database.
• Ensure proper back-up for all project documentation.
• Provides administrative support to the Project Manager.
• Coordinates with the concerned departments regarding shipments/logistics matters for materials/ supplies delivery.
• Facilitates purchasing of supplies to be used in the site office.
• Facilitates and coordinates with the H.O. in preparing the visa required by local and foreign employees of the project.
• Facilitates and coordinates with RasGas Security Office for the issuing of permanent, temporary and daily gate passes to project employees concerned.
• Arranges and monitors hotel / accommodation, transportation, communication and other logistical concerns of the project employees concerned.
• Prepares monthly inventory of office supplies / equipments and safety supplies / equipments.
• Performs document filing and management.
• Reliever for the site document controller
• Monitors and consolidate for reporting employee timesheets.
• Assigned to manage the project motor pool and drivers.
• Does other administrative duties as assigned.
Company : Parsons Brinckerhoff Int’l./IWPP Project Position : Document Controller
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Department : Documentation Department
Period : June 12, 2008 to March 2011
Project : RAS LAFFAN “C” IWPP
Job Description:
• Ensure that all technical documents, records and files are maintained with index and reference number.
• Prepare reports and logs for all technical documents.
• Using the ACONEX System.
• Receiving the hardcopy documents from sub-con for encoding.
• Check the backlog documents at ACONEX System if it is already superseded or latest.
• Filling the superseded and latest documents.
• Maintenance and update of the project’s database.
• Ensure proper back-up for all project documentation.
• In-charge of disseminating information to all concern people.
• Participate in all departmental activities.
• Initiate proper filing of documents.
• Coordinates with the proper departments and organizations for the organized flow of internal and external information and ensures that the parties concerned had undertaken appropriate action.
• Responsible for the proper handling of internal and external mails, fax, memos and ensures that each one is being addressed efficiently.
• Maintains and updates the technical library through accurate filing and recording of technical and commercial documents.
• Addresses clients’ inquiries and provides general information, consequently relays each inquiry to the person concerned.
• Establishing and operating the document control management systems on the project.
• Ensures document index data is received and compiling project document index.
• Receives project and other company documents for issue. Ensuring that order instructions are correct and complete. Arranging printing, collation and distribution including preparation of covering letters or documents for external issues.
• Establishes and operates the Vendor Data Tracking System and assists with maintenance of the system.
• Ensures that applicable reports and statistics are available for the project and the client. Develops project specific reports and statistics.
• Notifies each employee affected by a document change.
• Maintains the archive of all process document changes.
• Arranges plant entry passes for the project work force & vendors.
• Prepares invoice summary sheets.
• Prepares Project Dossier as per Completion of Work/Project. Company : Interbeton Int’l. Phils. Inc.
Position : Electronic/Telecommunication Technician Department : Access Network Department
Period : July 29, 2006 to April 29, 2008
Job Description:
• Inspect the installed wire and telephone handset by contractors.
• Troubleshooting from switching to cabinet wiring to subscriber or inside wiring, telephone handset. Performs other duties that may arise from time to time.
• Maintaining the safety and customer service of the telecommunication delivery system.
• Supervise and participates in the installation, repair and maintenance of instruments, communication and electronic equipment.
Company : First Gas
Position : Telecommunication Technician
Department : Access Network Department
Period : June 1, 2003 to July 15, 2006
Job Description:
• Inspect the installed wire and telephone handset by contractors. 5 Page
• Troubleshooting from switching to cabinet wiring to subscriber or inside wiring, electrical /electronics equipments. Performs other duties that may arise from time to time.
• Maintaining the safety and customer service of the telecommunication delivery system.
• Supervise and participates in the installation, repair and maintenance of electrical, instruments, communication and electronic equipment.
Company : D.M. Consunji, Inc.
Position : Electronic/Telecommunication Technician Department : Access Network Department
Period : February 1, 2001 to May 31, 2003
Job Description:
• Implement the installation of instruments and communication equipments.
• Troubleshooting from switching to cabinet wiring to subscriber or inside wiring, telephone handset, and other electrical and electronic equipment.
• Performs other duties that may arise from time to time.
• Maintaining the safety and customer service of the telecommunication delivery system. Company : PNOC Dockyard & Engineering Corporation
Position : Electronic Technician
Department : Maintenance Department
Period : April 2000 to April 2001
Job Description:
• Troubleshoots, repairs and modifies developmental and production electronic components parts and equipment.
• Performs tasks to assist engineers such as preliminary research, initial drawings or diagrams, design modification, or testing.
• Administratively support/messengerial jobs, clerical works.
• Operates under direct supervision.
• Maintaining the safety and customer service of the telecommunication delivery system.
• Supervises and participates in the installation, repair and maintenance of communication and electronic equipment.
Company : Digitel
Position : On the Job Training (OJT)/Telecom Technician Department : Access Network Department
Period : October 1, 1997 to March 31, 1999
Job Description:
• Inspect the installed wire and telephone handset by contractors.
• Administratively support/messengerial jobs.
• Troubleshooting from switching to cabinet wiring to subscriber or inside wiring, telephone handset. Performs other duties that may arise.
• Repair of telecom system, fiber optic, vhf radio, dc power supply, telephone installation.
• Maintenance of PABX’s office telephone lines and wiring circuits. Educational Attainment:
COLLEGE
School : Batangas State University (Pablo Borbon Memorial Institute of Technology) Years Attended : June, 1996 to April 2000
Degree/Course : Bachelor of Industrial Technology in Electronics Engineering HIGH SCHOOL
School : GOLDEN GATE COLLEGES
Years Attended : June, 1990 to April, 1994
Degree/Course : 1st – 4th Year High School
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PERSONAL DATA:
Birthdate : October 1, 1977
Birthplace : Cagayan de Oro City
Civil Status : Married
Sex : Male
Citizenship : Filipino
Religion : Roman Catholic
Height : 5’5”
Weight : 140 lbs
Passport # : SS0881348
SSS # : 04-3468889-4
With RP Visa (Transferable) and Qatar Driving license
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