Project Coordinator
Resume:
Elizabeth Claudia Garcia South Gate, CA ***** 909-***-****
**************************@*****.***
OBJECTIVE
Highly-motivated Business Administration Graduate seeking to further my career by applying my education and 16 years expertise in project management and administrative support.
SUMMARY OF QUALIFICATIONS
Self-motivated individual eager to learn and apply my multi-tasking abilities and acquired new skills to expand my career. I possess skills ranging from excellent communication, project management, event coordinating, research, financial reporting, document management, expense reporting, budgeting, vendor and consulting relationships, customer service, team building, time management, critical thinking, production planning, forecasting, office management, sales, and bilingual translation.
PROFESSIONAL EXPERIENCE
Lab-Clean Inc -Los Alamitos, CA April 2022- August 2022
Project/Production Coordinator
Controlled and entered sales orders into our manufacturing system.
Verified raw components were available for order production.
Purchased raw materials for inventory and production.
Worked closely with suppliers and created partnerships for new product development.
Organized daily production schedule.
Handled our online store sales.
Managed supply chain and procurement.
Created Bill of Materials (BOM) for new items.
Reconciled purchase order invoices.
Reconciled credit card statements.
Created cost analysis for product development.
Oversaw the manufacturing coordinator and quality control coordinator.
Supervised manufacturing line employees.
Created Safety Data Sheets (SDS) for new products.
Updated all SDS on our Chemtrec account to ensure we have the latest versions uploaded.
Provided customer service to customers and offered resolutions to any pending concerns
or questions.
USC Office of General Counsel – Los Angeles, CA August 2021- April 2022
Executive Assistant/Project Coordinator
Provide administrative support to two counsels.
Assure OGC’s daily administrative needs are met as fitting.
Coordinate the routing of executive signatures for a variety of correspondence, forms, agreements, and documents.
Heavy calendar management/scheduling meetings with people at all levels of management.
Establish and file hard copy and electronic files and records which include sensitive information.
Manage special projects and duties assigned or request by counsels.
Kaiser Permanente – Los Angeles, CA February 2021- May 2021
Project Analyst
Coordinated 5 projects with budgets more than $500,000 thousand, including 2 projects worth $100,000 thousand each.
Supervised and monitored hospital volunteers’ performance needs, request, and complaints.
Heavy calendar management/scheduling meetings with people at all levels of management.
Established staffing needs on per-project basis and requested additional volunteers as needed to complete projects and events on time and within budget limits.
Lead research needed to track and finalized various projects.
Monitored department’s Volgistics system.
Prepared weekly and monthly reports for project managers.
Controlled supplies inventory and supplies orders.
Sourced and solicit suppliers for bid proposals prior to submission deadlines.
Built relationships with 20+ clients and vendors.
Barco Uniforms - Gardena, CA September 2020 – February 2021
Project Coordinator/ Executive Assistant
Managed daily administrative support for the CEO/President.
Heavy calendar management/scheduling meetings with people at all levels of management.
Coordinated multiple- level projects for Human Resources Department.
Contributed to collecting information needed to track and finalized various projects.
Created meeting decks and reports for Executive Leadership meetings.
Prepared and recorded minutes for various executive meetings.
Managed travel expenses.
Arranged travel, dinning, and transportation.
Controlled supplies inventory and supplies orders.
NBC Universal - Universal City, CA February 2020 - May 2020
Executive Administrative Assistant
Managed daily functions for the SVP & GM Global Toys, Hardlines & Publish and VP Global Lifestyle, Food, Health & Beauty.
Heavy calendar management/scheduling meetings with people at all levels of studio management.
Prepared accounting reports for Brand Development contractors.
Created agendas and reports for Business Affairs meetings.
Prepared legal contracts for signature.
Drafted and distributed contract and talent paperwork and initiated new day player agreements for marketing.
Processed payments and maintaining records in database system.
Prepared and organized travel expenses on Concur.
Arranged travel, dinning, and transportation.
Coordinated major corporate events including logistics and catering services.
Totally Kids Rehabilitation Hospital - Loma Linda, CA April 2018 - November 2019
Executive Administrative Assistant
Oversaw and managed daily administrative functions for the VP of Patient Care /CNO.
Responsible for patient’s medical records.
Managed license physician’s contracts.
Organized and managed clinical, nursing and medication meetings.
Recorded and prepared minutes for all assigned medical, doctor board and nursing meetings.
Prepared VP’s monthly credit card reconciliation statements and Accounts Payable.
Reviewed and entered policies into ActionCue system.
Handled Spanish translations for the Case Management Department.
Marinello Schools of Beauty - Whittier, CA May 2008 - February 2016
Project Coordinator
Coordinated and managed student events, industry competitions, expos, and projects for 64 campuses.
Reviewed and prepared contracts, cost estimates, insurance, and logistics.
Ensured projects and events were completed according to schedule, and budget.
Managed and supervised events/project team.
Maintained relationships with vendors and contractors.
Conducted research, agendas and decks for all executive level meetings.
Created department expense reports, year and quarterly budgets.
Processed travel expenses and reimbursements.
Responsible for CA State Board quarterly meetings.
Prepared and disseminated department’s reports.
Recorded and prepared meeting minutes in a timely manner.
Tiffany & Co. - Los Angeles, CA January 2007 - May 2008
Assistant Operations Manager
Prepared daily sales reports, monthly accounting reports for submission.
Prepared monthly and quarterly store budgets.
Fact checked and corrected discrepancies in daily sales, and balance sheets.
Prepared sales deposits of up to $550,000.
Managed cash registers and POS systems.
Created legal appraisal documents for fine jewelry sales.
Responsible for office inventory.
Engaged with celebrity and luxury clients.
Drafted biweekly time- sheets for store executives and staff.
Prepared new hire security and contract documents.
Screened applicant resumes and coordinated both phone and in person interviews.
EDUCATION
Bachelor of Arts - Business Administration, 2006
Mount St. Mary’s University, Los Angeles, CA
Master of Business Administration (M.B.A.) CONCENTRATION in Project Management, 2021
Mount St. Mary’s University, Los Angeles, CA
TECHNICAL, PROGRAM AND SKILLS SUPPORT
Advanced in Word Office products (Power Point, Microsoft Excel, Microsoft Word, Outlook, Access, and Publisher)
Google Suite
SharePoint
Quickbooks Online
Fishbowl
Click Up
SmartSheets
Volgistics
WebEx
Microsoft Teams
Dropbox
OneDrive
Adobe
Advance Office Equipment (Copiers, fax machines, projectors, and other automated equipment)
ISO 9001 certified
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